Find a TenderAwardedContract details notice

Published 20 Jun 2025, 11:33 BST

Official UK procurement notice

Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)

Official notice

Authority: Cumberland Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Architecture & Engineering (71) Delivery: North West (UKD1)

Published estimate£1,000,000≈ £706k / year · £1,200,000 inc. VAT17.6% below published estimate

Submissions closed 8 Aug 2025awarded 14 Oct 2025

Awarded to Bellrock (Assets & Compliance) Consulting Ltd

Contract term 1 yr 5 moends 12 Mar 2027 · up to 12 Sept 2027 with extensions · starts 13 Oct 2025

What is being bought

Published requirement description

The condition survey data is required to enable Cumberland Council to develop a prioritised programme of planned maintenance for their properties. The survey data shall also be used to inform and enable Cumberland Council's strategic asset management objectives supporting decisions relating to retention, disposal and investment. Additionally, the surveys will seek to identify where deleterious materials have been used within the portfolio so that their condition can be monitored.

The specialist surveys relate to five sites where specific construction methods are known to exist, and these construction methods have been known to fail historically. These additional surveys seek to ensure the construction methods and components are not failing in these properties.

There is a requirement also under work stream, for the surveying consultants to provide 'Reinstatement Valuations' so that this data can be provided to our insurers.

CPV: Architectural, construction, engineering and inspection services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 5 moSMEVCSEPublished value£1,000,000

Contract period: 13 Oct 2025 – 12 Mar 2027 (1 yr 5 mo) · up to 12 Sept 2027 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT

Delivery: North WestEligibility: SME eligibleVCSE eligible

Extensions: At Cumberland Councils Discretion, the contract period may be extended by up to 6 months.

71000000 Architectural, construction, engineering and inspection services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published award criteria (3)

Quality
Social Value
Price

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 20 Jun 2025, 11:33 BST
Last source update: 23 Dec 2025, 09:14 GMT
Award evaluation window: Submission end – 13 Sept 2025
Authority reference: DN779245
FTS notice number: 2025/S 000-034005
Latest notice: Contract details notice (UK7)
Classification (CPV): Architectural, construction, engineering and inspection services
Delivery area: North West (UKD1)
Official registry OCID: ocds-h6vhtk-0550c1 Find a Tender

How it was run

Official notice

Submission deadline: 8 Aug 2025, 12:00 BST
Clarification deadline: 14 Jul 2025, 12:00 BST
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To express an interest you will need to login. If you are not already

registered on the www.the-chest.org.uk ↗ you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.

Timeline

20 Jun 2025 → 23 Dec 2025 · 8 dates

Tender notice published
20 Jun 2025, 11:33 BST
Clarification questions by
14 Jul 2025, 12:00 BST
Submission deadline
8 Aug 2025, 12:00 BST
Award decision expected by
13 Sept 2025, 23:59 BST
Contract starts375 days ago
13 Oct 2025, 00:00 BST
Assessment summaries sent368 days ago
20 Oct 2025, 00:00 BST
Standstill ends358 days ago
29 Oct 2025, 23:59 GMT
Latest notice published303 days ago
23 Dec 2025, 09:14 GMT

Notice history

8 events · 5 releases on Find a Tender · since 20 Jun 2025

Tender notice published
20 Jun 2025, 11:33 BST
UK4
Tender notice published
26 Jun 2025, 17:26 BST
UK4
Deadline moved to 8 Aug 2025, 12:00 BST
26 Jun 2025, 17:26 BST
+18 days · was 21 Jul 2025, 12:00 BST
Tender notice published
4 Jul 2025, 13:14 BST
UK4
Contract award notice published
20 Oct 2025, 13:48 BST
UK6
Status changed to complete
20 Oct 2025, 13:48 BST
Contract signature expected
17 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
23 Dec 2025, 09:14 GMT
UK7

Published amendments (2)

Submission date has been moved back to the 8th August 2025. Subsequently this has moved other key dates including the award decision date, contract start and end date.

Clarification period extended to 12noon 14th July 2025.

Routine re-releases (5)

2025-06: 2 releases · 20 Jun 2025, 26 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £823,8051 award exc. VAT

Bids received 2217 from SMEs

Contracts signed 1latest 18 Nov 2025

Awarded to	Value	Date	Status
Bellrock (Assets & Compliance) Consulting Ltd1 Dec 2025 – 3 May 2027 · up to 1 Nov 2027Extensions: The contract period may be extended by up to 6 months.	£823,805	14 Oct 2025	Awarded

Contracts

Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools) · Bellrock (Assets & Compliance) Consulting Ltd
Signed
18 Nov 2025
Value
£823,805
Period
24 Nov 2025 – 31 Mar 2027 · up to 30 Sept 2027 with extensions
Status
active
Extensions
The contract period may be extended by up to 6 months

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
22final-stage tenders · 25 at stage one	17	0	—

Contracting authority & participating public bodies

Cumberland Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJGX-9191-DYLV Cumbria House, 107-117 Botchergate, Carlisle, North West, CA1 1RDContact email

Bidders & participating suppliers

1 commercial party on the notice

OAKLEAF SURVEYING LTDAwarded supplierGB-COH: 06151373GB-PPON: PVWW-1369-YZVN Peat House, Leicester, East Midlands, LE1 6LPContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsSuppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN779245 in the box labelle…

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Dec 2025, 09:14 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender20 Oct 2025, 13:48 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Jul 2025, 13:14 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender26 Jun 2025, 17:26 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Jun 2025, 11:33 BST