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Find a TenderAwardedContract details notice
Published 19 Jan 2026, 17:02 GMT

Official UK procurement notice

Project Portfolio Management System

Official notice

Authority: Somerset NHS Foundation Trust (Central government)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: South West (UKK2)
Published estimate£350,000≈ £175k / year · £420,000 inc. VAT34% below published estimate
Submissions closed 25 Feb 2026awarded 24 Jul 2026
Awarded to TMI Systems Limited
Contract term 2 yrsends 19 May 2028 · up to 19 May 2030 with extensions · starts 20 May 2026

What is being bought

Published requirement description

Provision of Provision of Project Portfolio Management System for Somerset NHS Foundation Trust.

CPV: Information technology services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£350,000
Contract period: 20 May 2026 – 19 May 2028 (2 yrs) · up to 19 May 2030 with extensionsValue: £350,000 exc. VAT · £420,000 inc. VAT
Eligibility: SME eligible
Extensions: 2x12 month extensions available
72222300 Information technology services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Quality and Technical: 60%
  • Commercial: 30%
  • Social Value: 10%
Published award criteria (3)
  • Commercial
  • Quality and Technical
  • Social Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jan 2026, 17:02 GMT
Last source update
1 Sept 2026, 12:56 BST
Award evaluation window
Submission end – 6 May 2026
Authority reference
SFT/AT/177
FTS notice number
2026/S 000-004526
Latest notice
Contract details notice (UK7)
Classification (CPV)
Information technology services
Delivery area
South West (UKK2)
Official registry OCID
ocds-h6vhtk-06093f Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
25 Feb 2026, 12:00 GMT
Clarification deadline
25 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/ProSpend__CustomComm… ↗

Timeline

19 Jan 2026 → 1 Sept 2026 · 6 dates
  1. Tender notice published277 days ago
    19 Jan 2026, 17:02 GMT
  2. Clarification questions by241 days ago
    25 Feb 2026, 12:00 GMT
  3. Submission deadline241 days ago
    25 Feb 2026, 12:00 GMT
  4. Award decision expected by170 days ago
    6 May 2026, 23:59 BST
  5. Contract starts157 days ago
    20 May 2026, 00:00 BST
  6. Latest notice published53 days ago
    1 Sept 2026, 12:56 BST

Notice history

4 events · 2 releases on Find a Tender · since 19 Jan 2026
  1. Tender notice published
    19 Jan 2026, 17:02 GMT
    UK4
  2. Contract details notice published
    1 Sept 2026, 12:56 BST
    UK7
  3. Status changed to complete
    1 Sept 2026, 12:56 BST
  4. Buyer details updated
    1 Sept 2026, 12:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £231,0001 contract exc. VAT
Contracts signed 1latest 24 Jul 2026
Awarded toValueDateStatus
TMI Systems LimitedSME£231,000 †—Awarded

Contracts

  • Contract 1 · TMI Systems LimitedSME

    Signed
    24 Jul 2026
    Value
    £231,000
    Period
    31 Jul 2026 – 28 Oct 2028 · up to 28 Oct 2030 with extensions
    Status
    active
    Extensions
    2x12 month extensions available.

    No agreed KPIs: KPI's have been set but not required to be published due to contract value.

Contracting authority & participating public bodies

2 public bodies on the notice

SOMERSET NHS FOUNDATION TRUST

Contracting authorityPublic authority - central government GB-NHS: RH5 · GB-PPON: PNWR-4212-QWHQ Musgrove Park Hospital, Taunton, South West, TA1 5DAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • TMI SYSTEMS LIMITEDAwarded supplierGB-COH: 06667738GB-PPON: PLDT-1124-ZRGY Beechey House, 87 Church Street, Crowthorne, South East, RG45 7AWContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender