Find a TenderAwarded
Published 6 Apr 2023, 12:09 BST

Official UK procurement notice

Photographic Equipment & Consumables

Official notice

Authority: North Western Universities Purchasing Consortium (Public body)

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£18,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 25 Jan 2024awarded 16 Feb 2024
Next notice expected 16 Aug 2023
Framework period 4 yrsends 18 Feb 2028 · extension options published · starts 19 Feb 2024

What is being bought

Published requirement description

NWUPC is establishing a multi-provider Framework Agreement on behalf of members of APUC, NEUPC, NWUPC, LUPC, SUPC, HEPCW & CPC for Photographic Equipment & Consumables.

This Framework Agreement will commence on 19 February 2024 for an initial period of twenty-four (24) months until 18 February 2026 with the option to extend the Agreement for 2 periods of twelve (12) months until 18 February 2028 subject to satisfactory Economic Operator performance.

NWUPC www.nwupc.ac.uk/our-members ↗

APUC www.apuc-scot.ac.uk ↗

HEPCW www.hepcw.ac.uk/about-us-2/ ↗

LUPC www.lupc.ac.uk/member-l ↗

NEUPC www.neupc.ac.uk/our-members ↗

SUPC www.supc.ac.uk/about-us/our-members… ↗

CPC www.thecpc.ac.uk/members/ ↗

CPV: Apparatus for photographic laboratories · Emulsions for photographic use · Photographic chemicals · Photographic developers · Photographic enlargers · Photographic equipment · Photographic film · Photographic fixers · Photographic flashbulbs · Photographic flashcubes · Photographic plates and films

How this framework works

From the published notice
Places
up to 7 suppliers · 6 bids received (0.9 per place) · 5 appointed
Framework period
4 yrs from 19 Feb 2024

The lotProcurement structure

single lot · value published
Lot #1DSLR Cameras, Compact System Cameras, Medium Format Cameras, Action Cameras,…AwardedRenewal 4 yrsPublished value£18,000,000

DSLR Cameras, Compact System Cameras, Medium Format Cameras, Action Cameras, Camcorders, Lenses, Lighting, Specialist Printers, Tripods and Gimbals, Drones, Memory Cards, Film, Filters, Photographic Paper, Negatives, Tripod Bags and Camera Bags. This list is not exhaustive. The agreement covers direct sales to students and staff of participating consortia members as detailed in 1.4.1. of the ITT. Additional information: Please read the Supplier Guide to Tendering, Selection Criteria Scoring Mechanism, Invitation to Tender and accompanying appendices prior to completing any sections on this e-tendering system.

Contract period: 19 Feb 2024 – 18 Feb 2028 (4 yrs)
Delivery: UK
Extensions: This Framework Agreement will commence on 19 February 2024 for an initial period of twenty four (24) months until 18 February 2026 with the option to extend the Agreement for two periods of twelve (12) months until 18 February 2028 subject to satisfactory Economic Operator performanceVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Customer Requirements: 40%
  • price: 60%
Published award criteria (2)
  • Customer Requirements: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Photographic Equipment & Consumables” is a framework: the contest is a place on its panel, up to 7 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Apr 2023, 12:09 BST
Last source update
5 Mar 2024, 17:18 GMT
Award evaluation window
25 Jan 2024 – …
Authority reference
AVI3199NW
FTS notice number
2024/S 000-007112
Classification (CPV)
Apparatus for photographic laboratoriesEmulsions for photographic usePhotographic chemicalsPhotographic developersPhotographic enlargersPhotographic equipmentPhotographic filmPhotographic fixersPhotographic flashbulbsPhotographic flashcubes
+1 morePhotographic plates and films
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03bd3b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: At some point during the life of the Framework Agreement members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows: Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide https://www.gov.uk/government/organisations Local Authorities https://www.gov.uk/find-local-council https://www.local.gov.uk NDPBs https://www.gov.uk/government/organisations National Parks Authorities http://www.nationalparks.gov.uk Police Forces in the United Kingdom http://www.police.uk/?view=force_sites https://www.police-information.co.uk/index.html Fire and Rescue Services in the United Kingdom http://www.fire.org.uk/fire-brigades.html NHS Bodies England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Hospices in the UK https://www.hospiceuk.org/about-hospice-care/find-a-hospice Registered Social Landlords (Housing Associations) Third Sector and Charities in the United Kingdom http://www.charity-commission.gov.uk http://www.oscr.org.uk Citizens Advice in the United Kingdom http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk Scottish Police http://www.scotland.police.uk NI Public Bodies Northern Ireland Government Departments https://www.northernireland.gov.uk/topics/your-executive/government-departments https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland Northern Ireland Public Sector Bodies and Local Authorities https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies Schools and Universities in Northern Ireland https://www.education-ni.gov.uk/ Health and Social care in Northern Ireland http://online.hscni.net Northern Ireland Housing Associations https://www.nidirect.gov.uk/contacts/housing-associations Police Service of Northern Ireland https://www.psni.police.uk

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes

Tender documents are also served through a separate tool: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=71886&B=NWUPC ↗

Appointment period ends
25 Jan 2024, 14:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
25 Jan 2024, 15:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Aug 2023 → 5 Mar 2024 · 5 dates
  1. Next notice expected
    16 Aug 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    25 Jan 2024, 14:00 GMT
  3. Bids opened
    25 Jan 2024, 15:00 GMT
  4. Contract starts
    19 Feb 2024
  5. Notice published
    5 Mar 2024, 17:18 GMT

Notice history

8 events · 5 releases on Find a Tender · since 4 Sept 2023
  1. Status changed to active
    4 Sept 2023, 14:21 BST
  2. Procurement method changed
    4 Sept 2023, 14:21 BST
  3. Deadline published: 4 Oct 2023, 14:00 BST
    4 Sept 2023, 14:21 BST
  4. Published value updated to £18,000,000
    9 Jan 2024, 13:20 GMT
    was £20,000,000
  5. Procurement method changed
    9 Jan 2024, 13:20 GMT
  6. Deadline moved to 25 Jan 2024, 14:00 GMT
    9 Jan 2024, 13:20 GMT
    +113 days · was 4 Oct 2023, 14:00 BST
  7. Status changed to cancelled
    17 Jan 2024, 17:19 GMT
  8. Status changed to complete
    5 Mar 2024, 17:18 GMT
Routine re-releases (5)
  • 2023-09: 1 release · 4 Sept 2023
  • 2023-04: 1 release · 6 Apr 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 64 from SMEs
Contracts signed 1latest 16 Feb 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Photographic Equipment & Consumables

    Signed
    16 Feb 2024
    Value
    £18,000,000
    Period
    … – 18 Feb 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad4——

Contracting authority & participating public bodies

2 public bodies on the notice

North Western Universities Purchasing Consortium

Contracting authorityPublic bodySub-central contracting authorityEducation 04045190 Room 404, 4th Floor, Crescent House, University of Salford, Salford, UK, M5 4WT Contact name, email, phone Published organisation website ↗

Other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • NWUPCReview body SalfordContact email, phone
  • NWUPC LtdReview body SalfordContact email, phone

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria