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Published 2 Jul 2021, 15:45 BST

Official UK procurement notice

Pre-Commercial Procurement: Design, develop, and demonstrate wave energy converter systems (EuropeWave PCP).

Official notice

Authority: Lead Procurer: Wave Energy Scotland Limited

Framework agreementServicesOpen procedure
Framework ceiling (notional)€16,333,333framework ceiling, not attributable revenue
Submissions closed 1 Oct 2021

What is being bought

Published requirement description

This contract notice invites interested operators to submit tenders for the EuropeWave pre-commercial procurement (PCP).

The EuropeWave PCP aims to accelerate the design, development, and demonstration of cost-effective wave energy converter (WEC) systems to produce clean electricity, advance promising designs for wave energy converter systems to a point from which they are ready to proceed to a first of a kind commercial-scale design and testing programme and commercial exploitation through other national/regional programmes and/or private sector investment.

The main technical challenges to be addressed may be expressed in terms of:

  • Performance – obtain quantitative evidence of power capture and conversion capability and increase confidence in yield predictions from simulations.
  • Survivability – demonstrate effective survival strategies.
  • Availability – demonstrate levels of availability through reliable prototype operation.
  • Affordability – increase confidence in estimations of the technology costs (capital and operational) and the requirements to achieve a LCOE which is competitive in the target market.

The culmination of the EuropeWave PCP programme (Phase 3) will see prototypes, at substantial scale and with fully representative subsystems, deployed at the open-water facilities of the European Marine Energy Centre (EMEC) in Scotland and the Biscay Marine Energy Platform (BiMEP) in the Basque Country and operated for a minimum period to demonstrate device performance, reliability and cost. Physical model testing in earlier phases is expected to take place in Instituto de Hidráulica Ambiental de Cantabria (IHC) and FloWave Ocean Energy Research Facility (FloWave).

This joint procurement exercise is being undertaken by Wave Energy Scotland in its role of lead procurer acting in the name and on behalf of the procurers of the EuropeWave buyers group:

  • Wave Energy Scotland, An Lochran, 10 Inverness Campus, Inverness, IV2 5NA, Scotland, UK (Company number SC493764);
  • Ente Vasco de la Energía, Alameda de Urquijo 36, 1, Bilbao 48011, Basque Country, Spain (Company number Q5150001E), NUTS code: ES2, www.eve.eus ↗.

CPV: Design and execution of research and development · Engineering services · Research and experimental development services · Services related to the oil and gas industry

The lotProcurement structure

single lot · no lot value published
Lot #1This procurement takes the form of a pre-commercial procurement (PCP)Renewal

This procurement takes the form of a pre-commercial procurement (PCP). In a PCP, R&D service contracts are awarded to several R&D service providers in parallel to progressively develop solutions in a phased approach. This allows the procurers to compare several design solutions in a competitive environment.

The EuropeWave PCP combines the phased approach of the PCP model, a stage-gated industrial development process, and an international evaluation and guidance framework for ocean energy technology.

Each selected operator will be awarded a framework agreement that covers up to three R&D phases:

Phase 1: Concept development

Phase 2: Design/modelling

Phase 3: Open-sea deployment & testing programme

After each phase, intermediate evaluations will be carried out to progressively select the best of the competing solutions. The contractors with the best-value-for-money solutions will be offered a call-off contract for the next phase, under the framework agreement.

Phase 1 is expected to start in January 2022. Phase 3 is expected to start in September 2023 and conclude in May 2026.

The selected operators will retain ownership of the intellectual property rights (IPRs) that they generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions.

This procurement receives funding from the European Union’s Horizon 2020 Research and Innovation Programme, under grant agreement No 883751. The EU is not participating as a contracting authority in the procurement.

