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Published 25 Mar 2022, 10:15 GMT

Official UK procurement notice

Procurement of Leasing Facilities

Official notice

Authority: Durham County Council (Local council)

Framework agreement4 lotsServicesOpen procedureSME suitable
Sectors: Financial and insurance services (66) Delivery: UK
Framework ceiling (notional)£500,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 26 Apr 2022awarded 31 May 2022
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Durham County Council is seeking to establish a 4 year leasing facilities framework. The tender and subsequent framework agreement consists of 4 lots:

  • Lot 1: Residual based Lease Facilities
  • Lot 2: Non-residual based Lease Facilities
  • Lot 3: Educational Establishment Lease Facilities
  • Lot 4: Microsoft® Software and Services Lease Facilities

It is anticipated that the framework will commence during June 2022. BIDDERS CAN BID ON ONE OR MORE LOTS.

CPV: Financial leasing services

How this framework works

From the published notice
Bids received
10 bids on the busiest of 4 lots · 9 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £140,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Residual based Lease FacilitiesAwardedceiling above

Lot 1 is for residual based lease facilities; cars, light commercial vehicles, heavy goods vehicles, specialist vehicles, IT, copiers, multi-functional devices, plant, general equipment and any other asset type the Council or any Eligible Bodies may require.

It is envisaged that a maximum of 25 economic operators (the Contractors) will be awarded a position on the Framework Agreement for Lot 1. Additional information: The estimate of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with the successful Contractors participating in the resulting Framework Agreement.

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
66114000 Financial leasing services
Lot #2Non-residual based Lease FacilitiesAwardedceiling above

Lot 2 is for non-residual based lease facilities; cars, light commercial vehicles, heavy goods vehicles, specialist vehicles, IT, copiers, multi-functional devices, plant, general equipment and any other asset type the Council or an Eligible Bodies may require.

It is envisaged that a maximum of 25 economic operators (the Contractors) will be awarded a position on the Framework Agreement for Lot 2. Additional information: The estimate of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with the successful Contractors.

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
66114000 Financial leasing services
Lot #3Educational Establishment Lease FacilitiesAwardedPublished value£20,000,000

Lot 3 is for non-residual and residual based lease facilities of reprographic equipment and ICT based equipment for Educational Establishments.

It is anticipated that the combined requirement from all Eligible Bodies accessing the Framework Agreement will result in between 500 and 1,000 leases being procured during the life of the Framework Agreement. It is envisaged that 1 economic operator (the Contractor) will be awarded a position on the Framework Agreement for Lot 3. Additional information: The estimate of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with the successful Contractors

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
66114000 Financial leasing services
Lot #4Microsoft® Software and Services Lease FacilitiesAwardedPublished value£200,000,000

Lot 4 is for finance lease facilities and deferred payment plan agreements for Microsoft® licenses, other relevant software or IT related products provided by Microsoft® (and approved Microsoft® partners and third parties) and Microsoft® Premier / consulting services (and other relevant services provided by Microsoft® (and approved Microsoft® partners and third parties).

It is envisaged that 1 economic operator (the Contractor) will be awarded a position on the Framework Agreement for Lot 4. Additional information: The estimate of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with the successful Contractors participating in the resulting Framework Agreement.

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
66114000 Financial leasing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Residual based Lease Facilities60%40%
2 · Non-residual based Lease Facilities60%40%
3 · Educational Establishment Lease Facilities60%40%
4 · Microsoft® Software and Services Lease Facilities25%75%
Conditions of participation1
  • Suitability

    Any supplier may be disqualified who has been convicted of:

    (a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 (b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime(c);

    (b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1of the Prevention of Corruption Act 1906(e);

    (c) the common law offence of bribery;

    (d) bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010(f), or section 113 of the Representation of the People Act 1983(g);

    (e) where the offence relates to fraud affecting the European Communities financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(h):

    (i) the common law offence of cheating the Revenue;

    (ii) the common law offence of conspiracy to defraud;

    (iii) fraud or theft within the meaning of the Theft Act 1968(i), the Theft Act (Northern Ireland) 1969(j), the Theft Act 1978(k) or the Theft (Northern Ireland) Order 1978(l);

    (iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(m), article 451 of the Companies (Northern Ireland) Order 1986(n) or section 993 of the Companies Act 2006(o);

    (v) fraudulent evasion within the meaning of se…

What this means for your bid
  • Price carries 40–75 points depending on the lot; most lots put it at 40 points.
  • “Procurement of Leasing Facilities” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Mar 2022, 10:15 GMT
Last source update
1 Jun 2022, 14:05 BST
Award evaluation window
26 Apr 2022 – …
Authority reference
LTSL/DCC/LFF01
FTS notice number
2022/S 000-015352
Classification (CPV)
Financial leasing services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03263d Find a Tender
Review and risk notes
Review procedure

This tender process has incorporated a minimum 10 calendar day standstill period at the point information on the award was communicated to tenderers. Appeals can be directly raised via the contact points detailed in section VI.4.1 of this contract notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: Link Treasury Services Limited, trading as Link Group (Link), intends to use this Framework Agreement to enable its clients to procure leasing facilities. Link will provide details of the Framework Agreement and market it to its clients. The Framework Agreement will be used by Durham County Council and may also be used by Link clients and all other contracting authorities in the UK (as defined in Regulation 2 of the PCR 2015 #102), including but not limited to all Local Authorities, Fire & Rescue Services, Police and Crime Commissioners, Registered Providers of Social Housing, Schools, Colleges, Universities and other organisations located in the UK. Further information on the eligible bodies who can use the framework agreement can be found within Appendix B of the tender documentation. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=694775001 GO Reference: GO-202261-PRO-20239212

How it was run

Official notice
Appointment period ends
26 Apr 2022, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
26 Apr 2022, 12:05 BST

Timeline

26 Apr 2022 → 1 Jun 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    26 Apr 2022, 12:00 BST
  2. Bids opened
    26 Apr 2022, 12:05 BST
  3. Notice published
    1 Jun 2022, 14:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Jun 2022, 14:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 9admitted to the panel · see the list ↓
Bids received 104 from SMEs · busiest of 4 lots
Contracts signed 19latest 31 May 2022

19 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 17 of these contracts carry the same published figure, £140,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 4

    Signed
    31 May 2022
    Value
    £200,000,000
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 3

    Signed
    31 May 2022
    Value
    £20,000,000
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 2

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

  • Lot 1

    Signed
    31 May 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Residual based Lease Facilities10bids · 10 electronic4——
2 · Non-residual based Lease Facilities10bids · 10 electronic4——
3 · Educational Establishment Lease Facilities10bids · 10 electronic4——
4 · Microsoft® Software and Services Lease Facilities10bids · 10 electronic4——

Contracting authority & participating public bodies

Durham County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Durham, North East, DH1 5ULContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

10 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria