This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.
Official UK procurement notice
Procure to Pay (P2P) System
Authority: DFT Operator Limited 'DFTO' (Central government)
Sectors: Software Packages & ERP (48) Delivery: UK
Awarded value£171,689published contract · exc. VAT
Awarded 17 Jul 2025
Awarded to Coupa Software Inc
What is being bought
Published requirement descriptionProvision of a Procure to Pay system.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - limited competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Administrative change
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 May 2026, 12:18 BST
- Last source update
- 8 May 2026, 11:47 BST
- FTS notice number
2026/S 000-042421- Latest notice
- Contract change notice (UK10)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069252Find a Tender
Notice history
2 events · 2 releases on Find a Tender · since 6 May 2026- Contract details notice published6 May 2026, 12:18 BSTUK7
- Contract change notice published8 May 2026, 11:47 BSTUK10
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £171,6891 contract exc. VAT
Contracts signed 1latest 17 Jul 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Coupa Software Inc | £171,689 † | — | Awarded |
Contracts
Contract 1 · Coupa Software Inc
- Signed
- 17 Jul 2025
- Value
- £171,689
- Period
- 6 May 2026 – 30 Jul 2028
- Status
- active
- Options
- Additional user licenses may be purchased depending on volume demands of the organisation.
- Change 6 May 2026 DFTO have recently seen a significant increase in personnel after a recent transfer from DfT. As a result, additional cost centres and users were required within Coupa which was previously unforeseen at the time this contract was originally awarded. The initial contract was awarded as a below-threshold contract given its value coming under the relevant PA23 threshold. This variation, however, will take the contract over that threshold making it a 'convertible contract' to become a public contract under PA23 regulation. The limb DFTO will use to justify this modification is '74(1)(b) is not a substantial modification' whereby the modification does not: (a) increase or decrease the term of the contract by more than 10 per cent of the maximum term provided for on award, (b) materially change the scope of the contract, or (c) materially change the economic balance of the contract in favour of the supplier. This is deemed to be a non-substantial modification as there is no increase or decrease to the term and the scope nor economic balance are being changed as this is simply a requirement for additional existing licenses that were not foreseen when this contract was originally entered.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Coupa Software IncAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract change notice Contract change notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender