Official UK procurement notice
Photographic Equipment & Consumables
Authority: North Western Universities Purchasing Consortium (Public body)
What is being bought
Published requirement descriptionNWUPC is establishing a multi-provider Framework Agreement on behalf of members of APUC, NEUPC, NWUPC, LUPC, SUPC, HEPCW & CPC for Photographic Equipment & Consumables.
This Framework Agreement will commence on 19 February 2024 for an initial period of twenty-four (24) months until 18 February 2026 with the option to extend the Agreement for 2 periods of twelve (12) months until 18 February 2028 subject to satisfactory Economic Operator performance.
NWUPC www.nwupc.ac.uk/our-members ↗
HEPCW www.hepcw.ac.uk/about-us-2/ ↗
LUPC www.lupc.ac.uk/member-l ↗
NEUPC www.neupc.ac.uk/our-members ↗
CPV: Apparatus for photographic laboratories · Emulsions for photographic use · Photographic chemicals · Photographic developers · Photographic enlargers · Photographic equipment · Photographic film · Photographic fixers · Photographic flashbulbs · Photographic flashcubes · Photographic plates and films
How this framework works
From the published notice- Places
- up to 7 suppliers · 6 bids received (0.9 per place) · 5 appointed
- Framework period
- 4 yrs from 19 Feb 2024
The lotProcurement structure
single lot · value publishedLot #1DSLR Cameras, Compact System Cameras, Medium Format Cameras, Action Cameras,…AwardedRenewalPublished value£18,000,000
DSLR Cameras, Compact System Cameras, Medium Format Cameras, Action Cameras, Camcorders, Lenses, Lighting, Specialist Printers, Tripods and Gimbals, Drones, Memory Cards, Film, Filters, Photographic Paper, Negatives, Tripod Bags and Camera Bags. This list is not exhaustive. The agreement covers direct sales to students and staff of participating consortia members as detailed in 1.4.1. of the ITT. Additional information: Please read the Supplier Guide to Tendering, Selection Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Customer Requirements: 40%
- price: 60%
Published award criteria (2)
- Customer Requirements: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Photographic Equipment & Consumables” is a framework: the contest is a place on its panel, up to 7 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Apr 2023, 12:09 BST
- Last source update
- 5 Mar 2024, 17:18 GMT
- Award evaluation window
- 25 Jan 2024 – …
- Authority reference
AVI3199NW- FTS notice number
2024/S 000-007112- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03bd3bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: At some point during the life of the Framework Agreement members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows: Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide https://www.gov.uk/government/organisations Local Authorities https://www.gov.uk/find-local-council https://www.local.gov.uk NDPBs https://www.gov.uk/government/organisations National Parks Authorities http://www.nationalparks.gov.uk Police Forces in the United Kingdom http://www.police.uk/?view=force_sites https://www.police-information.co.uk/index.html Fire and Rescue Services in the United Kingdom http://www.fire.org.uk/fire-brigades.html NHS Bodies England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Hospices in the UK https://www.hospiceuk.org/about-hospice-care/find-a-hospice Registered Social Landlords (Housing Associations) Third Sector and Charities in the United Kingdom http://www.charity-commission.gov.uk http://www.oscr.org.uk Citizens Advice in the United Kingdom http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk Scottish Police http://www.scotland.police.uk NI Public Bodies Northern Ireland Government Departments https://www.northernireland.gov.uk/topics/your-executive/government-departments https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland Northern Ireland Public Sector Bodies and Local Authorities https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies Schools and Universities in Northern Ireland https://www.education-ni.gov.uk/ Health and Social care in Northern Ireland http://online.hscni.net Northern Ireland Housing Associations https://www.nidirect.gov.uk/contacts/housing-associations Police Service of Northern Ireland https://www.psni.police.uk
How it was run
Official noticeTender documents are also served through a separate tool: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71886&B=NWUPC ↗
- Appointment period ends
- 25 Jan 2024, 14:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 25 Jan 2024, 15:00 GMT
Timeline
16 Aug 2023 → 5 Mar 2024 · 5 dates- Next notice expected16 Aug 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown25 Jan 2024, 14:00 GMT
- Bids opened25 Jan 2024, 15:00 GMT
- Contract starts19 Feb 2024
- Notice published5 Mar 2024, 17:18 GMT
Notice history
8 events · 5 releases on Find a Tender · since 4 Sept 2023- Status changed to active4 Sept 2023, 14:21 BST
- Procurement method changed4 Sept 2023, 14:21 BST
- Deadline published: 4 Oct 2023, 14:00 BST4 Sept 2023, 14:21 BST
- Published value updated to £18,000,0009 Jan 2024, 13:20 GMTwas £20,000,000
- Procurement method changed9 Jan 2024, 13:20 GMT
- Deadline moved to 25 Jan 2024, 14:00 GMT9 Jan 2024, 13:20 GMT+113 days · was 4 Oct 2023, 14:00 BST
- Status changed to cancelled17 Jan 2024, 17:19 GMT
- Status changed to complete5 Mar 2024, 17:18 GMT
Routine re-releases (5)
- 2023-09: 1 release · 4 Sept 2023
- 2023-04: 1 release · 6 Apr 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Photographic Equipment & Consumables
- Signed
- 16 Feb 2024
- Value
- £18,000,000
- Period
- … – 18 Feb 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- NWUPCReview body
- NWUPC LtdReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Creative Productions LimitedFramework contractor
- PROACTIVE UK LIMITEDFramework contractor
- Park Cameras LimitedFramework contractor
- The Flash Centre LtdFramework contractor
- WAREHOUSE EXPRESS LIMITED T/A WEX Photo VideoFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria