Planned Maintenance Framework

{
  "id": "008928-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-02-02T12:44:24Z",
  "ocid": "ocds-h6vhtk-061429",
  "buyer": {
    "id": "GB-PPON-PJMT-6544-CVZD",
    "name": "Bracknell Forest Borough Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-061429",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2030-04-01T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2035-04-01T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
            "id": "45000000",
            "scheme": "CPV",
            "description": "Construction work"
          }
        ]
      }
    ],
    "title": "Planned Maintenance Framework",
    "value": {
      "amount": 100000000,
      "currency": "GBP",
      "amountGross": 120000000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "The proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties. ",
    "communication": {
      "futureNoticeDate": "2026-08-03T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "works"
  },
  "parties": [
    {
      "id": "GB-PPON-PJMT-6544-CVZD",
      "name": "Bracknell Forest Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ11",
        "country": "GB",
        "locality": "Bracknell",
        "postalCode": "RG12 1JD",
        "countryName": "United Kingdom",
        "streetAddress": "Time Square"
      },
      "details": {
        "url": "http://www.bracknell-forest.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJMT-6544-CVZD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Procurement Team",
        "email": "procurement.team@bracknell-forest.gov.uk",
        "telephone": "+44 1344354375"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "008928-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/008928-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-02T12:44:24Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-02-28T23:59:59+00:00",
        "description": "Pre-Market Engagement – Planned Maintenance and Capital Works Framework\n1. Introduction\n1.1 Background\nBracknell Forest Borough Council (BFBC or the Council) is located in central Berkshire. The Council became a Unitary Authority in April 1998 and is responsible for the management, maintenance and improvement of a diverse portfolio of Council-owned and managed properties, including (but not limited to) offices, community buildings, operational assets and some schools.\nFurther information on how the Council operates, including details of Councillors, Council staff and departments, can be found on the Council’s website.\n1.2 Purpose of this Market Engagement\nThe Council is undertaking a pre-market engagement exercise to inform the potential procurement of a Planned Maintenance and Capital Works Framework. This exercise is intended to gather feedback from the market on the proposed framework structure, lotting, duration, values and delivery approach.\nThis engagement does not form part of a formal procurement process and does not constitute a commitment by the Council to proceed with any procurement or to appoint any supplier. Any future procurement will be conducted in accordance with the Council’s Contract Rules and relevant public procurement legislation.\n1.3 Description of the Proposed Framework\nThe proposed framework is intended to support the delivery of planned maintenance and capital projects across Council-owned and managed properties. Typical works may include, but are not limited to:\n•\tRoofing works\n•\tHeating, boilers and gas systems\n•\tRefurbishment and general building works\n•\tElectrical works\n•\tWindows, doors and glazing\n•\tPainting and decorating\n•\tDrainage and water management\n•\tGroundworks, surfacing and external works\n•\tHVAC and cooling systems\nThe framework is expected to be used for a range of project sizes and complexities, with call-offs awarded either by direct award or mini-competition, depending on the nature and value of the works.\n1.4 Proposed Lot Structure\nThe Council is currently considering a two-lot framework structure:\n•\tLot 1 – Projects below £150,000\no\tIntended primarily for lower-value planned maintenance and minor capital works\no\tUp to five (5) suppliers appointed to the lot\n•\tLot 2 – Projects above £150,000\no\tIntended for higher-value and more complex capital projects\no\tUp to four (4) suppliers appointed to the lot\nThe proposed £150,000 threshold aligns with the Council’s internal approval and procurement processes.\n1.5 Framework Duration\nThe Council is proposing a framework duration of up to eight (8) years, subject to satisfactory performance and ongoing review. The anticipated structure is:\n•\tInitial period of 3 years\n•\tFirst extension of 2 years\n•\tFinal extension of 3 years\nContinuation on the framework would be subject to performance reviews at each review point.\n1.6 Indicative Historic Spend\nThe Council has reviewed its expenditure on planned maintenance and capital works over the previous three financial years. This information is provided for indicative purposes only and does not constitute any guarantee or commitment in respect of future spend.\nBased on historic data:\n•\tProjects below £150,000: approximately £10,640,153.12. over the last three years\n•\tProjects above £150,000: approximately £31,093,493.63 over the last three years\nActual future values and volumes may vary depending on budget availability, asset condition, statutory obligations and Council priorities.\n1.7 Engagement process\nRegister on the ProContract Portal using this link  https://sebp.due-north.com/\nResponses will be used to design  the final specification, evaluation approach and route to market. \nInterested organisations are invited to request the market engagement questionnaire by emailing procurement.team@bracknell-forest.gov.uk ( using the subject title :Pre-Market Engagement – Planned Maintenance and Capital Works Framework)\nThe link to the questionnaire will then be sent to you for completion. \n The final deadline to respond to the Market Engagement questionnaires is on 28 February 2026 15:00 BST."
      }
    ]
  },
  "initiationType": "tender"
}