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Find a TenderAwarded without competition
Published 18 May 2026, 18:54 BST

Official UK procurement notice

Provision of a Hosted Meeting and Agenda System (ModernGov)

Official notice

Authority: Bristol City Council (Local council)

GoodsAward procedure without prior publication of a call for competition
Sectors: Software Packages & ERP (48) Delivery: South West (UKK11)
Awarded value£81,402published contract · exc. VAT
Awarded 18 May 2026no call for competition
Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #13 year contract with option to extend for 12 months for Software for the Hosted…Awarded

3 year contract with option to extend for 12 months for Software for the Hosted Meeting and Agenda System (ModernGov) for decision making meetings to upload reports and agendas to enable elected members and the public to electronically access those documents.

Delivery: South West
Extensions: 3+1 years contract.

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
18 May 2026, 18:54 BST
Last source update
18 May 2026, 18:54 BST
Authority reference
DN809219
FTS notice number
2026/S 000-045556
Classification (CPV)
Software package and information systems
Delivery area
South West (UKK11)
Official registry OCID
ocds-h6vhtk-069b6d Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

This is a direct award to Civica UK Ltd via the CCS Framework RM6259 Vertical Application Solutions Lot 4 Citizen Services for 3 years with an option to extend for 12 months for the following reasons:-

  • There is no competition for technical reasons, as the supplier holds intellectual property or exclusive rights, making them the only source for the required goods, services, or works.
  • Existing Supplier: The contract involves goods, services, or works from an existing supplier and changing the supplier would result in the Council receiving goods, services, or works that are different from or incompatible with the existing ones.o Bringing in a new supplier would cause such differences or incompatibilities that would cause significant disproportionate costs and technical difficulties in operation or maintenance.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £81,4021 contract exc. VAT
Bids received 1
Contracts signed 1latest 18 May 2026
Awarded toValueDateStatus
CIVICA UK LIMITED£81,402 †—Awarded

Contracts

  • Provision of a Hosted Meeting and Agenda System (ModernGov) · CIVICA UK LIMITED

    Signed
    18 May 2026
    Value
    £81,402
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

Bristol City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services City Hall, College Green, Bristol, South West, BS15TRContact name, email

Dispute resolution & review bodies

  • Bristol District Registry of the High CourtReview body Bristol

Bidders & participating suppliers

1 commercial party on the notice
  • Civica UK LtdAwarded supplierGB-COH: 01628868 8th Floor, Southbank Central, 30 Stamford Streety, London, South West, SE1 9LQ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.