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Official procurement procedure

Provision of a Hosted Meeting and Agenda System (ModernGov)

Software package and information systems
South West (UKK11)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Bristol City Council: "Provision of a Hosted Meeting and Agenda System (ModernGov)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityBristol City CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Bristol City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Bristol City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.2Bids / Report
85.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 15 active published awards; 14 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityBristol City Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published18 May 2026, 18:54 BST
Last source update18 May 2026, 18:54 BST
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
South West (UKK11)
OCIDocds-h6vhtk-069b6d
What is being bought
Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.
What changed
From the official release history
  1. Status changed to complete
    18 May 2026, 18:54 BST
  2. Official notice release published
    18 May 2026, 18:54 BST
  3. Buyer information updated
    18 May 2026, 18:54 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    18 May 2026, 18:54 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 18 May 2026, 00:00 BST · £81,402
Commercial outcome and competition
Awards
Civica UK Limited
Not published · Not published · active
Contracts
Provision of a Hosted Meeting and Agenda System (ModernGov)
£81,402 · signed 18 May 2026, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Bristol City Council

Contracting authority GB-FTS-40229
View buyer profile

  • Bristol City Council
    buyer

    City Hall, College Green, Bristol, UKK11, BS15TR
    jo.mealing@bristol.gov.uk

  • Bristol District Registry of the High Court
    reviewBody

    Greyfriars, Lewins Mead, Bristol

  • Civica UK Ltd
    supplier

    GB-COH: 01628868
    8th Floor, Southbank Central, 30 Stamford Streety, London, UKK11, SE1 9LQ
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis is a direct award to Civica UK Ltd via the CCS Framework RM6259 Vertical Application Solutions Lot 4 Citizen Services for 3 years with an option to extend for 12 months for the following reasons:- • There is no competition for technical reasons, as the supplier holds intellectual property or exclusive rights, making them the only source for the required goods, services, or works. • Existing Supplier: The contract involves goods, services, or works from an existing supplier and changing the supplier would result in the Council receiving goods, services, or works that are different from or incompatible with the existing ones.o Bringing in a new supplier would cause such differences or incompatibilities that would cause significant disproportionate costs and technical difficulties in operation or maintenance.