Find a TenderAwarded
Published 19 Jun 2023, 11:35 BST

Official UK procurement notice

PRF 1513 - Respite Care Services with Accommodation for Adults with LD/Autism

Official notice

Authority: Peterborough City Council (Local council)·Consortium: 3 public authorities

3 lotsServicesOpen procedureSME suitable
Published estimate£7,625,962envelope for 3 lots
Submissions closed 19 Jul 2023awarded 10 Oct 2023
Awarded to Hereward Care Services Limited, The Edmund Trust2 awards
Contract term Varies by lotfirst lot 5 yrs from 1 Nov 2023 · see each lot

What is being bought3 lots · detail below

Published requirement description

Peterborough City Council and Cambridgeshire County Council have conducted a joint procurement for Services Contracts for the Provision of Respite Care Services with Accommodation for Adults with Learning Difficulties/Autism.

This procurement is divided into 3 Lots:

Lot 1 - Peterborough 6 Shared Beds Service - Peterborough City Council Funded.

Lot 2 - Peterborough 5 Shared Beds Service - Integrated Care Board (ICB) Funded.

Lot 3 - Cambridgeshire 4 Shared Beds Service - Cambridgeshire County Council Funded.

Budgets:

Lot 1 - £429,240 per annum.

Lot 2 - £393,562 (single year).

Lot 3 - £294,000 per annum.

Budget to be uplifted annually as per the inflation strategy through the business plan.

CPV: Social work services with accommodation · Welfare services for the handicapped

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£7,625,962 together) · same evaluation weights on every lot
Lot #1Peterborough 6 Shared Beds Service - Peterborough City Council Funded.AwardedRenewal 5 yrsPublished value£4,292,400

Peterborough City Council and Cambridgeshire County Council have Tendered and Awarded a Contract for a single Economic Operator to provide Respite Care Services with Accommodation for Adults with Learning Disabilities / Autism.

Lot 1 is for the provision of 6 shared accommodation beds for Peterborough, funded by Peterborough City Council.

Respite Care for a person with a Learning Disability and/or Autism is defined as short-term support to give temporary relief for their usual unpaid carer. Services are delivered to the person accessing respite. There is the dual benefit of not only providing a break for the informal carer but also a positive experience for the person receiving support through activities, social opportunities and skills development.

The benefits of respite care are widely acknowledged - improving carers’ physical and emotional wellbeing, enabling disabled people to continue to reside at home, and delaying or avoiding admission to long-term care. Respite care can help to sustain caring relationships, promote good health, prevent crises, and reduce the likelihood of neglect and family breakdown. Respite services are central to achieving sustainable care in the community and containing the costs of long-term care. Government policy initiatives continue to emphasise the importance of respite care and short breaks that positively impact on carer wellbeing, delivered via a personalised self-directed care service.

The services provided are for a range of service users from those who have low to moderate needs through to those assessed as having complex needs, the definition of which is: service users assessed as having a learning disability and associated multiple disabilities, which may include impairments of vision, hearing and movement as well as other health conditions such as epilepsy and autism. They will require specialist support and adaptive communication methods.

Contract period: 1 Nov 2023 – 31 Oct 2028 (5 yrs)
Delivery: East of England
Extensions: One option to extend for a period of 36 months and a further option to extend for a period of 24 months at the Authorities’ sole discretion.Variant bids: not allowed
Lot #2Peterborough 5 Shared Beds Service - Integrated Care Board (ICB) Funded.Cancelled 1 yrPublished value£393,562

Peterborough City Council and Cambridgeshire County Council have Tendered and Awarded a Contract for a single Economic Operator to provide Respite Care Services with Accommodation for Adults with Learning Disabilities / Autism.

Lot 2 is for the provision of 5 shared accommodation beds for Peterborough, funded by the Integrated Care Board (ICB).

Respite Care for a person with a Learning Disability and/or Autism is defined as short-term support to give temporary relief for their usual unpaid carer. Services are delivered to the person accessing respite. There is the dual benefit of not only providing a break for the informal carer but also a positive experience for the person receiving support through activities, social opportunities and skills development.

The benefits of respite care are widely acknowledged - improving carers’ physical and emotional wellbeing, enabling disabled people to continue to reside at home, and delaying or avoiding admission to long-term care. Respite care can help to sustain caring relationships, promote good health, prevent crises, and reduce the likelihood of neglect and family breakdown. Respite services are central to achieving sustainable care in the community and containing the costs of long-term care. Government policy initiatives continue to emphasise the importance of respite care and short breaks that positively impact on carer wellbeing, delivered via a personalised self-directed care service.

The services provided are for a range of service users from those who have low to moderate needs through to those assessed as having complex needs, the definition of which is: service users assessed as having a learning disability and associated multiple disabilities, which may include impairments of vision, hearing and movement as well as other health conditions such as epilepsy and autism. They will require specialist support and adaptive communication methods.

Contract period: 1 Nov 2023 – 31 Oct 2024 (1 yr)
Delivery: East of England
Variant bids: not allowed
Lot #3Cambridgeshire 4 Shared Beds Service - Cambridgeshire County Council Funded.AwardedRenewal 5 yrsPublished value£2,940,000

Peterborough City Council and Cambridgeshire County Council have Tendered and Awarded a Contract for a single Economic Operator to provide Respite Care Services with Accommodation for Adults with Learning Disabilities / Autism.

Lot 3 is for the provision of 4 shared accommodation beds for Cambridgeshire, funded by Cambridgeshire County Council.

Respite Care for a person with a Learning Disability and/or Autism is defined as short-term support to give temporary relief for their usual unpaid carer. Services are delivered to the person accessing respite. There is the dual benefit of not only providing a break for the informal carer but also a positive experience for the person receiving support through activities, social opportunities and skills development.

The benefits of respite care are widely acknowledged - improving carers’ physical and emotional wellbeing, enabling disabled people to continue to reside at home, and delaying or avoiding admission to long-term care. Respite care can help to sustain caring relationships, promote good health, prevent crises, and reduce the likelihood of neglect and family breakdown. Respite services are central to achieving sustainable care in the community and containing the costs of long-term care. Government policy initiatives continue to emphasise the importance of respite care and short breaks that positively impact on carer wellbeing, delivered via a personalised self-directed care service.

The services provided are for a range of service users from those who have low to moderate needs through to those assessed as having complex needs, the definition of which is: service users assessed as having a learning disability and associated multiple disabilities, which may include impairments of vision, hearing and movement as well as other health conditions such as epilepsy and autism. They will require specialist support and adaptive communication methods.

Contract period: 1 Nov 2023 – 31 Oct 2028 (5 yrs)
Delivery: East of England
Extensions: One option to extend for a period of 36 months and a further option to extend for a period of 24 months at the Authorities’ sole discretion.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
19 Jun 2023, 11:35 BST
Last source update
24 Oct 2023, 15:18 BST
Award evaluation window
19 Jul 2023 – …
Authority reference
DN665686
FTS notice number
2023/S 000-031373
Classification (CPV)
Social work services with accommodationWelfare services for the handicapped
Delivery area
East of England (UKH11)
Official registry OCID
ocds-h6vhtk-03d760 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Jul 2023, 12:05 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Jul 2023 → 1 Nov 2023 · 4 dates
  1. Submission deadline
    19 Jul 2023, 12:00 BST
  2. Bids opened
    19 Jul 2023, 12:05 BST
  3. Notice published
    24 Oct 2023, 15:18 BST
  4. Contract starts
    1 Nov 2023

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    24 Oct 2023, 15:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £7,225,4802 contracts exc. VAT
Bids received 22 from SMEs
Contracts signed 2latest 10 Oct 2023

1 further award records carry no date or value.

Contracts

  • Peterborough 6 Shared Beds Service - Peterborough City Council Funded. · Hereward Care Services LimitedSME

    Signed
    10 Oct 2023
    Value
    £4,292,400
    Period
    … – 31 Oct 2028
    Status
    active
  • Cambridgeshire 4 Shared Beds Service - Cambridgeshire County Council Funded. · The Edmund TrustSME

    Signed
    10 Oct 2023
    Value
    £2,933,080
    Period
    … – 31 Oct 2028
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Peterborough 6 Shared Beds Service - Peterborough City Council Funded.1bids · 1 electronic1——
3 · Cambridgeshire 4 Shared Beds Service - Cambridgeshire County Council Funded.1bids · 1 electronic1——

Contracting authority & participating public bodies

3 public bodies on the notice

Peterborough City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Sand Martin House, Bittern Way, Peterborough, UK, PE2 8TYContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Cambrideshire County CouncilContracting authority Huntingdon, UKContact email
  • Cambridgeshire County CouncilContracting authority Huntingdon, UKContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • Hereward Care Services LimitedAwarded supplier 6 Papyrus Parc, Papyrus Road, Peterborough, East of England, PE4 5BH
  • The Edmund TrustAwarded supplier Suite G10 & G11, Blenheim House, Cambridge Innovation Park, Denny End Rd, Waterbeach, East of England, CB25 9GL

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.