Find a TenderAwardedContract details notice

Published 4 Feb 2026, 18:06 GMT

Official UK procurement notice

Planning System · UK public procurement notice

Official notice

Authority: Cheshire west and Chester Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Software Packages & ERP (48) Delivery: North West (UKD63)

Published estimate£600,000≈ £120k / year · £720,000 inc. VAT47.8% below published estimate

Submissions closed 9 Mar 2026awarded 3 Jul 2026

Awarded to Arcus Global Limited

Contract term 5 yrsends 30 Jun 2031 · up to 30 Jun 2035 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Planning System that incorporates modules for all areas of Planning, Land Charges, Local Land and Property Gazetteer (LLPG), and Street Naming and Numbering.

The authority expects to re-tender this requirement around 1 Jul 2034, 23:59 BST.
No preliminary market engagement: Preliminary market engagement was carried out under previous Regulations and the appropriate notice was published on Contracts Finder at the time.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrsSMEVCSEPublished value£600,000

Contract period: 1 Jul 2026 – 30 Jun 2031 (5 yrs) · up to 30 Jun 2035 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT

Delivery: North WestEligibility: SME eligibleVCSE eligible

Extensions: Two 24-month optional extensions.

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 25%Social value: 10%

Published award criteria (3)

Quality
Price
Social Value

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Jul 2034
First published: 4 Feb 2026, 18:06 GMT
Last source update: 26 Oct 2026, 12:22 GMT
Award evaluation window: Submission end – 18 May 2026
Authority reference: DN805644
FTS notice number: 2026/S 000-010209
Latest notice: Contract details notice (UK7)
Classification (CPV): Software package and information systems
Delivery area: North West (UKD63)
Official registry OCID: ocds-h6vhtk-064778 Find a Tender

How it was run

Official notice

Submission deadline: 9 Mar 2026, 10:00 GMT
Clarification deadline: 2 Mar 2026, 10:00 GMT
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All submissions must be submitted via The Chest www.the-chest.org.uk ↗.

Timeline

4 Feb 2026 → 26 Oct 2026 · 8 dates

Tender notice published264 days ago
4 Feb 2026, 18:06 GMT
Clarification questions by238 days ago
2 Mar 2026, 10:00 GMT
Submission deadline231 days ago
9 Mar 2026, 10:00 GMT
Award decision expected by161 days ago
18 May 2026, 23:59 BST
Contract starts118 days ago
1 Jul 2026, 00:00 BST
Assessment summaries sent116 days ago
3 Jul 2026, 00:00 BST
Standstill ends103 days ago
15 Jul 2026, 23:59 BST
Latest notice published17h ago
26 Oct 2026, 12:22 GMT

Notice history

5 events · 3 releases on Find a Tender · since 4 Feb 2026

Tender notice published
4 Feb 2026, 18:06 GMT
UK4
Contract award notice published
3 Jul 2026, 17:23 BST
UK6
Status changed to complete
3 Jul 2026, 17:23 BST
Contract signature expected
1 Aug 2026, 23:59 BST
scheduled
Contract details notice published
26 Oct 2026, 12:22 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £376,0751 award inc. VAT; no net value published

Bids received 53 from SMEs

Contracts signed 1latest 28 Aug 2026

Awarded to	Value	Date	Status
Arcus Global Limited1 Sept 2026 – 30 Jun 2031 · up to 30 Jun 2035Extensions: Two 24-month optional extensions.	£376,075 inc. VAT	3 Jul 2026	Awarded

Contracts

Planning System · Arcus Global Limited
Signed
28 Aug 2026
Value
£313,396
Period
1 Sept 2026 – 30 Jun 2031 · up to 30 Jun 2035 with extensions
Status
active
Extensions
Two optional 24-month extensions available.
No agreed KPIs: Contract value isn't above £5 million including VAT.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	3	0	—

Contracting authority & participating public bodies

Cheshire West and Chester Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJB-2814-BHZP The Portal, Wellington Road, Ellesmere Port, North West, CH65 0BAContact email

Bidders & participating suppliers

1 commercial party on the notice

ARCUS GLOBAL LIMITEDAwarded supplierGB-COH: 06946606GB-PPON: PRWV-8165-MVWQ Future Business Centre, Cambridge, East of England, CB4 2HYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender26 Oct 2026, 12:22 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender3 Jul 2026, 17:23 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Feb 2026, 18:06 GMT