Official UK procurement notice
Procurement of Learning Management System (LMS)
Authority: Yeovil Town Council (Local council)
Yeovil Town Council is seeking to procure a secure, accessible and scalable cloud-based Learning Management System (LMS), including implementation, configuration, ongoing support, maintenance and account management, to support approximately 200 users comprising employees, elected members, temporary staff, volunteers and other authorised users. The system must provide a centralised platform for delivering, assigning, managing and monitoring mandatory compliance training, employee and councillor development, role-specific learning and Council-specific training content. It must include a comprehensive course library covering subjects such as Health and Safety, Fire Safety, Data Protection and GDPR, Cyber Security, Equality, Diversity and Inclusion, Safeguarding, Information Governance and governance training for elected members.
What is being bought
Published requirement descriptionYeovil Town Council is seeking to procure a secure, accessible and scalable cloud-based Learning Management System (LMS), including implementation, configuration, ongoing support, maintenance and account management, to support approximately 200 users comprising employees, elected members, temporary staff, volunteers and other authorised users.
The system must provide a centralised platform for delivering, assigning, managing and monitoring mandatory compliance training, employee and councillor development, role-specific learning and Council-specific training content. It must include a comprehensive course library covering subjects such as Health and Safety, Fire Safety, Data Protection and GDPR, Cyber Security, Equality, Diversity and Inclusion, Safeguarding, Information Governance and governance training for elected members.
The procurement includes the supply of the LMS as a Software as a Service (SaaS) solution, user licences, implementation and configuration, user setup and data migration support, administrator training, content management and authoring tools, reporting dashboards, automated notifications, policy acknowledgement functionality and integration with Microsoft 365, including Microsoft Entra ID Single Sign-On, Outlook and Microsoft Teams.
The supplier must also provide helpdesk and technical support, platform maintenance and upgrades, account management, annual service reviews, performance reporting and agreed Service Level Agreement commitments. The system must comply with UK GDPR, meet WCAG 2.2 AA accessibility requirements, provide a minimum of 99.9% monthly availability and maintain appropriate information security, backup and disaster recovery arrangements.
The initial contract term will be three years, with the option for two further extensions of 24 months each, giving a maximum potential contract duration of seven years. The contract is scheduled to commence on 1 February 2027, with implementation and configuration during February and March 2027 and a target go-live date of 1 April 2027.
Suppliers must provide a full breakdown of implementation costs, annual licensing, support, maintenance and content library costs, together with any optional charges for additional users, bespoke content, consultancy and integrations. All prices must be exclusive of VAT and remain fixed throughout the initial three-year contract term.
CPV: E-learning services · Educational software package · Training software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£140,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The contract will be awarded to the most economically advantageous tender (MEAT), based on a weighted evaluation of quality and price. Tenders will be assessed against the following criteria: Compliance with Specification - 25% Functionality and User Experience - 20% Quality of Training Content - 15% Implementation and Support - 15% Relevant Experience and References - 10% Security and Data Protection - 5% Cost - 10% The cost element will be assessed using the lowest compliant evaluated tender price divided by the tenderer's evaluated price, multiplied by the available cost marks. Tenderers must achieve a minimum overall quality score of 60% and a minimum score of 3 out of 5 in each mandatory quality criterion to remain eligible for award. The contract will be awarded to the highest-scoring compliant tender, taking account of the weighted evaluation criteria.
No conditions of participation were published on the notice; check the tender documents.
- Turnover usually expected at this size: about £93,248 (twice the annual value).
Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Yeovil Town Council buys Training and entertainment software package (CPV 4893), and who usually turns up
Yeovil Town Council has little published record in this market. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Training and entertainment software package (CPV 4893) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Across this market, small firms won 64% of awards with a known supplier size.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Across this market, 60% of winners were registered in the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 63 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Across this market, at least 60% of awarded procurements had no recorded rival.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid16%
2–332%
4–631%
7+21%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Awards below, close to or above the estimate, per lot. The buyer side adds below-threshold contracts with a pre-award estimate; an award inside a published range counts as close.
Past prices are a guide, not a bid price.
Below estimate55%
Within ±2%25%
Above estimate21%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4893Published estimate£140k
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 385 past lots.
A forecast, not a list of bidders.
1 bid16%
2–332%
4–631%
7+21%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder appears in live search, the Retender Radar, contract pages, organisation counts, the earlier contracts and past suppliers on a tender's competition panel, the buyer's decision figure and its award against estimate; the other analytical figures are built from Find a Tender notices.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Nov 2026, 12:21 GMT
- Last source update
- 6 Nov 2026, 12:21 GMT
- Authority reference
YTC-LMS-2026-01- FTS notice number
2026/S 000-105671- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07b668Find a Tender
How to participate & submission route
Official notice- Requests to participate (first stage)
- —
- Tender submission deadline
- 8 Dec 2026, 12:00 GMT
- Clarification deadline
- 27 Nov 2026, 12:00 GMT
- Electronic submission
- Not allowed
All tender submissions must be submitted electronically by email to:
Email: [email protected]
Contracting Authority: Yeovil Town Council
Submission Deadline: 8 December 2026 at 12:00 noon.
Special Instructions:
Tender submissions must be submitted electronically to the email address specified above.
All submissions must be provided in Microsoft Word, Microsoft Excel or PDF format.
Tenderers must submit a completed tender response together with all required supporting documents, including the requirements response matrix, pricing schedule, implementation plan, information security documentation, references and other documents listed in Section 22 of the Invitation to Tender.
Late submissions may be rejected.
Tenderers are responsible for ensuring that their submissions are received before the deadline.
All clarification requests must be submitted to [email protected] by 27 November 2026 at 12:00 noon.
The tender validity period is 120 days from the tender submission deadline.
Timeline
6 Nov 2026 → 1 Feb 2027 · 4 dates- Tender notice published4 days ago6 Nov 2026, 12:21 GMT
- Today10 Nov 2026
- Clarification questions byin 16 days27 Nov 2026, 12:00 GMT
- Submission deadlinein 27 days8 Dec 2026, 12:00 GMT
- Contract startsin 82 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published6 Nov 2026, 12:21 GMTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender