Official UK procurement notice
PP-10190 Brunel Academies Trust Hard FM
Authority: BRUNEL ACADEMIES TRUST (Education)·On behalf of: Place Group Ltd
What is being bought
Published requirement descriptionBrunel Academies Trust in Swindon is seeking to appoint a single strategic Hard FM Partner to deliver a consistent, compliant, and proactive approach to Hard Facilities Management across the portfolio of 15 Schools.
This procurement forms part of a wider transformation programme to:
- Standardise FM delivery
- Improve compliance assurance
- Strengthen lifecycle planning and forecasting
- Reduce operational burden on provision leaders
- Achieve predictable, value-for-money outcomes
There is no LGPS
Further information on the Client’s requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
- How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2. 3) Stage 3 - Supplier Presentations. In addition to answering written clarification on tender submissions during assessment, the top three ranked Suppliers following evaluation of the above criteria, will be required to meet with Client representatives to discuss aspects of their proposal which may include Quality or Commercial queries and clarifications. Supplier presentations are not scored and will be used solely to clarify Suppliers’ tender responses to the award criteria and moderate final scores against the award criteria set out above.
CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Assessment: 60%
- Price Assessment: 40%
Published award criteria (2)
- Quality Assessment
- Price Assessment
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 May 2026, 15:55 BST
- Last source update
- 8 May 2026, 15:55 BST
- Award evaluation window
- Submission end – 28 Sept 2026
- Authority reference
PP-10190- FTS notice number
2026/S 000-042674- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06950aFind a Tender- Contract terms summary
As per the contract terms and conditions included as part of the tender documentation
- How it runs
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
- Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
- Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2.
- Stage 3 - Supplier Presentations. In addition to answering written clarification on tender submissions during assessment, the top three ranked Suppliers following evaluation of the above criteria, will be required to meet with Client representatives to discuss aspects of their proposal which may include Quality or Commercial queries and clarifications.
Supplier presentations are not scored and will be used solely to clarify Suppliers’ tender responses to the award criteria and moderate final scores against the award criteria set out above.
- Risks
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies
How it was run
Official notice- Requests to participate (first stage)
- 8 Jun 2026, 12:00 BST
- Submission deadline
- 8 Jun 2026, 12:00 BST
- Clarification deadline
- 27 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10190: in-tendhost.co.uk/placegroup ↗
Timeline
8 May 2026 → 16 Nov 2026 · 5 dates- Tender notice published172 days ago8 May 2026, 15:55 BST
- Clarification questions by153 days ago27 May 2026, 17:00 BST
- Submission deadline141 days ago8 Jun 2026, 12:00 BST
- Award decision expected by29 days ago28 Sept 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 18 days16 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published8 May 2026, 15:55 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10190. Please register on the portal and express interest in the project to access the tender documentation
Notices published for this procedure
- Tender notice Tender notice on Find a Tender