Official UK procurement notice
Provider List for Break Time, Day Time and Night Time Services for Children and Young People with Disabilities. Lot 1a Break Time Lot 1b Break Time Plus Lot 2a Day Time Short Breaks Lot 2b Day Time Personal Care Lot 3 Night Time Overnight Short Breaks Lot 4 Intensive Positive Behaviour Support
Authority: Lancashire County Council (Local council)
The Authority wishes to establish an open Provider List of Break Time and Short Breaks Providers who are suitable, capable and experienced to deliver the required services. This will greatly improve choice and the ability to meet the needs of children and young people with appropriate services. Published lot titles: Lot 1a Break Time; Lot 1b Break Time Plus; Lot 2a Day Time Short Breaks; Lot 2b Day Time Personal Care; Lot 3 Night Time Overnight Short Breaks; Lot 4 Intensive Positive Behaviour Support.
What is being bought6 lots · detail below
Published requirement descriptionThe Authority wishes to establish an open Provider List of Break Time and Short Breaks Providers who are suitable, capable and experienced to deliver the required services. This will greatly improve choice and the ability to meet the needs of children and young people with appropriate services. Short Breaks Services ("the Services") are essential for children with disabilities, their parents and their carers, to ensure better outcomes and to prevent escalation of their needs, where possible. The term 'short breaks' describes services that help adult parent/carers to more effectively provide care for their disabled child by providing them regular breaks so that
- they can meet the needs of other children in the family;
- they can study or take part in leisure activities themselves; or
- carry out day to day household tasks
- Services can include group activities, day, evening, overnight support and weekend activities. They can last just a few hours to a few days, and occasionally longer, depending on the needs of the child and their family. The Services commissioned from the Provider List are listed below and will support the Authority in fulfilling its statutory duty to provide a full range of Short Break Services to children/young people with Special Educational Needs and Disabilities ("SEND") which is sufficient to assist their primary carers to continue to provide care or to do so more effectively. The Lots have been developed to cover the range of Services available and have been grouped to align to the service area types and Service User's needs. Applicants are invited to apply for all or any of the following Lots and there is no restrictions for the number of lots they can successful in: Lot 1a Break Time Lot 1b Break Time Plus Lot 2a Day Time Short Breaks Lot 2b Day Time Personal Care Lot 3 Night Time Overnight Short Breaks Lot 4 Intensive Positive Behaviour Support The Provider List will be an open list, Applicants can apply to join during its term if the Applicant satisfies the selection, quality and price requirements and is able to deliver the Service as described in the Service Specifications. The Provider List will be open for new Applications from the date of publication of this Invitation to Participate to the initial Application Return Deadline (as stated in the procurement documents or as amended via the Authority's iSupplier portal). Following the initial Application evaluation stage the Provider List will remain open for new Applications at any time during the Provider List term, however evaluations of new Applications will take place annually as detailed below. The Authority reserves the right to evaluate sooner. Evaluation dates will be published on the Authority's iSupplier portal as an online discussion or any other format which the Authority stipulates. The contract values stated are indicative and may be subject to change with annual price uplifts; and/or commissioning of Service that fall under the scope of this Provider List. The values are a guide and the Authority cannot guarantee the volume of Services throughout the period of the Provider List Agreement.
CPV: Health and social work services
Lots and requirements (6)Procurement structure
6 lots · no lot values publishedLot #1Break Time
Lot 1a Break Time
Group-based social, leisure and sports activities which can include evening activities such as youth groups, weekend activities and school holiday clubs.
For children with disabilities with an unassessed need.
It is not possible at this stage to know the exact requirements of the service volumes each year, it will be variable and dependent upon uptake of the Service by parent carers, Service Provider capacity and availability of funding from the Authority.
However, Services for Lot 1a Break Time under this arrangement are intended to be awarded in one of five Call Off methods, but it is anticipated that ordinarily the Services will be arranged via the Annual Block Booking process.
Please see call off procedure within the Provider List Agreement (see procurement document Appendix 9) for more details of how Services will be commissioned. Additional information: The Provider List initial term shall expire in January 2027 with an option to extend this Agreement on one or more occasions, save that the length of this Provider List Agreement shall not exceed a maximum of 7 years.
Lot #2Break Time Plus
Lot 1b Break Time Plus
Group-based social, leisure and sports activities which can include evening activities such as youth groups, weekend activities and school holiday clubs.
For children with disabilities who have an assessed need
It is proposed that commissioning activity for Break Time Plus will start once Break Time Services are established, but it is anticipated that Break Time Plus commissioning will start by 1 September 2022 (unless otherwise advised by the Authority). This will be once Service Providers are established and the Authority's commissioning needs are assessed.
Services in this Lot will be commissioned following an assessment of a child's needs, parent/carers may also wish to access the list of Service Providers to spend their Direct Payment for services, however this will be a private arrangement between the Service Provider and parent/carer. Please see call off procedure within the Provider List Agreement (see procurement document Appendix 10) for more details of how Services will be commissioned. Additional information: The Provider List initial term shall expire in January 2027 with an option to extend this Agreement on one or more occasions, save that the length of this Provider List Agreement shall not exceed a maximum of 7 years.
Lot #3Day Time Short Breaks
Lot 2a Day Time Short Breaks
1:1 (or 2:1, where assessed as such) individualised support for children and young people with disabilities, to enable them to get out and about in the community, try new activities and learn skills for life. For children with disabilities who have an assessed need.
Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement document Appendix 10) for more details of how Services will be commissioned.
Individual packages of support are subject to change based on the individual needs of the child or young person Additional information: The Provider List initial term shall expire in January 2027 with an option to extend this Agreement on one or more occasions, save that the length of this Provider List Agreement shall not exceed a maximum of 7 years.
Lot #4Day Time Personal Care
Lot 2b Day Time Personal Care
Provision of support in the home for children with disabilities, where parents/carers are present, to provide general assistance with washing, dressing and feeding as well as support through the night, to permit carers to carry out other tasks, or take a break from caring. For children with disabilities who have an assessed need.
Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement document Appendix 10) for more details of how Services will be commissioned.
Individual packages of support are subject to change based on the individual needs of the child or young person. Additional information: The Provider List initial term shall expire in January 2027 with an option to extend this Agreement on one or more occasions, save that the length of this Provider List Agreement shall not exceed a maximum of 7 years.
Lot #5Night Time Overnight Short Breaks
Lot 3 Night Time Overnight Short Breaks
Provision of overnight short breaks outside the home, in a specialist overnight short breaks setting (or other venue agreed in advance by the commissioner) for children with disabilities.
For children with disabilities who have an assessed need.
The Service is to be available every day of the week, 52 weeks per annum.
These Services may be commissioned on a one off or a regular basis and are for short periods of time. Overnight respite care is usually arranged on a planned basis but may be required quickly in an emergency situation.
Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement document Appendix 10) for more details of how Services will be commissioned. Additional information: The Provider List initial term shall expire in January 2027 with an option to extend this Agreement on one or more occasions, save that the length of this Provider List Agreement shall not exceed a maximum of 7 years.
Lot #6Intensive Positive Behaviour Support
Lot 4 Intensive Positive Behaviour Support
Provision of intensive support to deliver bespoke evidence-based interventions for children with complex disabilities to reduce behaviour that challenges / harmful behaviours where a child is on the edge of care or a family is in crisis. For children with disabilities who have an assessed need.
It is proposed that commissioning activity for Intensive Positive Behaviour Support will not commence straight away. This will be once Service Providers are established and the Authority's commissioning needs are assessed. Services in this Lot will be commissioned following an assessment of a child's needs and will be requested via the call off process as and when a need arises.
Please see call off procedure within the Provider List Agreement (see procurement document Appendix 10) for more details of how Services will be commissioned. Additional information: The Provider List initial term shall expire in January 2027 with an option to extend this Agreement on one or more occasions, save that the length of this Provider List Agreement shall not exceed a maximum of 7 years.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Sept 2021, 17:31 BST
- Last source update
- 25 Nov 2021, 13:03 GMT
- Award evaluation window
- 22 Oct 2021 – …
- FTS notice number
2021/S 000-029346- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e23fFind a Tender
Publisher note: There will be no guarantee of business for Service Providers awarded a place on the Provider List. When a need arises the Authority will follow the Call Off procedure to commission Services. There will be consideration to award new business using the Call Off Procedure (see procurement document Appendix 9 and 10) and will be via either request for services, mini-competition, Service User choice or direct award. Each call-off awarded will have the specific requirements refined in the Service Contract Data or Short Breaks form and the Child's Plan all which is set out at within the Call Off Procedures (see procurement document Appendix 9 and 10). The Provider List will be an open list: Applicants can apply to join during its term if the Applicant satisfies the selection, quality and price requirements and is able to deliver the Service as described in the Service Specifications. The Provider List will be open for new Applications from the date of publication of this Invitation to Participate to the initial Application Return Deadline (as stated in the procurement documents or as amended via the Authority's iSupplier portal). Following the initial Application evaluation stage the Provider List will remain open for new Applications at any time during the Provider List term, however evaluations of new Applications will take place annually as detailed below. The Authority reserves the right to evaluate sooner. Evaluation dates will be published on the Authority's iSupplier portal as an online discussion or any other format which the Authority stipulates. The contract values stated are indicative and may be subject to change with annual price uplifts; and/or commissioning of Service that fall under the scope of this Provider List. The values are a guide and the Authority cannot guarantee the volume of Services throughout the period of the Provider List Agreement.
How it was run
Official notice- Submission deadline
- 22 Oct 2021, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 22 Oct 2021, 14:00 BST
Timeline
22 Oct 2021 → 25 Nov 2021 · 3 dates- Submission deadline22 Oct 2021, 10:00 BST
- Bids opened22 Oct 2021, 14:00 BST
- Notice published25 Nov 2021, 13:03 GMT
Notice history
2 releases on Find a TenderPublished amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.1 | — | A further provider engagement event is planned for 2nd December 2021. Please see the Authority's tenders and procurement pages for details and then the subsequent tender documents. https://www.lancashire.gov.uk/business/tenders-and-procurement/tenders/ |
1 amendment published without a description.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of Justice - The High CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria