Find a TenderAwardedContract details notice

Published 13 Oct 2025, 12:49 BST

Official UK procurement notice

Planned and Reactive GymEquipment Servicing and MaintenanceServices

Authority: Armagh City, Banbridge and Craigavon Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Installation services (except software) (51) Delivery: Delivery location not published

Published estimate£510,000≈ £170k / year · £510,000 inc. VAT · 1 value update

Submissions closed 22 May 2026awarded 28 Jul 2026

Awarded to Balance Leisure Fitness Ltd

Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

ABC Council intends to appoint a successful contractor to provide planned and reactive

gym equipment maintenance services - further information is available in Tender

Documents. This ITT is further to PME exercise CfT_6198048 [Notice 2025/S

000-064720]

CPV: Fitness equipments · Gymnasium equipment · Installation services of fitness equipment · Multi gyms

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£510,000

Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2031 with extensionsValue: £510,000 exc. VAT · £510,000 inc. VAT

Extensions: Option to extend for two further periods of one year each

37420000 Gymnasium equipment 37440000 Fitness equipments 37442900 Multi gyms 51121000 Installation services of fitness equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (7)

Call Out Time: 15%
First Fix Turnaround: 10%
Training Provision: 10%
Downtime: 10%
Added Value: 5%
Annual Rates: 15%
Cost for Parts: 35%

Published award criteria (7)

Call Out Time
First Fix Turnaround
Training Provision
Downtime
Added Value
Annual Rates
Cost for Parts

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 Oct 2025, 12:49 BST
Last source update: 1 Sept 2026, 11:08 BST
Award evaluation window: Submission end – 22 Jun 2026
Authority reference: 6477507
FTS notice number: 2026/S 000-037524
Latest notice: Contract details notice (UK7)
Classification (CPV): Fitness equipmentsGymnasium equipmentInstallation services of fitness equipmentMulti gyms
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05ae31 Find a Tender

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Submission deadline: 22 May 2026, 12:00 BST
Clarification deadline: 15 May 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

13 Oct 2025 → 1 Sept 2026 · 9 dates

Planning notice published376 days ago
13 Oct 2025, 12:49 BST
Market engagement357 days ago
31 Oct 2025, 23:59 GMT
Questionnaire to be submitted via eTenders NI messaging function no later that 12 noon on 31/10/25
Tender notice published183 days ago
24 Apr 2026, 11:57 BST
Clarification questions by162 days ago
15 May 2026, 12:00 BST
Submission deadline155 days ago
22 May 2026, 12:00 BST
Award decision expected by123 days ago
22 Jun 2026, 23:59 BST
Contract starts115 days ago
1 Jul 2026, 00:00 BST
Assessment summaries sent88 days ago
28 Jul 2026, 00:00 BST
Latest notice published53 days ago
1 Sept 2026, 11:08 BST

Notice history

10 events · 4 releases on Find a Tender · since 13 Oct 2025

Preliminary market engagement notice published
13 Oct 2025, 12:49 BST
UK2
Tender notice published
24 Apr 2026, 11:57 BST
UK4
Published value updated
24 Apr 2026, 11:57 BST
Status changed to active
24 Apr 2026, 11:57 BST
Procurement method changed
24 Apr 2026, 11:57 BST
Deadline published: 22 May 2026, 12:00 BST
24 Apr 2026, 11:57 BST
Contract award notice published
28 Jul 2026, 12:51 BST
UK6
Status changed to complete
28 Jul 2026, 12:51 BST
Contract signature expected
10 Aug 2026, 23:59 BST
scheduled
Contract details notice published
1 Sept 2026, 11:08 BST
UK7

Routine re-releases (4)

2025-10: 1 release · 13 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £41,5801 award inc. VAT; no net value published

Bids received 21 from SMEs

Contracts signed 1latest 13 Aug 2026

Awarded to	Value	Date	Status
Balance Leisure Fitness LtdProvision of Planned and Reactive Gym Equipment Servicing and Maintenance Services1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Option to extend for two further periods of one year each	£41,580 inc. VAT	28 Jul 2026	Awarded

Contracts

Provision of Planned and Reactive Gym Equipment Servicing and Maintenance Services · Balance Leisure Fitness Ltd
Signed
13 Aug 2026
Value
£207,900 inc. VAT
Period
1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
Status
active
Extensions
Option to extend for two further periods of one year each
3 agreed KPIs: • Call out turnaround times · • First fix turnaround times · • Downtime and temporary equipment replacement
- • Call out turnaround times
- • First fix turnaround times
- • Downtime and temporary equipment replacement

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	1	0	—

Contracting authority & participating public bodies

Armagh, Banbridge & Craigavon Borough Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PYMV-3527-LYNZ Craigavon Civic & Conference Centre, 66 Lakeview Road, Craigavon, Northern Ireland, BT64 1ALContact email

Bidders & participating suppliers

2 commercial parties on the notice

Balance Leisure Fitness Ltd t/a BALANCEAwarded supplier Unit 23, 218 City Business Park, Dunmurry, Northern Ireland, BT17 9HYContact email
Balance Leisure Fitness Ltd t/a BALANCEAwarded supplierGB-PPON: PBVY-4974-NTGQ Unit 23, 218 City Business Park, Dunmurry, Northern Ireland, BT17 9HYContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender1 Sept 2026, 11:08 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Jul 2026, 12:51 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Apr 2026, 11:57 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender13 Oct 2025, 12:49 BST