Find a TenderAwarded

Published 20 Apr 2022, 12:09 BST

Official UK procurement notice

Project and Portfolio Management System

Official notice

Authority: Jisc (Public body)

GoodsOpen procedure

Sectors: Software Packages & ERP (48) Delivery: UK

Published estimate£375,000exc. VAT · 1 value update

Submissions closed 29 Jul 2022awarded 17 Oct 2022

Awarded to TMI Systems Limited

What is being bought

Published requirement description

Taken from the ITT: Jisc is in the marketplace to replace existing multiple instances of project, portfolio and risk management tools with a single platform to deliver its in house project, programme and risk management activity.

The scope of this procurement includes the purchase of the around 150 licenses, largely User access but also some Admin and Read-only, to run the platform and any implementation, configuration training, and support services as required from the supplier.

The contract term is a 3-year initial period with options to extend beyond for a further 2x 12-month increments (3+1+1 years).

CPV: Enterprise resource planning software package · Project management software package · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£375,000

Delivery: UK

Extensions: 2x 12month extension options can be awarded by Jisc, on top of initial 3 year period. (I.e. 3y + 1 + 1)Variant bids: not allowed

48000000 Software package and information systems 48451000 Enterprise resource planning software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (3)

Technical: 60%
UX: 20%
price: 20%

Published award criteria (3)

Technical: 60
UX: 20
Price: 20

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 20 Apr 2022, 12:09 BST
Last source update: 17 Oct 2022, 10:22 BST
Award evaluation window: 29 Jul 2022 – …
Authority reference: Proc1898
FTS notice number: 2022/S 000-029117
Classification (CPV): Enterprise resource planning software packageProject management software packageSoftware package and information systems
Delivery area: UK
Official registry OCID: ocds-h6vhtk-032ec5 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 29 Jul 2022, 16:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 150 days from the deadline
Bids opened: 29 Jul 2022, 16:00 BST

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

16 Jun 2022 → 17 Oct 2022 · 4 dates

Next notice expected
16 Jun 2022, 00:00 BST
Submission deadline
29 Jul 2022, 16:00 BST
Bids opened
29 Jul 2022, 16:00 BST
Notice published
17 Oct 2022, 10:22 BST

Notice history

5 events · 3 releases on Find a Tender · since 30 Jun 2022

Published value updated to £375,000
30 Jun 2022, 14:12 BST
was £1
Status changed to active
30 Jun 2022, 14:12 BST
Procurement method changed
30 Jun 2022, 14:12 BST
Deadline published: 29 Jul 2022, 16:00 BST
30 Jun 2022, 14:12 BST
Status changed to complete
17 Oct 2022, 10:22 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 16

Contracts signed 1latest 17 Oct 2022

Awarded to	Value	Date	Status
TMI Systems Limited	—	—	Awarded

Contracts

Project and Portfolio Management System · TMI Systems Limited
Signed
17 Oct 2022
Value
—
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
16bids · 16 electronic	—	—	£180,000 – £800,000

Contracting authority & participating public bodies

Jisc

Contracting authorityPublic bodyBody governed by public lawGeneral public services 56579 4 Portwall Lane, Bristol, UK, BS1 6NBContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

TMI Systems LimitedAwarded supplier06667738 13 Wareham Road, Winkfield, UK, RG12 9YTContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.