Official UK procurement notice
Planned and Reactive Maintenance Services
Authority: Salisbury City Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: South West (UKK15)
Published estimate£3,200,000≈ £1.1m / year · £3,840,000 inc. VAT · 1 value update
Submissions closed 7 May 2025
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Jul 2025
What is being bought
Published requirement descriptionSalisbury City Council (the Authority) are seeking a suitable supplier for the provision a a maintenance and repair service to cover the above list as well as undertake various smaller Pre-Planned Maintenance (PPM) works / services on their estate, including listed building, work offices and public spaces, as listed below:
• Planned and reactive maintenance, including:
• Provision of a ‘one stop shop’ for works and repairs
• Electrical, plumbing etc
• Footpaths
• Buildings (including listed buildings)
• Public conveniences
• Parks and Open Spaces
- Not divided into lots: The use of lots will mean the contract management of multiple suppliers, which may pose risk to contract liability and management or make the requirement disproportionately expensive to manage.
- No preliminary market engagement: A tender for this has already been undertaken and not awarded under the PCR 2015
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£3,200,000
- Value
- £3,200,000 exc. VAT · £3,840,000 inc. VAT
- Extensions
- There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of £ 1,280,000
50000000 Repair and maintenance services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Quality criterion 1 — There are a maximum of 1650 points available.
Conditions of participation1
- Technical & professional abilityISO9001 or equivalent ISO14001 or equivalent ISO45001 or equivalent
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Jun 2025, 15:49 BST
- Last source update
- 11 Jun 2025, 15:49 BST
- Award evaluation window
- Submission end — 26 May 2025, 23:59 BST
- Authority reference
EX26833- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fe2bFind a Tender- Contract terms summary
- Any disputes can be raised by contacting the SCC officer raising the PO in the first instance. If that does not resolve the dispute, the dispute will be escalated up the management chain. Invoices will be invalid if they are dated or dispatched before the goods or services have been received or accepted.
Review and risk notes
- Risks
Previous failed tender The previous tender, EX26418, was not awarded due to disproportionate award criteria in the selection questionnaire. This could result in frustrations from bidders, Clear communication with them will be key to preventing frustrations escalating Estimated costs won’t cover unexpected / more…
undiscovered emergency work this will need to be managed by regular meeting with suppliers and the Authority to deem what is the appropriate course of action. A contingency figure will be built into the contract for any potential cost rises over the contractual period. Specification development The Authority have noted that the internal expertise to build a specification does not exist within the Authority. HCC will provide an output specification to use as a base and the Authority will need to review and accept whether they will deem it fit for purpose. The risk will be acknowledged and accepted by the Authority. This is considered high risk and has the potential to result in a failed tender or the award to a supplier who may not be able to meet the needs of the Authority. No Legal input SCC have not used any legal input in this tender, and will use standard JCT terms and conditions.
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 7 May 2025, 14:00 BST
- Clarification deadline
- 21 Apr 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
8 published dates · Europe/London- Tender notice published7 Apr 2025, 14:29 BST
- Clarification questions by21 Apr 2025, 17:00 BST
- Submission deadline7 May 2025, 14:00 BST
- Assessment summaries sent22 May 2025, 00:00 BST
- Award decision expected by26 May 2025, 23:59 BST
- Standstill ends3 Jun 2025, 23:59 BST
- Latest notice published11 Jun 2025, 15:49 BST
- Contract starts1 Jul 2025, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
Bids received 88 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Corrigenda LtdSME1 Jul 2025 — 29 Jun 2028 · up to 29 Jun 2030Extensions: There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of £ 1,280,000 | £3,200,000 | 21 May 2025 | CancelledDecision taken to abandon tender due to the need for a revised specification and approach. |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 8 | 0 | — |
Notice history
12 events · 4 releases on Find a Tender · since 7 Apr 2025- Contract signature expected17 Jun 2025, 23:59 BSTscheduled
- Procurement termination notice published11 Jun 2025, 15:49 BSTUK12
- Status changed11 Jun 2025, 15:49 BST
- Procurement method changed11 Jun 2025, 15:49 BST
- Buyer details updated11 Jun 2025, 15:49 BST
- Contract award notice published22 May 2025, 16:21 BSTUK6
- Published value updated22 May 2025, 16:21 BSTwas £3,200,000
- Status changed to complete22 May 2025, 16:21 BST
- Deadline withdrawn22 May 2025, 16:21 BST
- Tender notice published7 Apr 2025, 15:12 BSTUK4
- Deadline moved to 7 May 2025, 14:00 BST7 Apr 2025, 15:12 BST+0 days · was 7 May 2025, 14:00 BST
- Tender notice published7 Apr 2025, 14:29 BSTUK4
Routine re-releases (4)
- 2025-04: 1 release · 7 Apr 2025
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Corrigenda LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender