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Published 28 Mar 2022, 10:32 BST

Official UK procurement notice

Planned Maintenance Framework Agreement

Official notice

Authority: TCS Construction Consultants

Framework agreement4 lotsWorksRestricted procedure
Sectors: Construction & Civil Engineering (45) Delivery: Scotland (UKM82)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 29 Apr 2022awarded 3 Oct 2022
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Shettleston Housing Association are seeking to appoint Contractors to their Planned Maintenance Framework for their residential portfolio. The Framework shall be for a 4 year period (overall), with 4Nr separate Lots, as follows:

Lot 1: Kitchen Replacements.

Lot 2: Bathroom Replacements.

Lot3: Electrical Re-wiring.

Lot 4: SHQS/Full Internal Refurbishment (residential).

CPV: Bathrooms construction work · Construction work · Electrical installation work · Installation of fitted kitchens · Overhaul and refurbishment work

How this framework works

From the published notice
Bids received
4 bids on the busiest of 4 lots · 9 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Kitchen ReplacementsAwardedRenewal

Lot 1: Kitchen Replacements: circa 100Nr properties per annum.

Bidders are to submit a fully completed SPD document, from which a short list of 6 tenderers (per Lot) shall be selected to proceed to tender stage.

A copy of the Draft Invitation to Tender is included for information purposes only - this does not require to be completed/submitted at this stage.

Delivery: Scotland · Glasgow and as required by the Association.
Extensions: The duration of the Framework is for a maximum of 4 years (in total), provided that the Contractor produces a satisfactory standard of work. The Framework will be subject to annual renewal by the Association after the first 2 years.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
45421151 Installation of fitted kitchens
Lot #2Bathrom ReplacementsAwarded

Lot 2: Bathroom Replacements: circa 40Nr properties per annum.

Bidders are to submit a fully completed SPD document - MS Word and PDF formats are provided herein.

A short list of 6 bidders (for each Lot) shall then be selected to proceed to tender stage.

A Draft Invitation to Tender is also included herein - this is for information purposes only and is not to be submitted at this stage.

Delivery: Scotland · Glasgow and as required by the Association.
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
45211310 Bathrooms construction work
Lot #3Electrical Re-wiringAwarded

Lot 3: Electrical Re-wiring: circa 160Nr properties per annum.

Bidders are to submit a fully completed SPD document - MS Word and PDF formats are provided herein.

A short list of 6 bidders (for each Lot) shall then be selected to proceed to tender stage.

A Draft Invitation to Tender is also included herein - this is for information purposes only and is not to be submitted at this stage.

Delivery: Scotland · Glasgow and as required by the Association.
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
45310000 Electrical installation work
Lot #4SHQS/Full Internal RefurbishmentAwarded

Lot 4: SHQS/Full Internal Refurbishment: circa 10Nr properties per annum

Bidders are to submit a fully completed SPD document - MS Word and PDF formats are provided herein.

A short list of 6 bidders (for each Lot) shall then be selected to proceed to tender stage.

A Draft Invitation to Tender is also included herein - this is for information purposes only and is not to be submitted at this stage.

Delivery: Scotland · Glasgow and as required by the Association.
Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
45453000 Overhaul and refurbishment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Per SPD: 40%
  • price: 60%
Published award criteria (2)
  • Per SPD: 40
  • Price: 60
Conditions of participation1
  • Suitability

    All as detailed within the SPD and Draft ITT documents.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Planned Maintenance Framework Agreement” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Mar 2022, 10:32 BST
Last source update
3 Oct 2022, 16:48 BST
FTS notice number
2022/S 000-027748
Classification (CPV)
Bathrooms construction workConstruction workElectrical installation workInstallation of fitted kitchensOverhaul and refurbishment work
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-0326cf Find a Tender

Publisher note: (SC Ref:708810)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
29 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

29 Apr 2022 → 3 Oct 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    29 Apr 2022, 12:00 BST
  2. Invitations to tender expected
    16 May 2022, 00:00 BST
  3. Notice published
    3 Oct 2022, 16:48 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Oct 2022, 16:48 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 9admitted to the panel · see the list ↓
Bids received 4busiest of 4 lots
Contracts signed 4latest 3 Oct 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Kitchen Replacements

    Signed
    3 Oct 2022
    Value
    —
    Status
    active

  • Bathrom Replacements

    Signed
    3 Oct 2022
    Value
    —
    Status
    active

  • Electrical Re-wiring

    Signed
    3 Oct 2022
    Value
    —
    Status
    active

  • SHQS/Full Internal Refurbishment

    Signed
    3 Oct 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Kitchen Replacements4bids · 0 electronic · 4 from abroad0—£581,210 – £825,381
2 · Bathrom Replacements4bids · 0 electronic · 4 from abroad0—£172,414 – £259,523
3 · Electrical Re-wiring3bids · 0 electronic · 3 from abroad0—£782,946 – £955,708
4 · SHQS/Full Internal Refurbishment3bids · 0 electronic · 3 from abroad0—£326,848 – £425,784

Contracting authority & participating public bodies

TCS Construction Consultants

Contracting authorityBody governed by public lawHousing and community amenities TCS Construction Consultants, 18 Portland Road, Kilmarnock, Scotland, KA1 2BSContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Framework contractors & participating bidders

9 commercial parties on the notice
  • CCG (Scotland) LtdFramework contractor 1 Cambuslang Road, Cambuslang Investment Park, Glasgow, UK, G32 8NBContact phone
  • Contract Building Services (Scotland) LtdFramework contractor 48 Queen Elizabeth Avenue, Hillington Park, Glasgow, Glasgow, Scotland, G52 4NQContact phone
  • Easy Heat Systems LtdFramework contractor McDermott House , Inveralmond Industrial Estate, Perth, UK, PH1 3TSContact phone
  • GD Chalmers ltdFramework contractor 101 neilston road, paisley, Scotland, pa26esContact phone
  • GWL-Electrical LtdFramework contractor Unit 7 Dunrobin Court , Clydebank Business Park, Clydebank, UK, G81 2QPContact phone
  • James Frew LtdFramework contractor 83 New Street, Stevenston, Scotland, KA20 3HDContact phone
  • MCN (Scotland) LtdFramework contractor 13 Lady Jane Gate, Bothwell, UK, G71 8BWContact phone
  • Novus Property Solutions LtdFramework contractor 3a Inchmuir Road, Whitehill Industrial Estate, Bathgate, West Lothian, Bathgate, Scotland, EH48 2EPContact phone
  • Select Facilities (Scotland) LtdFramework contractor 4 Railway Court, Lennoxtown, Glasgow, Scotland, G667LLContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria