Official UK procurement notice
Planned tendering exercise for Castle Cary station Ticket Offices modernisation
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionBackground:
Castle Cary railway station is a key transport hub in Somerset, connecting the town and surrounding rural areas to London, Exeter, and Plymouth via the Great Western Main Line. The project is in GWR's programme for design and delivery within this fiscal year 2025.
Despite its small size, the station provides essential amenities including a ticket office, waiting shelters, cycle storage, and parking to both the east and west.
The existing station building has historical heritage value and is in need of refurbishment to support future passenger growth, improve staff facilities and align with GWR's customer experience standards.
The project has recently completed PACE 1 (ES1-ES3) and is currently progressing through PACE 2 (ES4).
This Procurement sets out the requirement to appoint a contractor to deliver works from PACE 2 (ES5) through to the end of PACE 4 (ES8) under a JCT Intermediate Works Contract with contractor design responsibility.
The scope of works includes a heritage sensitive internal refurbishment of the ticket office building that needs to:-
- Enhance ergonomics,
- Improve staff working conditions,
- Elevate customer experience, and
- Optimise station operations.
Contract Type:
PACE ES5 to ES8 Construction works: JCT Intermediate Works Contract with Design & Build
CPV: Building completion work · Building installation work · Construction consultancy services · Construction management services · Construction supervision services · Repair and maintenance services of building installations · Site preparation work · Works for complete or part construction and civil engineering work
The lotProcurement structure
single lot · value publishedLot #1Published value£625,000
- Economic & financial standing
It is a pre-requisite of contract award that the successful applicant must register in full with Achilles link-up.
GWR has partnered with Achilles, one of the world's largest service providers of global supply chain risk management solutions, to introduce a new global supplier registration and assurance solution.
Achilles collects and manages the data that will serve as our main source of up-to-date and verified supplier information to support Supply Chain and Procurement decisions.
For more information please contact Achilles at [email protected]
- Technical & professional ability
Potential Contractor will have to provide details of up to three contracts ("case studies") that demonstrate your technical ability and experience in providing the goods and services that are required by GWR in this tender - working on National Rail property and experience with managing work within an active train station.
Please note: the relevant project examples (e.g. similar work programmes within the rail sector, working within live operational Station environment(s) etc) that you have undertaken in the last 5 years should demonstrates your capability to fulfil this requirement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality/ Technical: 55%
- Contract acceptance with no/ minimal amendments: 5%
- Price: 40%
Published award criteria (3)
- Quality/ Technical: Submit tenders that include showing their experience working on similar projects. Evaluation will include technical competence and experience.
- Contract acceptance with no/ minimal amendments: JCT IDB Contract acceptance with no/ minimal amendments
- Price: Pricing methodology to be further set up for commercial response document
- Economic & financial standing
It is a pre-requisite of contract award that the successful applicant must register in full with Achilles link-up.
GWR has partnered with Achilles, one of the world's largest service providers of global supply chain risk management solutions, to introduce a new global supplier registration and assurance solution.
Achilles collects and manages the data that will serve as our main source of up-to-date and verified supplier information to support Supply Chain and Procurement decisions.
For more information please contact Achilles at [email protected]
- Technical & professional ability
Potential Contractor will have to provide details of up to three contracts ("case studies") that demonstrate your technical ability and experience in providing the goods and services that are required by GWR in this tender - working on National Rail property and experience with managing work within an active train station.
Please note: the relevant project examples (e.g. similar work programmes within the rail sector, working within live operational Station environment(s) etc) that you have undertaken in the last 5 years should demonstrates your capability to fulfil this requirement.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Jul 2025, 16:43 BST
- Last source update
- 21 Jul 2025, 16:43 BST
- Award evaluation window
- Submission end – 30 Oct 2025
- Authority reference
FG002884- FTS notice number
2025/S 000-041778- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05634aFind a Tender- Contract terms summary
JCT terms - monthly valuations paid within 30days of invoice submission
How it was run
Official notice- Submission deadline
- 29 Sept 2025, 17:00 BST
- Clarification deadline
- 22 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This is an early engagement and response will be received via eSourcing link shared. Suppliers are encouraged to register on the tendering portal.
Timeline
21 Jul 2025 → 3 Nov 2025 · 5 dates- Tender notice published21 Jul 2025, 16:43 BST
- Clarification questions by22 Aug 2025, 17:00 BST
- Submission deadline393 days ago29 Sept 2025, 17:00 BST
- Award decision expected by362 days ago30 Oct 2025, 23:59 GMT
- Contract starts359 days ago3 Nov 2025
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Jul 2025, 16:43 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This is and Early Expressions of Interest - full tender documents are still being prepared. All suppliers that have expressed an interest will invited to the tender where all information will be published.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender