Official UK procurement notice
PROVISION and OPERATION of an eBIKE HIRE SCHEME IN ABERDEEN
Authority: Aberdeen City Council (Local council)
What is being bought
Published requirement descriptionAberdeen City Council is seeking for the provision and operation of an eBike hire scheme in Aberdeen with a start-off minimum fleet size of no less than 200 (two hundred) eBikes.
CPV: Public road transport services
The lotProcurement structure
single lot · no lot value publishedLot #1The requirement is for the provision and operation of an eBike hire scheme in Aberdeen…AwardedRenewal
The requirement is for the provision and operation of an eBike hire scheme in Aberdeen with a start-off minimum fleet size of two hundred (200) electrically assisted pedal cycles (EAPC), (otherwise known as electric bike (eBike)) which must comply with the UK Government’s Standards and Legal requirements for EAPCs.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
The relevant selection criteria will be included in the SPD module.
- Economic & financial standing
-Employers Liability Insurance
-Public Liability (Third Party) Insurance
-Product Liability Insurance
-Financial Assessment Rating of Low Risk
Minimum: -Employers Liability Insurance to the value of not less than FIVE MILLION (5,000,000 GBP) POUNDS STERLING in respect of any one incident and unlimited as to numbers of claim. -Public Liability (Third Party) Insurance to the value of not less than FIVE MILLION (5,000,000 GBP) POUN… - Technical & professional ability
- Relevant Experience
- Operational Capability
- Technical Infrastructure
Minimum: - Relevant Experience of at least two successfully completed projects involving the operation or management of a public or private bike hire scheme within the last seven (7) years. - Operational Capability which evidences capacity to manage the scheme fleet - Technical Infrastruc…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Feb 2025, 09:39 GMT
- Last source update
- 14 Jan 2026, 10:39 GMT
- Award evaluation window
- 7 Aug 2025 – …
- Authority reference
CRN00039224- FTS notice number
2026/S 000-002990- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e5e9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Financial Contribution shall be disbursed in instalments aligned with achievement of the following key milestones:
-Milestone 1 – Contract Mobilisation (15%)
-Milestone 2 – Infrastructure Deployment (15%)
-Milestone 3 – System Readiness (10%)
-Milestone 4 – Scheme Launch (20%)
-Milestone 5 – Year One Operational Review (15%)
-Milestone 6 – Year Two Operational Review (15%)
-Milestone 7 – Year Three Operational Review (10%)
Please see ITT pack for full details.
Publisher note: (SC Ref:818797)
How it was run
Official notice- Submission deadline
- 21 Aug 2025, 17:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 7 Aug 2025, 17:00 BST
Timeline
5 May 2025 → 14 Jan 2026 · 4 dates- Next notice expected5 May 2025, 00:00 BST
- Bids opened7 Aug 2025, 17:00 BST
- Submission deadline21 Aug 2025, 17:00 BST
- Notice published284 days ago14 Jan 2026, 10:39 GMT
Notice history
5 events · 5 releases on Find a Tender · since 8 Jul 2025- Status changed to active8 Jul 2025, 08:55 BST
- Procurement method changed8 Jul 2025, 08:55 BST
- Deadline published: 7 Aug 2025, 17:00 BST8 Jul 2025, 08:55 BST
- Deadline moved to 21 Aug 2025, 17:00 BST24 Jul 2025, 13:46 BST+14 days · was 7 Aug 2025, 17:00 BST
- Status changed to complete14 Jan 2026, 10:39 GMT
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 7 Aug 2025 | 21 Aug 2025 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 7 Aug 2025 | 21 Aug 2025 | +14 d |
The Council acknowledges the seasonal impact of this period on availability of key personnel and has reviewed the procurement timeline accordingly. We are pleased to confirm that a two-week extension to the submission deadline has been granted. All other requirements of the Invitation to Tender remain unchanged. The Council remains committed to ensuring a fair and transparent process and looks for…
Changes to Part A, Section 4: Procurement Timeline of the Invitation to Tender Tenderers are advised to note the following changes to Part A, Section 4:Procurement Timeline indicated in the Invitation to Tender for this contract notice: Please find below the updated procurement timeline: Deadline for Responses - 21 August 2025 Presentations - 2 September 2025 Commencement of Standstill Period - 9 …
Routine re-releases (5)
- 2025-07: 1 release · 8 Jul 2025
- 2025-02: 1 release · 21 Feb 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| VOI TECHNOLOGY UK LTDSubcontracting: From ESPD response to Bidder Information [2D1] Subcontracting, tenderer responded as follows: Yes – Delivery Mates is a trusted third-party logistics partner engaged by Voi to provide additional operational support during peak periods. Their role is limited to assisting with vehicle redistribution and battery swaps, representing less than 10% of in-field operational tasks. This arrangement ensures service levels and operational flexibility are maintained, while the vast majority of operations remain delivered directly by Voi’s in-house Aberdeen team. | £200,000 † | — | Awarded |
Contracts
Contract 002990-2026-CRN00039224-1 · VOI TECHNOLOGY UK LTD
- Signed
- 16 Dec 2025
- Value
- £200,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Voi TechnologyAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.