Official UK procurement notice
Provision of a Framework Contract Management Solution (Works & Professional Services)
Authority: Birmingham City Council (Local council)
What is being bought
Published requirement descriptionProvision of a Contract Management solution capable of managing two BCC Frameworks for 1. Professional Services and 2. Works, on behalf of Transport and Highways.
The Contract Management solution will onboard and manage contracts as services or works are called-off from each of the two Frameworks. The solution MUST be capable of providing support for NEC4 contracts with x, y & z clauses included.
The implementation of the solution shall commence in July-August 2026 with a requirement to go-live as soon as practicable. The contract will be in force for a period of 4 years with an opportunity to extend by a further 4 years, then a further opportunity to extend by a further 2 years (a maximum of 10 years).
Organisations with a track record and specialty in providing Works and Professional Services Contract Management solutions to local authorities, aligning and adapting their system to suit the diversity of contracts BCC will be engaged with via the Frameworks, are invited to participate in this opportunity.
Further details of the requirement and for full instructions about how to respond to this opportunity can be found within the Document set via the Council's Intend Website. in-tendhost.co.uk/birminghamcc ↗.
CPV: Administration software package · Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- A1. Solution Overview: 15%
- A2. Implementation, Onboarding & Service Delivery: 15%
- A3. Adherence to Functional Requirements: 22%
- A4. Adherence to Non-Functional Requirements: 8%
- C1. Price: 30%
- B1. Social Value Assessment: 10%
Published award criteria (6)
- A1. Solution Overview: Written Responses to questions about the company, product and how the solution functions according to BCC's specification
- A2. Implementation, Onboarding & Service Delivery: How the tenderer will support the professional and fully supported implementation of their solution, and how ongoing support and maintenance is delivered.
- A3. Adherence to Functional Requirements: How the proposed product complies with BCC's critical, essential and desirable functional criteria, focussing on contract lifecycle and management.
- A4. Adherence to Non-Functional Requirements: How the supplier's solution complies with BCC's architectural standards, including cyber-security credentials
- B1. Social Value Assessment: An assessment of written responses to questions asked around 'Good Employer', 'Green and Sustainable' and 'Ethical Procurement' themes.
- C1. Price: An assessment of tenderer's response to written questions around the themes of 'Good Employer', 'Green and Sustainable' and 'Ethical procurement' and the financial commitment made to Social Value in accordance with the Birmingham Business Charter for Social Responsibility (BBC4SR).
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Provision of a Framework Contract Management Solution (Works &…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Apr 2026, 22:39 BST
- Last source update
- 23 Oct 2026, 10:06 BST
- Award evaluation window
- Submission end – 15 Jun 2026
- Authority reference
PQ0599- FTS notice number
2026/S 000-030636- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-067b51Find a Tender
How it was run
Official notice- Appointment period ends
- 28 Apr 2026, 12:00 BST
- Clarification deadline
- 13 Apr 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
1 Apr 2026 → 3 Nov 2026 · 8 dates- Tender notice published206 days ago1 Apr 2026, 22:39 BST
- Clarification questions by195 days ago13 Apr 2026, 17:00 BST
- Admission / appointment period ends180 days ago · period end, not a bid countdown28 Apr 2026, 12:00 BST
- Award decision expected by131 days ago15 Jun 2026, 23:59 BST
- Contract starts97 days ago20 Jul 2026, 00:00 BST
- Assessment summaries sent4 days ago21 Oct 2026, 00:00 BST
- Latest notice published2 days ago23 Oct 2026, 10:06 BST
- Today25 Oct 2026
- Standstill endsin 10 days3 Nov 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 1 Apr 2026- Tender notice published1 Apr 2026, 22:39 BSTUK4
- Contract award notice published23 Oct 2026, 10:06 BSTUK6
- Status changed to complete23 Oct 2026, 10:06 BST
- Contract signature expected13 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Built Intelligence LtdSME23 Nov 2026 – 22 Nov 2030 · up to 22 Nov 2036Extensions: 4 years plus 2 years in accordance with the decisions to extend the Works & Professional Services Frameworks that this software will support. · Options: In addition to the mandatory charges for implementing and annual charges for operating the contract management solution, the contract is designed to allow for new Works & Professional Services contracts to be managed as they are called off from the Frameworks that this software supports, at the costs provided within the tender and up to the total contract value. | £720,000 inc. VAT | 20 Oct 2026standstill to 3 Nov 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Built Intelligence LtdFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications In-Tend electronic tendering portal. All documents are available here.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender