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AwardedFind a Tender · award

Servicing and Maintenance of Automatic Doors

Buyer: Lothian Health Board →

BuyerLothian Health Board
StatusAwarded
Deadline29 Jan 2026
Value£1,250,000
Published28 Apr 2026

What is being bought

1.1.1 The procurement, pursuant to which this Invitation to Tender (“ITT”) is issued, seeks a suitably qualified and certified contractor to undertake inspections, routine servicing and maintenance of automatic doors; repair and / or replacement of parts, and the optional new installs up to 50k GBP

Delivery location

UKM75 · UKM73 · UKM78 · UKM73 · UKM75 · UKM78

Categories

Doors 44221200Installation of doors and windows and related components 45421100Repair and maintenance services 50000000Repair and maintenance services 50000000

Lot details

Planned Preventive Maintenance (PPM)

NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake all inspections, routine servicing and maintenance; repair and / or replacement of parts identified during maintenance visits; call outs to reset or to repair as necessary all to ensure the satisfactory operation of the automatic doors (the “Services”) for all types including sliding, bi-folding, revolving, both closed and open protocol within all locations throughout NHS Lothian.

Statuscancelled

Award criteria
Technical — 60
price — 40

Manufacture, Supply & Install of Automatic Doors

2.2.6 All replacement equipment supplied by the Contractor must be compatible with the existing system and associated control equipment, comply with the relevant British Standards and carry the appropriate identification mark (Kite marked and CE/UKCA marked. The Contractor must enquire with the Board about the potential use of relevant equipment from existing units before acquiring new equipment.

Statuscancelled

Award criteria
Technical — 60
price — 40

What is included

ItemCategoryQuantity
1Doors, Repair and maintenance servicesNot published
2Installation of doors and windows and related componentsNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 44. The category anchor is Doors (44221200); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 444,2496 median · 38.9 average (1,667 of 4,249 with a bid count)5.9 average (1,812 of 4,249 with named award suppliers)Not published
Same buyer14 median · 4 average (1 of 1 with a bid count)1 average (1 of 1 with named award suppliers)Not published
Delivery region: UKM75334 median · 15.3 average (19 of 33 with a bid count)5.1 average (22 of 33 with named award suppliers)Not published
Similar published value (0.5×–2×)2573 median · 3 average (2 of 257 with a bid count)1 average (2 of 257 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Manufacture, Supply & Install of Automatic Doors

Statusactive
SupplierRecord UK

Contracts

Manufacture, Supply & Install of Automatic Doors

Statusactive
Value£500,000

Planned Preventive Maintenance (PPM)

Statusactive
Value£585,250

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05f41f
Latest release ID038364-2026
Latest release timestampTue Apr 28 2026 09:20:34 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source2
Tender items in source2
Tender documents in source0
Awards in latest release2
Contracts in latest release2
Parties in latest release4

