Official UK procurement notice
Pension Support Services · UK public procurement notice
Authority: The Board of Trustees of the Highlands and Islands Enterprise Superannuation Scheme
What is being bought
Published requirement descriptionThis is a Contract Award Notice and as such the procurement process is complete. The Board of Trustees (the Trustees) of the Highlands and Islands Enterprise Superannuation Scheme (TBTHSS) are inviting bids for pension support services including Administration; Investment and Actuarial and also Guaranteed Minimum Pension (GMP) equalisation exercise.
It is expected that these services will be required from 1 May 2023 for an initial period of 3 years with the Trustees having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. Should the supplier be unsuccessful at the re-tender, the administration services element of the contract will be extended by up to 6 months - the maximum contract length is stated as 54 months to reflect this.
The maximum initial 3-year budget currently available to deliver the core elements of the service is GBP 650,000 and the maximum budget for the GMP equalisation exercise was GBP 100,000 (both excluding VAT - see Scope of Requirements and Tender Guidance for full details).
- Recurrence: The Trustees reserve the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
CPV: Group pension services · Pension fund administration services · Pension fund consultancy services · Pension fund management services · Pension investment services · Pension services
The lotProcurement structure
single lot · value publishedLot #1The key tasks cover:AwardedRenewalPublished value£966,666
The key tasks cover:
-Administration – general; scheme accounting; pensioner payroll; governance / scheme secretarial support
-Actuarial consultancy
-Investment consultancy
-Guaranteed Minimum Pension age equalisation exercise
The contract starts on 1 May 2023 and is let for 3 years until 30 April 2026, with the Trustees having the option to extend by a period or periods up to 12 months. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Management and Delivery Team – Key Individuals and Deputies: 10%
- Management and Delivery Methodology for Administration Services: 15%
- GMP Equalisation Exercise: 5%
- Management and Delivery Methodology – Actuarial and Investment: 15%
- Management and Delivery Methodology – Joint approach to all core elements and interaction with members: 20%
- price: 35%
Published award criteria (8)
- Prompt Payment Standard Clause: Pass/Fail
- Cyber Security: Pass/Fail
- Management and Delivery Team – Key Individuals and Deputies: 10%
- Management and Delivery Methodology for Administration Services: 15%
- GMP Equalisation Exercise: 5%
- Management and Delivery Methodology – Actuarial and Investment: 15%
- Management and Delivery Methodology – Joint approach to all core elements and interaction with members: 20%
- Price: 35%
- Condition of participationno text publishedMinimum: 4B.5 It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of the contract, the types and levels of insurance indicated below: Employer’s (Compulsory) Liability Insurance = GBP5M for each and every claim. See http://www.hse.gov.uk/p…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The Trustees reserve the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
- First published
- 2 Dec 2022, 12:25 GMT
- Last source update
- 21 Apr 2023, 08:53 BST
- Award evaluation window
- 24 Jan 2023 – …
- Authority reference
FTS023- FTS notice number
2023/S 000-011420- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038a28Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contract will include SLAs and KPIs which can be found within the Tender documentation.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session
Publisher note: It is estimated that the total value of the services over the maximum duration of 4 years will be GBP 952,000 (ex VAT). This is the figure which has been used in II.1.7 & V.2.4. (SC Ref:723916)
How it was run
Official notice- Submission deadline
- 24 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 24 Jan 2023, 12:00 GMT
Timeline
24 Jan 2023 → 21 Apr 2023 · 3 dates- Submission deadline24 Jan 2023, 12:00 GMT
- Bids opened24 Jan 2023, 12:00 GMT
- Notice published21 Apr 2023, 08:53 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Apr 2023, 08:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Spence and Partners LimitedSME | £952,000 † | — | Awarded |
Contracts
Contract 011420-2023-FTS 023-1 · Spence and Partners LimitedSME
- Signed
- 20 Apr 2023
- Value
- £952,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Spence & Partners LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.