Property Asset Management Solution

{
  "id": "034178-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 4,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-06-20T16:27:28+01:00",
  "ocid": "ocds-h6vhtk-044dc5",
  "buyer": {
    "id": "GB-FTS-3840",
    "name": "Bristol City Council"
  },
  "awards": [
    {
      "id": "034178-2025-DN757954-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-152106",
          "name": "Concerto Support Services Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DN757954",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Property Asset Management Solution\nThe Property Asset Management IT Solution is intended to hold the master ownership record for all property (and some land) assets owned by the Council, as well as the facilities management assets within buildings. The ownership records include:\n- 2,700 operational assets, occupied / directly managed by the Council;\n- 860 \"indirect\" assets - let to other parties but not for investment purposes (eg assets let to community groups and organisations offering services on the Council's behalf);\n- 700 Investment assets (let to other parties for commercial purposes that provide commercial rents to the Council);\n- 2,000 Infrastructure assets (ie highways, footpaths, cycleways, highway verges and docks infrastructure). NB Corporate Landlord manages the ownership records of these assets however there is a separate infrastructure asset management IT system for all other functions and activities;\n- 29,000 Council Dwellings assets, of which about 2,000 are flats let on long leases under Right To Buy (the Council retains the freehold) - NB Corporate Landlord manages the ownership records of these assets however there is a separate Housing asset management IT system for all other functions relating to council dwellings. Additional information: Initial Term - 20/06/2025 to 19/06/2030 (£663,000)\nOptional Extension - 20/06/2030 to 19/06/2032 (£204,000)",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "44"
            },
            {
              "name": "Social Value",
              "type": "quality",
              "description": "10"
            },
            {
              "type": "price",
              "description": "46"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ]
      }
    ],
    "title": "Property Asset Management Solution",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Property Asset Management Solution",
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-3840",
      "name": "Bristol City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "Bristol",
        "postalCode": "BS1 5TR",
        "countryName": "United Kingdom",
        "streetAddress": "Bristol City Council, City Hall, College Green"
      },
      "details": {
        "url": "https://www.bristol.gov.uk/",
        "buyerProfile": "https://www.bristol.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Bristol City Council"
      },
      "contactPoint": {
        "name": "Mr Tom Lynes",
        "email": "Tom.Lynes@bristol.gov.uk",
        "telephone": "+44 0"
      }
    },
    {
      "id": "GB-FTS-152106",
      "name": "Concerto Support Services Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Warrington",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Concerto Support Services Ltd"
      }
    },
    {
      "id": "GB-FTS-20147",
      "name": "Bristol District Registry of the High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Bristol",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Bristol District Registry of the High Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "034178-2025-DN757954-1",
      "value": {
        "amount": 663000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "034178-2025-DN757954-1",
      "dateSigned": "2025-06-20T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}

{
  "id": "003529-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-02-03T16:26:00Z",
  "ocid": "ocds-h6vhtk-044dc5",
  "buyer": {
    "id": "GB-FTS-1691",
    "name": "Bristol City Council"
  },
  "tender": {
    "id": "DN757954",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 721000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The council requires an established, proven Property Asset Management IT Solution to support the management of all activities across the Corporate Landlord service; the solution must already be being used successfully by other local authorities in the UK and the provider must be experienced in working closely with councils to implement the solution effectively and efficiently.",
        "contractPeriod": {
          "durationInDays": 2520
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
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        "id": "1",
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        "deliveryAddresses": [
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            "region": "UK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "GR/IT/Property Asset Management Solution",
    "value": {
      "amount": 721000,
      "currency": "GBP"
    },
    "status": "active",
    "bidOpening": {
      "date": "2025-03-12T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2025-03-12T12:00:00Z"
    },
    "description": "The council requires an established, proven Property Asset Management IT Solution to support the management of all activities across the Corporate Landlord service; the solution must already be being used successfully by other local authorities in the UK and the provider must be experienced in working closely with councils to implement the solution effectively and efficiently.",
    "tenderPeriod": {
      "endDate": "2025-03-12T12:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://procontract.due-north.com/Advert/Index?advertId=da1a09a7-58dd-ef11-8133-005056b64545",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1691",
      "name": "Bristol City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "BRISTOL",
        "postalCode": "BS3 9FS",
        "countryName": "United Kingdom",
        "streetAddress": "Bristol City Council, P O Box 3176"
      },
      "details": {
        "url": "https://www.bristol.gov.uk/",
        "buyerProfile": "https://www.bristol.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Bristol City Council"
      },
      "contactPoint": {
        "url": "https://procontract.due-north.com/Advert/Index?advertId=da1a09a7-58dd-ef11-8133-005056b64545",
        "name": "User Roger Cooper",
        "email": "roger.cooper@bristol.gov.uk",
        "telephone": "+44 7867743351"
      }
    },
    {
      "id": "GB-FTS-20147",
      "name": "Bristol District Registry of the High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Bristol",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Bristol District Registry of the High Court"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "010114-2024",
  "tag": [
    "planning"
  ],
  "date": "2024-03-27T16:16:00Z",
  "ocid": "ocds-h6vhtk-044dc5",
  "buyer": {
    "id": "GB-FTS-1691",
    "name": "Bristol City Council"
  },
  "tender": {
    "id": "DN717486",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "This is a soft market testing exercise.  The council does not commit itself to issuing any tendering opportunity following this exercise."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ]
      }
    ],
    "title": "G&R/CEN/Property Asset IT Software Soft Market Testing",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Bristol City Council is currently re-designing its property asset management functions to adopt a Corporate Landlord model, which will become a centralised way of managing the Council’s operational and investment assets. As part of an effective Corporate Landlord model, the Council is reviewing the technology needed for the future: to ensure it knows what buildings & assets are in the estate; their cost and condition; plan & manage the work to do to them; understand the commercial options; and enable value for money decisions about whether to keep/ dispose/ maintain/invest or develop property assets so that:\n– Compliance risks are managed\n– The property estate is managed effectively\n– The Council can maximise value for money from its property\nThe Council is seeking input from the market to help explore the solutions available and understand better what best practice could look like. This will help inform the future design of technology for the Corporate Landlord.\nTo support with the soft market testing exercise please complete and submit the Expression of Interest form by 12:00 on Wednesday 10th April 2024 via ProContract https://procontract.due-north.com/Advert?advertId=76f84056-34ec-ee11-8127-005056b64545",
    "communication": {
      "futureNoticeDate": "2024-09-02T00:00:00+01:00"
    },
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-1691",
      "name": "Bristol City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "BRISTOL",
        "postalCode": "BS3 9FS",
        "countryName": "United Kingdom",
        "streetAddress": "Bristol City Council, P O Box 3176"
      },
      "details": {
        "url": "https://www.bristol.gov.uk/",
        "buyerProfile": "https://www.bristol.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Bristol City Council"
      },
      "contactPoint": {
        "name": "Mrs Penny Sharp",
        "email": "penny.sharp@bristol.gov.uk",
        "telephone": "+44 1179223379"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}