Notice history

DateEventReference
28 Apr 2026award, contract038364-2026
11 Dec 2025tender082112-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public\nContracts (Scotland) Regulations 2015.\nObjective criteria for ensuring the selection of suitably qualified candidates:\nThis procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T\nmessaging system. For further instructions, please refer to the SPD Guidance document attached to this project in PCS-T.\nWe will apply a single stage process:\nPre-Qualification via the SPD. The SPD asks bidders general questions; when completing, bidders must have regard for the statements in\nthis Notice that detail specific requirements. Bidders must:\na) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can\nbe found in Sections III.1.1, III.1.2, and III.1.3 of this Notice.\nTUPE won't apply\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29766. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:769193)\n(SC Ref:830412)",
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}
Complete JSON history (2 releases)
28 Apr 2026 · 038364-2026 · award, contract
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      },
      "status": "active",
      "awardID": "038364-2026-2",
      "dateSigned": "2026-04-27T00:00:00+01:00"
    }
  ],
  "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public\nContracts (Scotland) Regulations 2015.\nObjective criteria for ensuring the selection of suitably qualified candidates:\nThis procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T\nmessaging system. For further instructions, please refer to the SPD Guidance document attached to this project in PCS-T.\nWe will apply a single stage process:\nPre-Qualification via the SPD. The SPD asks bidders general questions; when completing, bidders must have regard for the statements in\nthis Notice that detail specific requirements. Bidders must:\na) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can\nbe found in Sections III.1.1, III.1.2, and III.1.3 of this Notice.\nTUPE won't apply\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29766. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:769193)\n(SC Ref:830412)",
  "initiationType": "tender"
}
11 Dec 2025 · 082112-2025 · tender
{
  "id": "082112-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-12-11T15:21:25Z",
  "ocid": "ocds-h6vhtk-05f41f",
  "buyer": {
    "id": "GB-FTS-148699",
    "name": "Lothian Health Board"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000805099"
    }
  ],
  "tender": {
    "id": "Ref: LR3-128-2025",
    "lots": [
      {
        "id": "1",
        "title": "Planned Preventive Maintenance (PPM)",
        "status": "active",
        "renewal": {
          "description": "Options to extend the Contract by 2 x 12 months"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake all inspections, routine servicing and maintenance; repair and / or replacement of parts identified during maintenance visits; call outs to reset or to repair as necessary all to ensure the satisfactory operation of the automatic doors (the “Services”) for all types including sliding, bi-folding, revolving, both closed and open protocol within all locations throughout NHS Lothian.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Manufacture, Supply & Install of Automatic Doors",
        "status": "active",
        "renewal": {
          "description": "Options to extend the Contract by 2 x 12 months"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "2.2.6\tAll replacement equipment supplied by the Contractor must be compatible with the existing system and associated control equipment, comply with the relevant British Standards and carry the appropriate identification mark (Kite marked and CE/UKCA marked. The Contractor must enquire with the Board about the potential use of relevant equipment from existing units before acquiring new equipment.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed",
          "electronicCataloguePolicy": "required"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM75"
          },
          {
            "region": "UKM73"
          },
          {
            "region": "UKM78"
          }
        ],
        "additionalClassifications": [
          {
            "id": "44221200",
            "scheme": "CPV",
            "description": "Doors"
          },
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKM73"
          },
          {
            "region": "UKM75"
          },
          {
            "region": "UKM78"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45421100",
            "scheme": "CPV",
            "description": "Installation of doors and windows and related components"
          }
        ]
      }
    ],
    "title": "Servicing and Maintenance of Automatic Doors",
    "value": {
      "amount": 1250000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-01-29T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "The contract duration is 3 years with the option to extend for 2 x 12 months."
    },
    "awardPeriod": {
      "startDate": "2026-01-29T12:00:00Z"
    },
    "description": "1.1.1\tThe procurement, pursuant to which this Invitation to Tender (“ITT”) is issued, seeks a suitably qualified and certified contractor to undertake inspections, routine servicing and maintenance of automatic doors; repair and / or replacement of parts, and the optional new installs up to 50k GBP",
    "tenderPeriod": {
      "endDate": "2026-01-29T12:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "50000000",
      "scheme": "CPV",
      "description": "Repair and maintenance services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "[4B1.2] Bidders are required to provide their average yearly turnover for the last 3 years. The yearly turnover required must be a maximum of twice the estimated contract value - >500k GBP p.a\nBidders will be required to obtain a Parent Company Guarantee when bidding on behalf of a subsidiary company.\nInsurance\n[4B5.1a] - Professional indemnity insurance 5 million GBP\n[4B5.1b] - Employer's (Compulsory) Liability Insurance of 5 million GBP\n[4B5.2] - Public Liability Insurance of 10 million GBP\n[4B5.2] - Product Liability Insurance of 5 million GBP"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "[4C1.1/4C1.2] Bidders must provide two examples of services carried out during the past three years that demonstrate experience to deliver the services described in part II.2.4 of the Contract Notice and the ITT\nSPD [4C.2] The successful bidder should be registered with the Automatic Door Suppliers Association (ADSA) or Automatic Door Installation Associate (ADIA), CHAS and Safe Contractor or equivalent.\nSPD [4C.6] Any person(s) undertaking the services will be Level 2 NVQ Diploma in Specialist Installation Occupations (Construction) – Door, Gate and Shutter Systems – Installation and Maintenance (or similar) by the contract start and for the duration of the contract; registration shall be demonstrated within proposal.\n4D1]\n1.\tBidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent).\n2.\tThe Bidder must have the following: A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent.\n[4D1] Quality Management. The Bidder must have the following:\nA documented process for ensuring that quality management is effective in educing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.\nHealth and Safety. The Bidder must have the following:\nA regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your company’s responsibilities of H&S management and compliance with legislation.\nNOTE: Organisations with fewer than five employees are not required by law to have a documented policy statement.\n[4D2] Environmental Management Systems. The Bidder must have the following:\nDocumented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these\narrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-148699",
      "name": "Lothian Health Board",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH3 9DN",
        "countryName": "United Kingdom",
        "streetAddress": "Mainpoint, 2nd Floor, 102 Westport"
      },
      "details": {
        "url": "https://www.nhslothian.scot",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "Lothian Health Board"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "name": "Maxwell Crawford Muir",
        "email": "maxwell.muir@nhs.scot",
        "telephone": "+44 1312421000"
      }
    },
    {
      "id": "GB-FTS-595",
      "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public\nContracts (Scotland) Regulations 2015.\nObjective criteria for ensuring the selection of suitably qualified candidates:\nThis procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T\nmessaging system. For further instructions, please refer to the SPD Guidance document attached to this project in PCS-T.\nWe will apply a single stage process:\nPre-Qualification via the SPD. The SPD asks bidders general questions; when completing, bidders must have regard for the statements in\nthis Notice that detail specific requirements. Bidders must:\na) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can\nbe found in Sections III.1.1, III.1.2, and III.1.3 of this Notice.\nTUPE won't apply\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29766. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:769193)\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29766. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nFor the successful Bidder there is a contractual obligation to commit to fulfil two (2) community benefits posted on the Community Benefits Gateway per 100,000 GBP of aggregated contract spend.\n(SC Ref:805099)",
  "initiationType": "tender"
}