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Published 18 Sept 2025, 16:59 BST

Official UK procurement notice

PP-10164 Meridian Trust Mechanical Services

Official notice

Authority: MERIDIAN TRUST (Public body)·On behalf of: Place Group Ltd

3 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: Delivery location not published
Published estimate£6,000,000envelope for 3 lots · £7,200,000 inc. VAT · 1 value update
Submissions closed 26 Aug 2025
Lots 3see the lot list below
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Apr 2026

What is being bought3 lots · detail below

Published requirement description

Meridian Trust is a multi-academy trust of 30 schools located in the East of England.

This tender is for Mechanical Services for all 30 schools detailed at Attachment 1C (Annex C), split into three Lots – North, East, and West.

Further information on the Client’s requirements can be found at Attachment 1 Specification and its annexes.

The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

  • How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. more…Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

CPV: Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations

Lots and requirements (3)Procurement structure

3 lots · all with a published value
Lot #1Lot 1 - NorthCancelledRenewal 3 yrsSMEPublished value£0
Stamford Welland Academy, Green Lane, Stamford, Lincolnshire, PE9 1HE Weldon Village Academy, Oundle Road, Corby, Northamptonshire, NN17 3GE The Bluecoat School, Green Lane, Stamford, Lincolnshire, PE9 1HE Nene Park Academy, Oundle Road Orton Longville, Peterborough, Cambridgeshire, PE2 7EA Nene Gate School, Park Lane, Peterborough, Cambridgeshire, PE1 5GZ West Town Primary Academy, Midland Road, Peterborough, Cambridgeshire, PE3 6DD Greater Peterborough UTC, Park Crescent Campus, Park Crescent, Peterborough, Cambridgeshire, PE1 4DZ Sawtry Village Academy, Fen Lane, Sawtry, Huntingdon, Cambrid…
Contract period: 1 Apr 2026 — 1 Apr 2029 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligible
Value
£0 exc. VAT · £0 inc. VAT
Extensions
Option to extend for two further one-year periods at the discretion of the Client.
Second stage
5–8 candidates invited to tender
50710000 Repair and maintenance services of electrical and mechanical building installations50712000 Repair and maintenance services of mechanical building installations
Award criteria (2)
  • Simple description — Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
  • Simple description — Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Lot #2Lot 2 - EastCancelledRenewal 3 yrsSMEPublished value£0
Sommersham Primay School, Parkhall Road, Sommersham, Cambridgeshire, PE28 3EU Downham Feoffees Primary Academy, Main Street, Little Downham, Ely, Cambridgeshire, CB6 2ST Lantern Community Primary School, Nene Road, Ely, Cambridgeshire, CB6 2WL Ely College, Downham Road, Ely, Canbridgeshire, CB6 2SH The Harbour School, Station Road, Wilburton, Ely, Cambridgeshire, CB6 3RR Swavesey Village College, Gibraltor Lane, Swavesey, Cambridge, Cambridgeshire, CB24 4RS The Martin Bacon Academy, Stirling Road, Northstowe, Cambridgeshire, CB24 1DH Northstowe Learning Community, Stirling Road, Northstowe, Ca…
Contract period: 1 Apr 2026 — 1 Apr 2029 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligible
Value
£0 exc. VAT · £0 inc. VAT
Extensions
Option to extend for two further one-year periods at the discretion of the Client.
Second stage
5–8 candidates invited to tender
50710000 Repair and maintenance services of electrical and mechanical building installations50712000 Repair and maintenance services of mechanical building installations
Award criteria (2)
  • Simple description — Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
  • Simple description — Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Lot #3Lot 3 - WestCancelledRenewal 3 yrsSMEPublished value£0
Stratton School, Eagle Farm Road, Biggleswade, Bedfordshire, SG19 8JB Great Ouse Primary Academy, Seaforth Gardens, Bedford, Bedfordshire, MK40 4TJ Lincroft Academy, Station Road, Oakley, Bedford, Bedfordshire, MK43 7RE Oakley Primary Academy, Station Road, Oakley, Bedford, Bedfordshire, MK43 7RE Sharnbrook Academy, Odell Road, Sharnbrook, Bedford, Bedfordshire, MK44 1JL Harrold Primary Academy, The Green, Harrold, Bedford, Bedfordshire, MK43 7DB The Ferrers School, Queensway, Higham Ferrers, Rushden, Northamptonshire, NN10 8LF
Contract period: 1 Apr 2026 — 1 Apr 2029 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligible
Value
£0 exc. VAT · £0 inc. VAT
Extensions
Option to extend for two further one-year periods at the discretion of the Client.
Second stage
5–8 candidates invited to tender
50710000 Repair and maintenance services of electrical and mechanical building installations50712000 Repair and maintenance services of mechanical building installations
Award criteria (2)
  • Simple description — Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
  • Simple description — Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Sept 2025, 16:59 BST
Last source update
18 Sept 2025, 16:59 BST
Award evaluation window
Submission end — 19 Jan 2026, 23:59 GMT
Authority reference
PP-10164
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Repair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of mechanical building installations
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-056691 Find a Tender
How it runs
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the more…Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Expression of interest (EOI)
26 Aug 2025, 12:00 BST
Submission deadline
26 Aug 2025, 12:00 BST
Clarification deadline
15 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
in-tendhost.co.uk/placegroup/aspx/Home ↗

Timeline

7 published dates · Europe/London
  1. Tender notice published
    25 Jul 2025, 16:12 BST
  2. Clarification questions by
    15 Aug 2025, 17:00 BST
  3. Expressions of interest by393 days ago
    26 Aug 2025, 12:00 BST
  4. Submission deadline393 days ago
    26 Aug 2025, 12:00 BST
  5. Latest notice published369 days ago
    18 Sept 2025, 16:59 BST
  6. Award decision expected by246 days ago
    19 Jan 2026, 23:59 GMT
  7. Contract starts175 days ago
    1 Apr 2026, 01:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
LotAwarded toValueDateStatus
1 · Lot 1 - North; 2 · Lot 2 - East; 3 · Lot 3 - Westsupplier not published—8 Sept 2025CancelledCancellation due to unforeseen matter

Notice history

6 events · 2 releases on Find a Tender · since 25 Jul 2025
  1. Procurement termination notice published
    18 Sept 2025, 16:59 BSTUK12
  2. Published value updated
    18 Sept 2025, 16:59 BSTwas £6,000,000
  3. Status changed to cancelled
    18 Sept 2025, 16:59 BST
  4. Procurement method changed
    18 Sept 2025, 16:59 BST
  5. Buyer details updated
    18 Sept 2025, 16:59 BST
  6. Tender notice published
    25 Jul 2025, 16:12 BSTUK4

Contracting authority & participating public bodies

2 public bodies on the notice

MERIDIAN TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 07552498 Sawtry Village Academy Fen Lane, Huntingdon, East of England, PE28 5TQ [email protected]

Other public bodies

  • Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of clientGB-COH: 04395705 Penzance, London +448452577050

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender