Official UK procurement notice
Provision and Support of a Patient Records Data Solution
Authority: South East Coast Ambulance Service NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionSouth East Coast Ambulance Service NHS Trust ("the Trust") currently processes more than 720,000 patient records per annum (electronic and paper) and require the supply, installation, configuration, and delivery of a Trust wide holistic data solution system, which encompasses all processes related to the primary and secondary use requirements for patient data. This is aligned to the wider NHS Strategy for greater integration, interoperability, and digitisation of services and the Trusts Strategy for digital management.
The solution needs to incorporate all the Trust’s Audit and EOC Audit processes, as well as providing a reporting platform that is available Trust-wide.
CPV: Data analysis services · Data capture services · Data collection and collation services · Data storage services · Data-processing services · Database software package · Database systems · Database-management system · Electronic data management (EDM) · Industry specific software package · Internal audit services · Medical software package · +3 more
The lotProcurement structure
single lot · value publishedLot #1Historically patient records are individually reviewed for the purpose of clinical auditRenewalPublished value£300,000
Historically patient records are individually reviewed for the purpose of clinical audit. Along with the introduction of an electronic patient records solution (ePCR), a clinical audit data solution was introduced several years ago, to integrate data from paper and electronic records across the Trust into an intuitive database of clinical records for audit and analysis purposes.
The Trust require a holistic data solution system, which encompasses all associated processes related to the primary and secondary use requirements for patient data.
The system will need to interact with several existing systems including CAD and ePCR, to allow call audits, clinical audits and associated patient records to match to the incident details held. Information captured at the time of 999 and 111 calls will combine with data captured on the patient clinical record to automate the data collection processes and reporting requirements for national auditing and internal audit purposes. Feedback to clinicians, call takers and other Trust departments must also be facilitated through the system.
The system must provide access to all Trust staff, through a simple log in process, with robust role-based access controls, visibility of data and secure onward transmission of data . The system must also support full Information Governance/Data Protection legislation requirements.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Apr 2022, 16:08 BST
- Last source update
- 8 Apr 2022, 16:08 BST
- Award evaluation window
- 9 May 2022 – …
- Authority reference
Project_4544- FTS notice number
2022/S 000-009534- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032bd9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift. You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/
How it was run
Official noticeTender documents are also served through a separate tool: https://commercialsolutions.bravosolution.co.uk/web/login.shtml ↗
- Submission deadline
- 9 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 180 days from the deadline
- Bids opened
- 9 May 2022, 12:30 BST
Timeline
8 Apr 2022 → 9 May 2022 · 3 dates- Notice published8 Apr 2022, 16:08 BST
- Submission deadline9 May 2022, 12:00 BST
- Bids opened9 May 2022, 12:30 BST
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.