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planning
Official procurement procedure

Photo Booths in HM Passport Offices

Photographic equipment
Photographic services
Photographs
+1 more
UK
Published value
£300,000
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Home Office: "Photo Booths in HM Passport Offices". Published status: planning. Published value: £300,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityHome OfficeScope & CategoriesNot publishedSubmission Window
planning
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£300,000
Bidder Intelligence · Authority Profile: Home Office
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Home Office. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5.3Bids / Report
0% of reports have one bid
Supplier ConcentrationHigh Concentration
KAINOS SOFTWARE LIMITEDTop vendor: 56.7% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 140 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
KAINOS SOFTWARE LIMITED1 win£110,652,398
CIRRA - Clearsprings (Management) Limited & IRARA Secure Solutions Ltd1 win£63,968,042
Frequentis UK Limited1 win£11,147,119
Royal Mail Group Limited1 win£6,900,000
Bayliss Executive Travel Ltd1 win£1,706,000
Procedure terms
Contracting AuthorityHome Office
Procedure methodNot published
Procurement categoryNot published
Statusplanning
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published30 May 2025, 15:42 BST
Last source update30 May 2025, 15:42 BST
Recurring procurementNot published
ClassificationPhotographic equipment, Photographic services, Photographs, Specialised photography services
Delivery area
UK
OCIDocds-h6vhtk-0529fd
What is being bought
Description The Home Office is considering future service delivery options for photographic booths located at seven Area Processing Centres operated by HMPO. The service is currently delivered under a concession model where the supplier installs, operates, and maintains photo booths that provide customers with compliant passport photographs. This market engagement aims to assess supplier interest, capability, and any barriers to entry to inform the potential procurement strategy. Potential Requirements The potential service requirements are: • Supply and install photographic booths across HMPO service centres. • Operate and maintain the booths on a 24/7 basis, including hardware, software, and customer interface. • Ensure compliance with Home Office passport photograph requirements and biometric standards. • Deliver services under a concession model, where revenue is generated from customer use and a commission is returned to HMPO. • Integrate with existing HMPO digital systems where applicable. • Provide performance reporting and maintain uptime/service standards.
What changed
From the official release history
  1. Published value updated to £300,000
    30 May 2025, 15:42 BST
  2. Status changed to planning
    30 May 2025, 15:42 BST
  3. Official notice release published
    30 May 2025, 15:42 BST
  4. Buyer information updated
    30 May 2025, 15:42 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Pipeline notice
    30 May 2025, 15:42 BST
  2. Procedure published
    30 May 2025, 15:42 BST
  3. engagement
    13 Jun 2025, 23:59 BST · scheduled
    Suppliers are required to express interest by 16:00 on 13/06/2025 This market engagement exercise seeks to: • Understand the level of supplier interest in delivering a concession-based photographic booth service at HM Passport Office (HMPO) locations. • Assess supplier capabilities, delivery models, and commercial approaches. How to Express Interest Suppliers wishing to participate in this engagement must: 1. Email an Expression of Interest (EoI) to Photobooths-Interest@homeoffice.gov.uk with the subject line: “HMPO Photo Booths – Expression of Interest” 2. Include the following in the email: • Organisation name • Contact name • Email address • Telephone number • DUNS Number Please note: Suppliers are required to have a valid DUNS number (as provided by Dun & Bradstreet). If the procurement progresses to a formal tender, suppliers may also be asked to register on the Home Office eSourcing Portal (Jaggaer). After Expression of Interest (EoI) • Suppliers who submit an EoI will be contacted with further details of the engagement process. • This may include a Request for Information (RFI), supplier questionnaire, or one-to-one discussions. • Suppliers will be asked to sign a Non-Disclosure Agreement (NDA) before accessing further documentation. Please note: The end of the EoI period does not mark the end of market engagement. Further dialogue may continue with interested suppliers to refine requirements and inform the procurement strategy.
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Home Office

Contracting authority GB-PPON-PWGC-6513-PQLZ
View buyer profile
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published