Official UK procurement notice
PROC 24-2598 - Provision of Job Advert services for Public Sector Vacancies (Multi-Supplier Framework Agreement)
Authority: Scottish Police Authority (Central government)
What is being bought
Published requirement descriptionThe recruitment department within Police Scotland regularly have a requirement to publish job adverts on recruitment platforms to reach the wide recruitment pool via the use of job board credits.
Therefore the Authority has a requirement to put in place a compliant Multi- supplier framework Agreement for the ongoing purchase of job board credits from a range of suitable online job board platforms for staff recruitment. This will enable the recruitment department to have control over where and when adverts are published and on which platforms, in the hope that it will attract high calibre external applicants for Business as usual (BAU) and hard to fill niche roles for both The Scottish Police Authority (SPA) and Police Scotland.
The list below details job roles that the Authority have been required to advertise through the use of job board credits, however please note that this list is not exhaustive and shall be subject to change throughout the Framework period:
- Police Officer all roles and ranks
- Project managers
- IT specific job roles
- Change Management
- Forensics specific job roles
- Procurement specific job roles
- Finance specific job roles
- Service Centre specific job roles
- Recurrence: Contract will be renewed at the end of contract period
CPV: Job search services · Recruitment services
How this framework works
From the published notice- Bids received
- 5 bids received · 5 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1Open Tender (FTS)AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
- Economic & financial standing
It is a requirement of this framework that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, indicated below:
SPD Question 4B5 Insurances
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
SPD Question 4B6 Financial Standing:
The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the Authority to access a Credit Safe Report.
Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is dete…
- Technical & professional ability
SPD Question 4C.1.2 Technical and Professional Ability
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
The below requirements will be requested during the tender process:
With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the services undertaken by the Tenderer in the last 3 years and must be similar value to the contract being procured.
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for: Job Advert Services/Solutions.
Two (2) examples of the provision of similar services will be requested and must be from within the last 3 years for services.
If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.
If available, copies of completion certificates or customers' written declaration which validates the examples you have provided.
Guidance
If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “PROC 24-2598 - Provision of Job Advert services for Public Sector…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Contract will be renewed at the end of contract period
- First published
- 20 Aug 2024, 12:07 BST
- Last source update
- 31 Mar 2025, 08:48 BST
- Award evaluation window
- 19 Sept 2024 – …
- Authority reference
PROC 24-2598- FTS notice number
2025/S 000-011906- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04920dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
During the period of the Framework Agreement, the Framework agreement shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below:
Quality – Category Weight (40%)
Framework Outcome - 100%
Cost – Category Weight (30%)
Invoice Accuracy – 100%
Service – Category Weight (30%)
Communication – 60%
Management Information – 40%
Sustainability – Category Weight (0%)
N/A
Publisher note: Economic Operators Applicable to OJEU Notices: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 4C.12 Quality Control Requirements Tenderers may be required to provide the following for Quality Control requirements: EITHER: Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested. OR Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested. Guidance The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. Assessment of Employment Status Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Authority must be aware of any successful tenderer’s detailed employment status. For further information on determining employment status the Government has published guidance on this IR35 Legislation Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime form. Subcontractor Detail Tenderers will be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the SPD. Data Protection Tenderers must be aware of their obligations under the Data Protection Act 2018 and the GDPR as set out in the Contract. (SC Ref:794766)
How it was run
Official notice- Appointment period ends
- 19 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 19 Sept 2024, 12:00 BST
Timeline
19 Sept 2024 → 31 Mar 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown19 Sept 2024, 12:00 BST
- Bids opened19 Sept 2024, 12:00 BST
- Bids must remain valid until17 Feb 2025, 23:59 GMT
- Notice published31 Mar 2025, 08:48 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Mar 2025, 08:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 011906-2025-Multi Supplier Framework Provision of Job Advert Services for Public Sector Vacancies-1
- Signed
- 18 Dec 2024
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- COSLAFramework contractor
- CV LibraryFramework contractor
- SATOS Media LtdFramework contractor
- Stepstone Group UK LimitedFramework contractor
- s1 jobsFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.