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Published 2 Jun 2025, 09:06 BST

Official UK procurement notice

Framework Agreement for the Provision of External Support Services for the Delivery of the Belfast City & Region Place Partnership (BCRPP)

Official notice

Authority: Belfast City Council (Local council)

Framework agreementServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN06)
Framework ceiling (notional)£4,000,000framework ceiling, not attributable revenue
Submissions closed 7 Aug 2025awarded 27 Aug 2025
Awarded to CAVENDISH CONSULTING LIMITED +2 more
Framework period 2 yrsends 31 Aug 2027 · up to 31 Aug 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Belfast City Council, on behalf of the Belfast City & Region Place Partnership, wishes to establish a multi-supplier Framework Agreement to provide external support services, including:

  • Partnership relationship management
  • Strategic Programming
  • Stakeholder engagement and advocacy communications
  • International event management services
  • International marketing and communications
  • The authority expects to re-tender this requirement around 4 Jun 2029, 23:59 BST.

CPV: Business and management consultancy and related services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 4 suppliers · 5 bids received (1.3 per place) · 3 appointed
Framework period
2 yrs · up to 4 yrs from 1 Sept 2025
Published description of the framework

Prices will be as per the rates submitted for T2586.

Call-offs will either be awarded via Direct Award to the Contractor ranked in 1st place on the Framework, or via further/mini-competition. Further/mini-competitions will be sent to all Contractors appointed to the Framework.

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£4,000,000
Contract period: 1 Sept 2025 – 31 Aug 2027 (2 yrs) · up to 31 Aug 2029 with extensionsValue: £4,000,000 exc. VAT · £4,800,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: Optional services may be required throughout the duration of this Framework Agreement, namely use of the Framework by different Departments within the Council. Any optional service will be allocated by the Council based on: • A clear identification of additional needs and; • Subject to satisfactory budget approval and satisfactory performance of the Contractor(s). Further information can be found in Schedule 1 of the tender documents. · The Council reserves the right to extend/renew the Contract up to a further two periods of twelve months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
79400000 Business and management consultancy and related services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Modern Slavery Statement.

    GDPR Compliance.

    Insurances.

    See tender documents for further information.

  • Technical & professional ability

    Previous Experience of the Managing Agent.

    Previous Experience of the Team Members.

    Social Value Procurement Policy - Organisational Behaviours.

    See tender documents for further information.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (3)
  • Proposed Approach and Methodology: 40%
  • Response to the Brief: 40%
  • Cost: 20%
Published award criteria (3)
  • Proposed Approach and Methodology
  • Response to the Brief
  • Cost
Conditions of participation2
  • Economic & financial standing

    Modern Slavery Statement.

    GDPR Compliance.

    Insurances.

    See tender documents for further information.

  • Technical & professional ability

    Previous Experience of the Managing Agent.

    Previous Experience of the Team Members.

    Social Value Procurement Policy - Organisational Behaviours.

    See tender documents for further information.

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Framework Agreement for the Provision of External Support Services for…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 4 Jun 2029
First published
2 Jun 2025, 09:06 BST
Last source update
22 Sept 2025, 14:27 BST
Award evaluation window
Submission end – 25 Aug 2025
Authority reference
T2586
FTS notice number
2025/S 000-037722
Latest notice
Contract details notice (UK7)
Classification (CPV)
Business and management consultancy and related services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-052a3a Find a Tender

How it was run

Official notice
Appointment period ends
7 Aug 2025, 12:00 BST
Clarification deadline
31 Jul 2025, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.e-sourcingni.bravosolution.co.uk ↗

Timeline

2 Jun 2025 → 22 Sept 2025 · 11 dates
  1. Planning notice published
    2 Jun 2025, 09:06 BST
  2. Market engagement
    19 Jun 2025, 23:59 BST

    The purpose of this Notice is to notify the market of Belfast City Council’s intention to hold a pre-market engagement session with interested parties to inform them of a new Framework Agreement to provide external support services to assist with the delivery of the Belfast City & Region Place Partnership (which will be put out to tender In June/July of 2025).

    The pre-market engagement session will give a brief overview of the new Framework, including further details regarding the aforementioned areas of work and potential requirements. It will also give a brief overview of the procurement process including an indicative timeline.

    The session will be held on MS Teams and representatives from Belfast City Council's City Regeneration & Development and Commercial Procurement Services Departments will deliver a briefing presentation. The date of the pre-market engagement session is Thursday 19th June 2025 at 11am and will last approximately 30-45 minutes.

    If you are interested in attending the pre-market engagement session, please register your interest by sending an email FAO Rachel Crothers to [email protected] by 5pm Tuesday 17th June 2025 . Please note that a maximum of two attendees from each Organisation may be permitted to attend.

  3. Next notice expected
    27 Jun 2025, 23:59 BST
  4. Tender notice published
    7 Jul 2025, 12:08 BST
  5. Clarification questions by
    31 Jul 2025, 12:00 BST
  6. Admission / appointment period endsperiod end, not a bid countdown
    7 Aug 2025, 12:00 BST
  7. Award decision expected by
    25 Aug 2025, 23:59 BST
  8. Assessment summaries sent
    29 Aug 2025, 00:00 BST
  9. Contract starts
    1 Sept 2025, 00:00 BST
  10. Standstill ends
    9 Sept 2025, 23:59 BST
  11. Latest notice published389 days ago
    22 Sept 2025, 14:27 BST

Notice history

9 events · 4 releases on Find a Tender · since 2 Jun 2025
  1. Preliminary market engagement notice published
    2 Jun 2025, 09:06 BST
    UK2
  2. Tender notice published
    7 Jul 2025, 12:08 BST
    UK4
  3. Status changed to active
    7 Jul 2025, 12:08 BST
  4. Procurement method changed
    7 Jul 2025, 12:08 BST
  5. Deadline published: 7 Aug 2025, 12:00 BST
    7 Jul 2025, 12:08 BST
  6. Contract award notice published
    29 Aug 2025, 10:34 BST
    UK6
  7. Status changed to complete
    29 Aug 2025, 10:34 BST
  8. Contract signature expected
    10 Sept 2025, 23:59 BST
    scheduled
  9. Contract details notice published
    22 Sept 2025, 14:27 BST
    UK7
Routine re-releases (4)
  • 2025-06: 1 release · 2 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31 award · see the list ↓
Bids received 55 from SMEs
Contracts signed 1latest 10 Sept 2025
Awarded toValueDateStatus
CAVENDISH CONSULTING LIMITEDSME, Lanyon Communications (Consello)SME, OPEN STRATEGIC COMMUNICATIONS LIMITEDFramework Agreement for External Support Services to Deliver the Belfast City & Region Place Partnership15 Sept 2025 – 14 Sept 2027 · up to 14 Sept 2029Extensions: The Council reserves the right to extend/renew the Framework Agreement up to a further two periods of twelve months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: Optional services may be required throughout the duration of this Framework Agreement, namely use of the Framework by different Departments within the Council. Any optional service will be allocated by the Council based on: • A clear identification of additional needs and; • Subject to satisfactory budget approval and satisfactory performance of the Contractor(s).£4,000,00027 Aug 2025Awarded

Contracts

  • Contract 1 · CAVENDISH CONSULTING LIMITEDSME, Lanyon Communications (Consello)SME, OPEN STRATEGIC COMMUNICATIONS LIMITED

    Signed
    10 Sept 2025
    Value
    £4,000,000
    Period
    15 Sept 2025 – 14 Sept 2027 · up to 14 Sept 2029 with extensions
    Status
    active
    Extensions
    The Council reserves the right to extend/renew the Framework Agreement for up to a further two periods of twelve months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor(s).
    Options
    Optional services may be required throughout the duration of this Framework Agreement, namely use of the Framework by different Departments within Belfast City Council Council. Any optional service will be allocated by the Council based on: • A clear identification of additional needs and; • Subject to satisfactory budget approval and satisfactory performance of the Contractor(s).

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders50—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email

Framework contractors & participating bidders

3 commercial parties on the notice
  • Cavendish ConsultingFramework contractorGB-PPON: PYNQ-4671-CMRT 17-25 College Square East, Belfast, Northern Ireland, BT1 6DHContact email
  • Lanyon Communications (Consello)Framework contractorGB-PPON: PYRJ-5931-VQWD Franklin Street, Belfast, Northern Ireland, BT2 7GGContact email
  • Open Strategic CommunicationsFramework contractorGB-PPON: PZTY-2341-TMMX 11 - 13 Gloucester Street, Belfast, Northern Ireland, BT1 4LSContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure