Platinum Jubilee Village Halls Improvement Fund Management

CPV: Other community, social and personal services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

21 Dec 2022, 12:39 GMT

Last source update

21 Dec 2022, 12:39 GMT

FTS notice number

2022/S 000-036196

Classification (CPV)

Other community, social and personal services

Delivery area

UK

Official registry OCID

ocds-h6vhtk-03934e Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

There is a very limited market for this service as the award recipient needs to have a detailed technical understanding of Village Hall buildings management as well as the dynamics of how financing for Village Halls can be managed. They need an understanding of what is eligible/ineligible spend in terms of CDEL funding and need to be able to offer advice as well as administer a competitive grant scheme. Previous experience of running a nationwide (England) grant funding scheme is required. Early Market Engagement activity was conducted in the form of a request for Expressions of Interest (EOI) followed by a formal Request For Information (RFI) process. 6 organisations completed an EOI and 2 organisations then went on to complete the RFI document. Applicants needed to evidence extensive knowledge of, and experience in, dealing with village halls and grant funding, including an in depth knowledge of current grant funding available to halls. The recipient evidenced:-

• a detailed understanding of Village Hall Buildings Management which allows them to effectively carry out initial sift and re-direct ineligible applications to other funding sources.
• Significant experience of Village Hall planning requirements, the regulatory environment, maintenance challenges (eg asbestos) eligible/ineligible costs for funding, the financing options for improvement works available to Village Halls.
• National reach via regional hubs across England offering local knowledge and allowing prompt access to halls requiring site visits.
• The recipient runs a Village Hall Advisory Service which is not affiliated with Defra. All data they hold is theirs and they will not share this information with other suppliers. In the event of a Village Halls focused competition, it would be difficult to prepare a specification that did not provide an advantage to them, thereby restricting competition.

The second supplier who completed an RFI failed to provide any examples of when they or their partners have worked on village hall projects. There were multiple references to partnership working but no details of specific partners or intelligence that evidences village hall knowledge or experience. It is clear from the RFI response that the 2nd supplier, whilst credible in their specialist field, do not have the requisite experience and competence in Village Hall maintenance and funding.

• ACREAwarded supplier The Quadrangle, Woodstock, Oxfordshire, OX20 1LH., Woodstock, UK, OX201LHContact email, phoneShow contact details

No document links were published on the notice.