Official UK procurement notice
Provider list for Break Time, Home Care and Short Breaks Services for children and young people with disabilities
Authority: Lancashire County Council (Local council)
Re-procurement plannedProvider List for Break Time & Short Breaks (including intensive therapeutic and short breaks service (ITSBS) for SEND children and young people) · tender expected
What is being bought6 lots · detail below
Published requirement descriptionLancashire County Council (the Authority) wishes to establish an open Provider List of Break Time and Short Breaks Providers who are suitable, capable and experienced to deliver the required services. This will greatly improve choice and the ability to meet the needs of children and young people with appropriate services.
Short Breaks Services ("the Services") are essential for children with disabilities, their parents and their carers, to ensure better outcomes and to prevent escalation of their needs, where possible.
The term 'short breaks' describes services that help adult parent/carers to more effectively provide care for their disabled child by providing them regular breaks
The Services commissioned from the Provider List are listed below and will support the Authority in fulfilling its statutory duty to provide a full range of Short Break Services to children/young people with Special Educational Needs and Disabilities ("SEND") which is sufficient to assist their primary carers to continue to provide care or to do so more effectively.
The Lots have been developed to cover the range of Services available and have been grouped to align to the service area types and Service User's needs.
Applicants are invited to apply for all or any of the following Lots and there is no restrictions for the number of lots they can successful in:
Lot 1a Break Time
Lot 1b Break Time Plus
Lot 2a Day Time Short Breaks
Lot 2b Day Time Personal Care
Lot 3 Night Time Overnight Short Breaks
Lot 4 Intensive Positive Behaviour Support
It is intended that the Provider List will remain effect for 5 years, with option to extend on one or more occasions, save that the length of this Provider List Agreement shall not exceed a maximum of 7 years. Service Contracts can be awarded as call-off contracts as detailed within the ITP.
This procurement procedure is considered to be subject to the Light Touch Regime under the Public Contracts Regulations 2015.
The Provider List is an open list: Applicants can apply to join during its term if the Applicant satisfies the selection, quality and price requirements and is able to deliver the Service as described in the Service Specifications. Evaluations of new Applications will take place annually as detailed in the ITP. The Authority reserves the right to evaluate sooner. Exact Application Evaluation deadlines dates will be communicated via the Sourcing portal as an online discussion or any other format which the Authority stipulates. It is the Authority's intention to evaluate new Applications annually or once 10 new Applications are received, whichever occurs sooner. All instructions on how to participate and apply to join the Flexible Agreement, evaluation criteria, terms and conditions and documents to be returned can be found on following webpage: www.lancashire.gov.uk/business/tenders-and… ↗.
All aspects (documents/attachments/responses) of the application can and must be submitted via the iSupplier portal. The Authority will not accept email or hard copy/paper applications in relation to this process and you must submit your application electronically via the iSupplier portal.
Estimated values are based on current spend, the value provided is estimated over the entire Provider List Agreement Term, Please note, there is no guarantee for the level of Service to be offered via this
Provider List Agreement and this information is to be used as a guide only.
CPV: Health and social work services
Lots and requirements (6)Procurement structure
6 lots · no lot values published · evaluation weights differ by lotLot #1Break TimeCancelled
ot 1a Break Time
Group-based social, leisure and sports activities which can include evening activities such as youth groups, weekend activities and school holiday clubs.
For children with disabilities with an unassessed need.
It is not possible at this stage to know the exact requirements of the service volumes each year, it will be variable and dependent upon uptake of the Service by parent carers, Service Provider capacity and availability of funding from the Authority.
However, Services for Lot 1a Break Time under this arrangement are intended to be awarded in one of five Call Off methods, but it is anticipated that ordinarily the Services will be arranged via the Annual Block Booking process. Please see call off procedure within the Provider List Agreement (see procurement document Appendix 9) for more details of how Services will be commissioned.
Lot #2Break Time PlusCancelled
Group-based social, leisure and sports activities which can include evening activities such as youth groups, weekend activities and school holiday clubs.
For children with disabilities who have an assessed need .It is proposed that commissioning activity for Break Time Plus will start once Break Time
Services are established, but it is anticipated that Break Time Plus commissioning will start by 1 September 2022 (unless otherwise advised by the Authority). This will be once Service
Providers are established and the Authority's commissioning needs are assessed.
Services in this Lot will be commissioned following an assessment of a child's needs, parent/carers may also wish to access the list of Service Providers to spend their Direct Payment for services, however this will be a private arrangement between the Service Provider and parent/carer. Please see call off procedure within the Provider List Agreement (see procurement document Appendix 10) for more details of how Services will be commissioned.
Lot #3Day Time Short BreaksCancelled
1:1 (or 2:1, where assessed as such) individualised support for children and young people with disabilities, to enable them to get out and about in the community, try new activities and learn skills for life. For children with disabilities who have an assessed need.
Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement document Appendix 10) for more details of how Services will be commissioned.
Individual packages of support are subject to change based on the individual needs of the child or young person.
Lot #4Day Time Personal CareCancelled
Lot 2b Day Time Personal Care
Provision of support in the home for children with disabilities, where parents/carers are present, to provide general assistance with washing, dressing and feeding as well as support through the night, to permit carers to carry out other tasks, or take a break from caring. For children with disabilities who have an assessed need.
Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement
document Appendix 10) for more details of how Services will be commissioned.
Individual packages of support are subject to change based on the individual needs of the child or young person.
Lot #5Night Time Overnight Short BreaksCancelled
Lot 3 Night Time Overnight Short Breaks
Provision of overnight short breaks outside the home, in a specialist overnight short breaks setting (or other venue agreed in advance by the commissioner) for children with disabilities.
For children with disabilities who have an assessed need.
The Service is to be available every day of the week, 52 weeks per annum.
These Services may be commissioned on a one off or a regular basis and are for short periods of time. Overnight respite care is usually arranged on a planned basis but may be required quickly in an emergency situation.
Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement
document Appendix 10) for more details of how Services will be commissioned.
Lot #6Intensive Positive Behaviour SupportCancelled
Lot 4 Intensive Positive Behaviour Support
Provision of intensive support to deliver bespoke evidence-based interventions for children with complex disabilities to reduce behaviour that challenges / harmful behaviours where a child is on the edge of care or a family is in crisis. For children with disabilities who have an assessed need.
It is proposed that commissioning activity for Intensive Positive Behaviour Support will not commence straight away. This will be once Service Providers are established and the Authority's commissioning needs are assessed. Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement
document Appendix 10) for more details of how Services will be commissioned
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Apr 2021, 15:58 BST
- Last source update
- 4 Apr 2022, 21:22 BST
- Award evaluation window
- 2 Apr 2027 – …
- FTS notice number
2022/S 000-009040- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a9b9Find a Tender
Publisher note: All Values stated in the notice is estimated, it is not known at the stage the exact value of services to be commissioned with each provider 'call off'.
How it was run
Official notice- Submission deadline
- 1 Apr 2027, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Apr 2027, 14:00 BST
Timeline
30 Jun 2021 → 2 Apr 2027 · 4 dates- Next notice expected30 Jun 2021, 00:00 BST
- Notice published4 Apr 2022, 21:22 BST
- Today24 Oct 2026
- Submission deadlinein 159 days1 Apr 2027, 10:00 BST
- Bids openedin 160 days2 Apr 2027, 14:00 BST
Notice history
5 events · 4 releases on Find a Tender · since 2 Feb 2022- Published value updated to £30,800,0002 Feb 2022, 15:01 GMTwas £15,000,000
- Status changed to active2 Feb 2022, 15:01 GMT
- Procurement method changed2 Feb 2022, 15:01 GMT
- Deadline published: 1 Apr 2027, 10:00 BST2 Feb 2022, 15:01 GMT
- Status changed to complete4 Apr 2022, 21:22 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextShort Description · II.1.4 | Lancashire County Council (the Authority) wishes to establish an open Provider List of Break Time and Short Breaks Providers who are suitable, capable and experienced to deliver the required services. This will greatly improve choice and the ability to meet the needs of children and young people with appropriate services. Short Breaks Services ("the Services") are essential for children with disab… | Lancashire County Council (the Authority) wishes to reopen the Provider List of Break Time and Short Breaks Providers, for new application from provider who are suitable, capable and experienced to deliver the required services. This will greatly improve choice and the ability to meet the needs of children and young people with appropriate services. Short Breaks Services ("the Services") are ess… | |
| — | TextTitle · II.1.1 | Provider list for Break Time, Home Care and Short Breaks Services for children and young people with disabilities | Re Opening of the Provider list for Break Time, Home Care and Short Breaks Services for children and young people with disabilities |
1 amendment published without a description.
Routine re-releases (4)
- 2021-04: 1 release · 23 Apr 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Not linked to a lot9 awards | |||
| Action on ASDSME | £250,000 † | — | Awarded |
| Barnardo Services Limited | £500,000 † | — | Awarded |
| Inspire Youth ZoneSME | £250,000 † | — | Awarded |
| IT'S SLIME FOR FUNSME | £2,500,000 † | — | Awarded |
| PIP (PLAY INCLUSION PROJECT) | £250,000 † | — | Awarded |
| RAINBOW HUB NW LTDSME | £250,000 † | — | Awarded |
| UNIQUE KIDZ & COSME | £250,000 † | — | Awarded |
| MY LIFE - MY CHOICE LTDSME | £1,000,000 † | — | Awarded |
| Affinity Trust | £150,000 † | — | Awarded |
Contracts
Contract 009040-2022-1 · Action on ASDSME
- Signed
- 16 Feb 2022
- Value
- £250,000
- Status
- active
Contract 009040-2022-2 · Barnardo Services Limited
- Signed
- 16 Feb 2022
- Value
- £500,000
- Status
- active
Contract 009040-2022-3 · Inspire Youth ZoneSME
- Signed
- 16 Feb 2022
- Value
- £250,000
- Status
- active
Contract 009040-2022-4 · IT'S SLIME FOR FUNSME
- Signed
- 16 Feb 2022
- Value
- £2,500,000
- Status
- active
Contract 009040-2022-5 · PIP (PLAY INCLUSION PROJECT)
- Signed
- 16 Feb 2022
- Value
- £250,000
- Status
- active
Contract 009040-2022-6 · RAINBOW HUB NW LTDSME
- Signed
- 16 Feb 2022
- Value
- £250,000
- Status
- active
Contract 009040-2022-7 · UNIQUE KIDZ & COSME
- Signed
- 16 Feb 2022
- Value
- £250,000
- Status
- active
Contract 009040-2022-8 · MY LIFE - MY CHOICE LTDSME
- Signed
- 16 Feb 2022
- Value
- £1,000,000
- Status
- active
Contract 009040-2022-9 · Affinity Trust
- Signed
- 16 Feb 2022
- Value
- £150,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of Justice - The High CourtReview body
- Royal Courts of Justice - The High Court LondonReview body
Bidders & participating suppliers
9 commercial parties on the notice- AFFINITY TRUSTAwarded supplier
- Action on ASDAwarded supplier
- BARNARDO SERVICES LTDAwarded supplier
- CHORLEY YOUTH ZONE T/A INSPIREAwarded supplier
- IT'S SLIME FOR FUNAwarded supplier
- MY LIFE - MY CHOICE LTDAwarded supplier
- PIP (PLAY INCLUSION PROJECT)Awarded supplier
- RAINBOW HUB NW LTDAwarded supplier
- UNIQUE KIDZ & COAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria