Primary Care Complete Clinical System

{
  "id": "005309-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-02-17T10:41:08Z",
  "ocid": "ocds-h6vhtk-04e27f",
  "buyer": {
    "id": "GB-FTS-138140",
    "name": "NHS Mid and South Essex Integrated Care Board"
  },
  "awards": [
    {
      "id": "005309-2025-1",
      "title": "Primary care complete clinical system",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-138141",
          "name": "The Phoenix Partnership (TPP)"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "hasSubcontracting": true
    }
  ],
  "tender": {
    "id": "ACE-0792-2025-MSE",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "Previously during the transition between GPSoC Framework and The GP IT Futures Lot 1 Framework Agreement, Continuity Call Off Agreements (CCOA) were agreed nationally by NHSE and put into place in behalf of the Mid and South Clinical Commissioning Groups (CCGs). NHS Digital and the National Commercial and Procurement Hub worked together to create a fourth procurement vehicle under the GP IT Futures Lot 1 framework, which mimics the Further Competition - On Catalogue procurement methodology but expands on the concept to allow Call Off Agreements to be awarded for values of up to £1.5M, covering both Foundation and none Foundation solutions. The Bridging Agreement process was then executed, with a mini competition run by NHS Digital / the Hub on behalf of the then CCG. Bridging Agreements were timebound to a maximum of eighteen months. The mini competitions focused on the timescales for change and cost of change associated with switching products in the short term. Following the mini competition, NHS Digital / the Hub then provided the CCG with Order Summaries, which outline the ongoing contractual position for the solutions in use by the CCG. \nThe Authority (now the Mid and South Essex Integrated Care Board) is planning to re-compete the entire GP IT estate via an appropriate route to market, however, the GP IT Futures framework expired on 31 March 2023. The procurement for a Framework Agreement to replace this was due to be completed by 2024 by NHS Digital. The website states that Continuity contracts have been put in place to ensure that you continue to have access to your purchased solutions and services between 1 April 2023 and the go live date of the replacement, which is scheduled for early 2024. The page was last edited on 25th March 2024, however,  the replacement Framework has not been concluded to date by NHS Digital. \nThe Continuity Contracts in place for Mid and South Essex Integrated Care Board expire on 31st March 2025. As the Authority is unable to run a mini competition under the replacement framework (the Digital Pathways which has been delayed until after the new Procurement Act 2023 is running from 24th February 2025), it has taken a decision to award a contract to the incumbent Provider TPP without call for competition, as TPP is considered to be the most technically capable provider to deliver the primary care core clinical service requirement given the unacceptable financial risks, duplication of resource and continuity of provision risks associated with any change in contractor and therefore swap out of digital solution across c. 150 practices across mid and south Essex within the timescales remaining available to undertake this in. The Authority has been left with no option but to continue the provision via a direct award without call for competition. This award is made to ensure quality, safety and consistency in provision of care that meet the needs of the vulnerable patient population within Mid and South Essex.  \nTo date the aggregate contract spend with TPP for provision of SystmOne for the following contract periods is £8,352,478.00:\nInitial contract term: 1st October 2022 - 31st March 2024.\n1st extension: 1st April 2024 – 31st October 2024.\n2nd Extension: 1st November 2024 – 31st March 2025.\nProposed extension subject of this VEAT: 1st April 2025 – 30th June 2026",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "100"
            },
            {
              "type": "price",
              "description": "0"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Mid and South Essex"
        },
        "deliveryAddresses": [
          {
            "region": "UKH3"
          }
        ]
      }
    ],
    "title": "Primary Care Complete Clinical System",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "This is a voluntary ex ante transparency notice communicating NHS Mid and South Essex Integrated Care Board's (the Authority) intention to award a contract to The Phoenix Partnership (Leeds) Ltd for the provision of SystmOne, a complete clinical system which will support Primary Care in Mid and South Essex to deliver integrated patient care. \nThis contract commences 1st April 2025 until 30th June 2026, at a total aggregate contract value including extensions of £3,024,951.00.",
    "classification": {
      "id": "48180000",
      "scheme": "CPV",
      "description": "Medical software package"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Previously during the transition between GPSoC Framework and The GP IT Futures Lot 1 Framework Agreement, Continuity Call Off Agreements (CCOA) were agreed nationally by NHSE and put into place in behalf of the Mid and South Clinical Commissioning Groups (CCGs). NHS Digital and the National Commercial and Procurement Hub worked together to create a fourth procurement vehicle under the GP IT Futures Lot 1 framework, which mimics the Further Competition - On Catalogue procurement methodology but expands on the concept to allow Call Off Agreements to be awarded for values of up to £1.5M, covering both Foundation and none Foundation solutions. The Bridging Agreement process was then executed, with a mini competition run by NHS Digital / the Hub on behalf of the then CCG. Bridging Agreements were timebound to a maximum of eighteen months. The mini competitions focused on the timescales for change and cost of change associated with switching products in the short term. Following the mini competition, NHS Digital / the Hub then provided the CCG with Order Summaries, which outline the ongoing contractual position for the solutions in use by the CCG. \nThe Authority (now the Mid and South Essex Integrated Care Board) is planning to re-compete the entire GP IT estate via an appropriate route to market, however, the GP IT Futures framework expired on 31 March 2023. The procurement for a Framework Agreement to replace this was due to be completed by 2024 by NHS Digital. The website states that Continuity contracts have been put in place to ensure that you continue to have access to your purchased solutions and services between 1 April 2023 and the go live date of the replacement, which is scheduled for early 2024. The page was last edited on 25th March 2024, however,  the replacement Framework has not been concluded to date by NHS Digital. \nThe Continuity Contracts in place for Mid and South Essex Integrated Care Board expire on 31st March 2025. As the Authority is unable to run a mini competition under the replacement framework (the Digital Pathways which has been delayed until after the new Procurement Act 2023 is running from 24th February 2025), it has taken a decision to award a contract to the incumbent Provider TPP without call for competition, as TPP is considered to be the most technically capable provider to deliver the primary care core clinical service requirement given the unacceptable financial risks, duplication of resource and continuity of provision risks associated with any change in contractor and therefore swap out of digital solution across c. 150 practices across mid and south Essex within the timescales remaining available to undertake this in. The Authority has been left with no option but to continue the provision via a direct award without call for competition. This award is made to ensure quality, safety and consistency in provision of care that meet the needs of the vulnerable patient population within Mid and South Essex.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-138140",
      "name": "NHS Mid and South Essex Integrated Care Board",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH3",
        "locality": "Basildon",
        "postalCode": "SS14 3HG",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 10 Phoenix Court,  Christopher Martin Road"
      },
      "details": {
        "url": "https://www.midandsouthessex.ics.nhs.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "id": "Qh8",
        "legalName": "NHS Mid and South Essex Integrated Care Board"
      },
      "contactPoint": {
        "email": "amy.wilson@attain.co.uk"
      }
    },
    {
      "id": "GB-FTS-138141",
      "name": "The Phoenix Partnership (TPP)",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKE42",
        "locality": "Leeds",
        "postalCode": "LS18 5PX",
        "countryName": "United Kingdom",
        "streetAddress": "TPP House, 129 Low Lane, Horsforth"
      },
      "details": {
        "url": "https://tpp-uk.com",
        "scale": "sme"
      },
      "identifier": {
        "id": "LP003984",
        "legalName": "The Phoenix Partnership (TPP)"
      }
    },
    {
      "id": "GB-FTS-96746",
      "name": "High Court Justice of England and Wales",
      "roles": [
        "reviewBody",
        "mediationBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "The Strand"
      },
      "identifier": {
        "legalName": "High Court Justice of England and Wales"
      }
    },
    {
      "id": "GB-FTS-73493",
      "name": "NHS Mid and South Essex Integrated Care Board",
      "roles": [
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Basildon",
        "postalCode": "SS14 3HG",
        "countryName": "United Kingdom",
        "streetAddress": "Phoenix House, Christopher Martin Rd,"
      },
      "details": {
        "url": "https://www.midandsouthessex.ics.nhs.uk/contact"
      },
      "identifier": {
        "legalName": "NHS Mid and South Essex Integrated Care Board"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "005309-2025-1",
      "title": "Primary care complete clinical system",
      "value": {
        "amount": 3024951,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "005309-2025-1",
      "dateSigned": "2025-01-31T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}