Professional Standards Case Management System

{
  "id": "085995-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-12-23T16:56:47Z",
  "ocid": "ocds-h6vhtk-05fcf0",
  "buyer": {
    "id": "GB-FTS-163120",
    "name": "Scottish Police Authority"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000819073"
    }
  ],
  "tender": {
    "id": "PROC-25-2956",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "The duration of the contract will be three (3) years with the option to extend the Contract for a further two (2) periods of up to twelve (12) months of each period at the sole discretion of the Authority."
        },
        "renewal": {
          "description": "The duration of the contract will be three (3) years with the option to extend the Contract for a further two (2) periods of up to twelve (12) months of each period at the sole discretion of the Authority."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The Scottish Police Authority (known as the “the Authority”) is seeking to procure a Professional Standards Case Management System solution and associated services.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "description": "70"
            },
            {
              "type": "price",
              "description": "30"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Professional Standards Case Management System",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-01-30T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2026-01-30T12:00:00Z"
    },
    "description": "The Scottish Police Authority (known as the “the Authority”) is seeking to procure a Professional Standards Case Management System solution and associated services.",
    "tenderPeriod": {
      "endDate": "2026-01-30T12:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "minimum": "- Employers Liability Insurance (\"GBP\"10 million any one occurrence)\n- Public & Product Liability Insurance (\"GBP\"5 million any one occurrence)\n- Professional Indemnity (inc Technology Errors & Omissions) Insurance (\"GBP\"5 million aggregate with option to reinstate)\n- Cyber Security Liability Insurance (\"GBP\"10 million annual aggregate)\n- Motor Insurance (if engineers etc attend at the Authority premises.)\nThe Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing.  Tenders are asked to provide their company number within the SPD to allow the Authority to access a Credit Safe Report.\nWithin such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.\nIf you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract.  It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.\nFor the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc.\nTenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission.\nIMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a bankers reference if successful.",
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD Question 4B5 Insurances\nSPD Question 4B6 Financial Standing"
        }
      ]
    },
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-163120",
      "name": "Scottish Police Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G40 4EH",
        "countryName": "United Kingdom",
        "streetAddress": "2 French Street, Dalmarnock"
      },
      "details": {
        "url": "http://www.spa.police.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Police Authority"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk",
        "name": "Ibragim Ismailov",
        "email": "procurementtenders@scotland.police.uk",
        "telephone": "+44 1786895668"
      }
    },
    {
      "id": "GB-FTS-220",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=819073.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nContracting authorities have a legal and policy basis for incorporating community benefit requirements into their procurement process, these refer to public contracts, and will use Contracts to deliver wider social benefits such as:\n- Targeted recruitment and training (providing employment and training opportunities/apprenticeships);\n- SME and social enterprise development;\n- Community engagement;\nAs part of the Technical Criteria, Tenders are required to provide an outline of all Community Benefits that can be offered in relation to the Contract.\nPlease note any Community Benefits offered shall be monitored throughout the Contract period to \tensure delivery.\n(SC Ref:819073)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=819073",
  "initiationType": "tender"
}