TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 29 Jan 2026, 20:40 GMT

Official UK procurement notice

PPM and RM 06 Airconditioning and Ventilation Systems for Lisburn and Castlereagh City Council

Official notice

Authority: Lisburn and Castlereagh City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: Northern Ireland (UKN0E)
Published estimate£462,114≈ £154k / year · £462,114 inc. VAT · 1 value update0.2% above published estimate
Submissions closed 3 Mar 2026awarded 6 May 2026
Awarded to H & J Martin Ltd
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Suppliers were invited to tender for the provision of Inspection, Cleaning and Maintenance

of Airconditioning and Ventilation systems across Lisburn and Castlereagh City Councils

portfolio of properties - this will include large leisure facilities and administrative centres.

  • The authority expects to re-tender this requirement around 1 Jan 2031, 23:59 GMT.

CPV: Inspection of ventilation system · Ventilation and air-conditioning installation work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£462,114
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £462,114 exc. VAT · £462,114 inc. VAT
Delivery: Northern Ireland
Extensions: Following initial period of 3 years, 2 further extension options of 12 months each are available.
45331200 Ventilation and air-conditioning installation work71315410 Inspection of ventilation system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jan 2031
First published
29 Jan 2026, 20:40 GMT
Last source update
18 Jun 2026, 14:23 BST
Award evaluation window
Submission end – 19 Mar 2026
Authority reference
T25/26-065
FTS notice number
2026/S 000-009456
Latest notice
Contract details notice (UK7)
Classification (CPV)
Inspection of ventilation systemVentilation and air-conditioning installation work
Delivery area
Northern Ireland (UKN0E)
Official registry OCID
ocds-h6vhtk-061284 Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
3 Mar 2026, 23:59 GMT
Clarification deadline
24 Feb 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

29 Jan 2026 → 18 Jun 2026 · 9 dates
  1. Planning notice published265 days ago
    29 Jan 2026, 20:40 GMT
  2. Tender notice published260 days ago
    3 Feb 2026, 13:32 GMT
  3. Clarification questions by239 days ago
    24 Feb 2026, 23:59 GMT
  4. Submission deadline232 days ago
    3 Mar 2026, 23:59 GMT
  5. Award decision expected by216 days ago
    19 Mar 2026, 23:59 GMT
  6. Contract starts204 days ago
    1 Apr 2026, 00:00 BST
  7. Assessment summaries sent169 days ago
    6 May 2026, 00:00 BST
  8. Standstill ends155 days ago
    19 May 2026, 23:59 BST
  9. Latest notice published125 days ago
    18 Jun 2026, 14:23 BST

Notice history

10 events · 4 releases on Find a Tender · since 29 Jan 2026
  1. Preliminary market engagement notice published
    29 Jan 2026, 20:40 GMT
    UK2
  2. Tender notice published
    3 Feb 2026, 13:32 GMT
    UK4
  3. Published value updated
    3 Feb 2026, 13:32 GMT
  4. Status changed to active
    3 Feb 2026, 13:32 GMT
  5. Procurement method changed
    3 Feb 2026, 13:32 GMT
  6. Deadline published: 3 Mar 2026, 23:59 GMT
    3 Feb 2026, 13:32 GMT
  7. Contract award notice published
    6 May 2026, 08:58 BST
    UK6
  8. Status changed to complete
    6 May 2026, 08:58 BST
  9. Contract signature expected
    20 May 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    18 Jun 2026, 14:23 BST
    UK7
Routine re-releases (4)
  • 2026-01: 1 release · 29 Jan 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £463,2001 award inc. VAT; no net value published
Bids received 33 from SMEs
Contracts signed 1latest 20 May 2026
Awarded toValueDateStatus
H & J Martin LtdPPM and RM 06 Airconditioning and Ventilation Systems for Lisburn and Castlereagh City Councilleaning and Maintenance of Airconditioning and Ventilation systems across Lisburn and Castlereagh City Councils portfolio of properties - this will include large leisure facilities and administrative centres.20 May 2026 – 19 May 2029 · up to 19 May 2031Extensions: Following initial period of 3 years, 2 further extension options of 12 months each are available.£463,200 inc. VAT6 May 2026Awarded

Contracts

  • PPM and RM 06 Airconditioning and Ventilation Systems for Lisburn and Castlereagh City Council · H & J Martin Ltd

    Signed
    20 May 2026
    Value
    £463,200 inc. VAT
    Period
    1 Jun 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    3+1+1

    No agreed KPIs: Not more that £5 million

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 5 at stage one30—

Contracting authority & participating public bodies

Lisburn & Castlereagh City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PHHT-5875-NTNM Lagan Valley Island, Lisburn, Northern Ireland, BT27 4RLContact email

Bidders & participating suppliers

1 commercial party on the notice
  • H.& J. MARTIN LIMITEDAwarded supplierGB-COH: R0000273GB-PPON: PJRR-8967-JDNX Rosemount House, Belfast, Northern Ireland, BT3 9HAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure