Find a TenderAwardedContract details notice

Published 15 Sept 2025, 16:04 BST

Official UK procurement notice

PP-10164a Meridian Trust Mechanical Services

Official notice

Authority: MERIDIAN TRUST (Public body)·On behalf of: Place Group Ltd

3 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: East of England (UKH)

Published estimate£6,000,000total for 3 lots · £7,200,000 inc. VAT

Submissions closed 13 Oct 2025awarded 9 Mar 2026

Awarded to CPS Building Services Ltd

Contract term 3 yrsends 30 Apr 2029 · up to 1 May 2031 with extensions · starts 1 May 2026

What is being bought3 lots · detail below

Published requirement description

Meridian Trust is a successful multi-academy trust of 30 schools founded on its commitment to people and communities.

This tender is for Mechanical Services for all 30 schools in the East of England detailed at Attachment 1C (Annex C), split into three Lots – North, East, and West.

Further information on the Client’s requirements can be found at Attachment 1 Specification and its annexes.

The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

The estimated contract value for this contract (PPM and estimated reactive costs) over the full potential 5 year period is £6,000,000 broken down into 3 Lots.

How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations

Lots and requirements (3)Procurement structure

3 lots · all with a published value

Lot #1NorthAwardedRenewal 3 yrsSMEPublished value£0

The source published no individual description for this lot.

Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 1 May 2031 with extensions

Eligibility: SME eligible

Extensions: Option to extend for two further one-year periods at the discretion of the Client.Second stage: 5–8 candidates invited to tender

50710000 Repair and maintenance services of electrical and mechanical building installations 50712000 Repair and maintenance services of mechanical building installations

Lot #2EastAwardedRenewal 3 yrsSMEPublished value£0

The source published no individual description for this lot.

Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 1 May 2031 with extensions

Eligibility: SME eligible

Extensions: Option to extend for two further one-year periods at the discretion of the Client.Second stage: 5–8 candidates invited to tender

50710000 Repair and maintenance services of electrical and mechanical building installations 50712000 Repair and maintenance services of mechanical building installations

Lot #3WestAwardedRenewal 3 yrsSMEPublished value£0

The source published no individual description for this lot.

Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 1 May 2031 with extensions

Eligibility: SME eligible

Extensions: Option to extend for two further one-year periods at the discretion of the Client.Second stage: 5–8 candidates invited to tender

50710000 Repair and maintenance services of electrical and mechanical building installations 50712000 Repair and maintenance services of mechanical building installations

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Sept 2025, 16:04 BST
Last source update: 16 Apr 2026, 12:55 BST
Award evaluation window: Submission end – 2 Mar 2026
Authority reference: PP-10164a
FTS notice number: 2025/S 000-056667
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of mechanical building installations
Delivery area: East of England (UKH)
Official registry OCID: ocds-h6vhtk-059a8b Find a Tender

How it runs

This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:

Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Requests to participate (first stage): 13 Oct 2025, 12:00 BST
Submission deadline: 13 Oct 2025, 12:00 BST
Clarification deadline: 2 Oct 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/placegroup/aspx/Home ↗

Timeline

15 Sept 2025 → 1 May 2026 · 8 dates

Tender notice published
15 Sept 2025, 16:04 BST
Clarification questions by385 days ago
2 Oct 2025, 12:00 BST
Submission deadline374 days ago
13 Oct 2025, 12:00 BST
Award decision expected by233 days ago
2 Mar 2026, 23:59 GMT
Assessment summaries sent226 days ago
10 Mar 2026
Standstill ends215 days ago
20 Mar 2026, 23:59 GMT
Latest notice published189 days ago
16 Apr 2026, 12:55 BST
Contract starts175 days ago
1 May 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Sept 2025

Tender notice published
15 Sept 2025, 16:04 BST
UK4
Contract award notice published
10 Mar 2026, 14:42 GMT
UK6
Status changed to complete
10 Mar 2026, 14:42 GMT
Contract details notice published
16 Apr 2026, 12:55 BST
UK7
Contract signature expected
24 Apr 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,042,3231 award exc. VAT

Bids received 1812 from SMEs

Contracts signed 1latest 15 Apr 2026

Awarded to	Value	Date	Status
Across several lots1 award
CPS Building Services LtdSME1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client’ as description	£1,042,323	9 Mar 2026	Awarded

Contracts

PP-10164a Meridian Trust Mechanical Services · CPS Building Services LtdSME
Signed
15 Apr 2026
Value
£1,042,323
Period
1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031 with extensions
Status
active
Extensions
Option to extend for two further one-year periods at the discretion of the Client’ as description

Bid statistics published by the authority

Lot	Bids	SME	Valid bid range
1 · North	6final-stage tenders	4	—
2 · East	6final-stage tenders	4	—
3 · West	6final-stage tenders	4	—

Contracting authority & participating public bodies

2 public bodies on the notice

MERIDIAN TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 07552498 Sawtry Village Academy Fen Lane, Huntingdon, East of England, PE28 5TQContact email

Other public bodies

Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of clientGB-COH: 04395705 Penzance, South WestContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

CPS BUILDING SERVICES LIMITEDAwarded supplierGB-COH: 04360959 Unit 15a, Norman Way Industrial Estate Norman Way, Cambridge, East of England, CB24 5QEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender16 Apr 2026, 12:55 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Mar 2026, 14:42 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 Sept 2025, 16:04 BST