Delivery: 1A
Extensions: Unused budget in Phase 1 and/or Phase 2 may be carried over to the next phase. See TD01 Request for Tenders section 4.2 for further information. · The Lead Procurer reserves the right to extend the duration of the framework agreement or any call-off contracts from it (time extensions only).Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • “Pre-Commercial Procurement: Design, develop, and demonstrate wave…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
2 Jul 2021, 15:45 BST
Last source update
2 Jul 2021, 15:45 BST
Award evaluation window
1 Oct 2021 – …
FTS notice number
2021/S 000-015241
Classification (CPV)
Design and execution of research and developmentEngineering servicesResearch and experimental development servicesServices related to the oil and gas industry
Delivery area
1A
Official registry OCID
ocds-h6vhtk-02c2fc Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see the tender documents for the requirements.

Review and risk notes
Review procedure

The procurement is exempted from the EU public procurement directives (2004/18/EC (or 2014/24/EU), 2004/17/EC (or 2014/25/EU)), including the EU procurement remedies directives (89/665/EEC and 92/13/EEC) and the national laws that implement them.

Publication of this notice in the Official Journal is not to be understood as a waiver of this exemption by the contracting authority.

Publisher note: This procurement concerns a pre-commercial procurement (PCP). PCPs are exempted from the EU public procurement directives (2004/18/EC (or 2014/24/EU) and 2004/17/EC (or 2014/25/EU)), and the national laws that implement them, because the procurers do not retain all the benefits of the R&D (the IPR ownership stays with the contractors).Publication of this contract notice in the OJEU is not to be understood as a waiver of this exemption. Publication is made on a voluntary basis and the procurement will not follow the procedures under the EU public procurement directives, but rather the procedure described in the tender documentation. An open procedure was chosen in Section IV.1.1) ‘Procedure’ for formal reasons only.This is because it is not possible to publish a contract notice without selecting one of the listed procedures. PCPs also exempted from the WTO Government Procurement Agreement (GPA) because the WTO GPA does not cover R&D services (PCPs being limited to such services). PCPs do not constitute state aid under the EU state aid rules if they are implemented following an open, transparent, competitive procedure with risk and benefit sharing at market price. The value stated in Section II.1.5. refers to the total estimated value of the PCP framework agreement in euros (excluding VAT).Details of the budget for each phase and the budget for each individual call-off contract are provided in TD01 . Call-off contracts will be priced and paid in euros. Offers must be submitted in English.All communication (before, during and after the procurement) must be made in English. Participation in the open market consultation webinar that was held on 26 April 2021 as part of the preparation for this procurement is not a prerequisite for submitting a tender. A recording, the Q&A and the slides of the webinar are available on the EuropeWave project website (www.europewave.eu). Further general information about PCPs is available on the Europa website (see https://ec.europa.eu/digital-single-market/innovation-procurement). Framework agreements and a call-off contracts for Phase 1 are expected to be awarded to a minimum of five (5) contractors. Section IV.2.1: a PIN Corrigendum Notice was also published in the OJEU, reference number: 2021/S 063-160938. The Public Contract Scotland (PCS) portal will be the single point of truth for this procurement exercise. All queries must be raised via the PCS Q&A facility by the deadline for queries stated in the request for tender documentation. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=650423. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Pre-commercial procurement is exempted from the WTO Government Procurement Agreement (GPA), the EU public procurement directives and the national laws that implement them. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Pre-commercial procurement is exempted from the WTO Government Procurement Agreement (GPA), the EU public procurement directives and the national laws that implement them. However, for Phase 2 and 3, the Lead Procurer reserves the right to include community benefits clauses. (SC Ref:650423)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
1 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
1 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Jul 2021 → 1 Oct 2021 · 3 dates
  1. Notice published
    2 Jul 2021, 15:45 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    1 Oct 2021, 12:00 BST
  3. Bids opened
    1 Oct 2021, 12:00 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Lead Procurer: Wave Energy Scotland Limited

Contracting authorityBody governed by public lawTechnology research and development support An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NAContact email, phone Published organisation website ↗

Other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • WESReview body Inverness

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria