Official UK procurement notice
PLA25163 Provision of Lighting Installations for Bay of Lights Illumination Trail
Authority: Torbay Council (Local council)
What is being bought
Published requirement descriptionThe Council is seeking a suitably qualified and experienced events contractor to design and install a high-quality innovative winter lighting solution for a family focussed Bay of Lights Illumination Trail – light installation event based on a light show / light installations experience. The event has run successfully for a number of years. Over the 2 + 1 period of the contract there will be potential for additional activity and add-ons, such as projections and an accompanying Christmas market. The event will be primarily based in Torquay with elements in the other Bay areas (Paignton and Brixham).
- The authority expects to re-tender this requirement around 26 Jan 2029, 23:59 GMT.
- No preliminary market engagement: No market engagement undertaken for this opportunity
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
- Economic & financial standing
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Relevant Experience and Contract Examples
Health and Safety
Modern Slavery
Relevant policies, procedures and accreditations required to deliver the contract
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Method Statements: 90%
- Social Value: 10%
Published award criteria (2)
- Method Statements: Quality for service and contract delivery. There are 5 method statements in total which add up to the percentage weighting.
- Social Value: Social Value assessment. The social value assessment is a combination of a qualitative assessment and quantitative assessment. Further information can be found in Part 6 Social Value Requirement and Part 8 Short Set Social Value Calculator.
- Economic & financial standing
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Relevant Experience and Contract Examples
Health and Safety
Modern Slavery
Relevant policies, procedures and accreditations required to deliver the contract
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 26 Jan 2029
- First published
- 28 Jan 2026, 11:37 GMT
- Last source update
- 10 Jun 2026, 10:32 BST
- Award evaluation window
- Submission end – 7 Apr 2026
- Authority reference
PLA25163- FTS notice number
2026/S 000-007514- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0610b5Find a Tender- Contract terms summary
In consideration of the provision of the Services by the Supplier in accordance with the terms and conditions of this Contract, the Authority shall pay the Charges to the Supplier.
The Charges shall be calculated as set out in the Payment Schedule.
Unless otherwise stated in the Payment Schedule the Charges:
(a) shall be payable from the Commencement Date;
(b) shall remain fixed during the Term unless agreed by both parties; and
(c) are the entire price payable by the Authority to the Supplier in respect of the Ser-vices and includes, without limitation, any royalties, licence fees, supplies and all consumables used by the Supplier, travel costs, accommodation expenses and the cost of Supplier Personnel.
The Authority shall pay each properly submitted invoice received by the Supplier within 30 days of the date when Authority has determined that the invoice is a valid and undisputed in-voice. The Supplier shall accept payment electronically via BACS.
Further information on payment terms can be found in Clause 6 Charges and Payments of the Service Contract.
How it was run
Official notice- Submission deadline
- 25 Feb 2026, 12:00 GMT
- Clarification deadline
- 11 Feb 2026, 17:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk ↗
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
Timeline
28 Jan 2026 → 10 Jun 2026 · 7 dates- Tender notice published262 days ago28 Jan 2026, 11:37 GMT
- Clarification questions by248 days ago11 Feb 2026, 17:00 GMT
- Submission deadline234 days ago25 Feb 2026, 12:00 GMT
- Award decision expected by192 days ago7 Apr 2026, 23:59 BST
- Contract starts169 days ago1 May 2026, 00:00 BST
- Assessment summaries sent165 days ago5 May 2026, 00:00 BST
- Latest notice published129 days ago10 Jun 2026, 10:32 BST
Notice history
7 events · 4 releases on Find a Tender · since 28 Jan 2026- Tender notice published28 Jan 2026, 11:37 GMTUK4
- Contract award notice published22 Apr 2026, 14:44 BSTUK6
- Status changed to complete22 Apr 2026, 14:44 BST
- Contract award notice published5 May 2026, 15:28 BSTUK6
- Contract signature expected5 May 2026, 23:59 BSTscheduled
- Contract signature expected15 May 2026, 23:59 BSTscheduled
- Contract details notice published10 Jun 2026, 10:32 BSTUK7
Routine re-releases (4)
- 2026-01: 1 release · 28 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Future Technical Solutions LtdSMEPLA25163 Provision of Lighting Installation for Bay of Lights Illumination Trail18 May 2026 – 31 Jan 2028 · up to 31 Jan 2029Extensions: Optional 12 month extension · Options: Potential additonal spend on light installations or event projections if further funding is received from the Council or an external funder. | £300,000 | 1 May 2026 | Awarded |
| Future Technical Solutions LtdSME, Richmond Event Management Ltd.SMEjoint awardPLA25163 Provision of Lighting Installation for Bay of Lights Illumination Trail6 May 2026 – 31 Jan 2028 · up to 31 Jan 2029Extensions: Optional 12 month extension · Options: Potential additonal spend on light installations or event projections if further funding is received from the Council or an external funder. | £300,000 | 22 Apr 2026 | Awarded |
Contracts
PLA25163 Provision of Lighting Installation for Bay of Lights Illumination Trail · Future Technical Solutions LtdSME, Richmond Event Management Ltd.SME
- Signed
- 18 May 2026
- Value
- £300,000
- Period
- 18 May 2026 – 31 Jan 2028 · up to 31 Jan 2029 with extensions
- Status
- active
- Extensions
- 1 x 12m extension
- Options
- Potential additional spend on light installations or event projections if further funding is received from the Council or an external funder.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- FUTURE TECHNICAL SOLUTIONS LTDAwarded supplier
- FUTURE TECHNICAL SOLUTIONS LTDAwarded supplier
- RICHMOND EVENT MANAGEMENT LTDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsIn order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender