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PHE - Corporate - ICT - PHE - Corporate - ICT- Hopin All-in-one Virtual Event Platform

Communication software package
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Public Health England: "PHE - Corporate - ICT - PHE - Corporate - ICT- Hopin All-in-one Virtual Event Platform". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityPublic Health EnglandScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Public Health England
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Public Health England. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.3Bids / Report
71.2% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 58 active published awards; 52 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityPublic Health England
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published18 Mar 2021, 22:56 GMT
Last source update18 Mar 2021, 22:56 GMT
Recurring procurementNot published
ClassificationCommunication software package
Delivery area
UK
OCIDocds-h6vhtk-029d39
What is being bought
Public Health England, an executive agency of the Department of Health and Social and Care (DH) (hereafter referred to as "Public Health England" or "PHE" also referred to as the "Contracting Authority" or the "Authority" or the "Employer") is wishes to award Hopin a one year licence agreement for a All-in-one virtual events platform. This software has been identified as a tool to help the transition team engage with a variety of stakeholders (internal and external) at scale in order to support the large scale change that is taking place.
What changed
From the official release history
  1. Status changed to complete
    18 Mar 2021, 22:56 GMT
  2. Official notice release published
    18 Mar 2021, 22:56 GMT
  3. Buyer information updated
    18 Mar 2021, 22:56 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    To enable large numbers of colleagues to be actively involved in the development of the new public health system. There is a need to enable people to come together. This has to be done virtually and is not simply a large meeting that could be accommodated on Teams. To support the next stage of the programme a large scale conference platform is required. Hopin is a virtual online events platform that allows for the hosting large scale online conferencing events with up to 100,000 attendees. The platform mimics a large-scale event, providing on stage and backstage spaces including multiple meeting rooms which can all be run in parallel, allowing for people to migrate between spaces. The platform is customisable and allows for analysis of post event data to improve future sessions. This has been identified as a tool to help the transition team engage with a variety of stakeholders (internal and external) at scale in order to support the large scale change that is taking place. Hopin is able to replicate a face to face event virtually, giving participants a different experience to any other platforms on the market: - Virtual platform for large scale events involving over 1,000 participants. - Ability for participants to interact with speakers and content via polls, voting, annotation, chat box, Q&A function and breakout rooms with audio and video link. -Participants from more than one organisation -Multiple parallel meetings/conversations (e.g. breakout rooms) -Meeting rooms which have varying access requirements (e.g. presenter only rooms, role specific rooms, open rooms) -Meeting rooms which have varying functional requirements (e.g. different speaking privileges, live documents, chat types) -Over 90 minutes in length -Multiple sequences / rounds of meetings -Ability to both control participant movement and also let participants move freely -Generated content (documents/annotations/recordings) to move between rooms Large amounts of data generation (10,000+ chat words)
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    18 Mar 2021, 22:56 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 18 Mar 2021, 00:00 GMT · £50,000
Commercial outcome and competition
Awards
Hopin
Not published · Not published · active
Contracts
Contract
£50,000 · signed 18 Mar 2021, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Public Health England

Contracting authority GB-FTS-2800
View buyer profile

  • Public Health England
    buyer

    Manor Farm Road, Porton Down, Salisbury, UK, SP2 0QT
    Anwar.Hossain@phe.gov.uk
    +44 2083277847

  • Hopin
    supplier

    London EC2A 4BX, UK

  • Not applicable
    reviewBody

    Not applicable
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleWe have previously reviewed the market and at this stage we are unable to source an equivalent software product to run large scale virtual events. We have drawn on work undertaken by NHS Horizons colleagues with NHSX to understand the market for online conferencing products, evaluate products available and the extent to which they are able to meet our functional requirements and offer a good quality delegate experience, and this Hopin product has been identified as the best / most suitable. Without this platform, we limit the impact of engagement efforts impacting on the overall success of the reform and transition programme in the following ways: Interactive Virtual events will be restricted by numbers, and the level of audience engagement will be low, this will reduce the effectiveness of large meetings in their ability to bring systems and communities together to deliver programmes of change. Therefore, a direct award to Hopin is appropriate and justified based on PCR 2015 regulations, clause 32.2b (ii), which state that; the negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:— (ii) competition is absent for technical reasons.