Official UK procurement notice
Payroll System · UK public procurement notice
Authority: Bournemouth, Christchurch and Poole Council (Local council)
What is being bought
Published requirement descriptionThe new Payroll system will come into effect from 01 April 2026, with parallel running of payslips with the current system from 01 January 2026. The contract will be for an initial period of five years with the option to extend for a further 5 years (5+3+2). Therefore, if all extensions were taken the full length of the contract would be for ten years. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process.
CPV: Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1The provision, implementation, and maintenance of a payroll systemAwardedRenewal
The provision, implementation, and maintenance of a payroll system. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process, ensuring accurate and timely payment of salaries, taxes, and benefits to employees. This includes a more modern, automated and cloud-based SaaS payroll system that can integrate with Microsoft MS Dynamics 365.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Demonstration: 30%
- Quality: 30%
- price: 40%
Published award criteria (3)
- Demonstration: 30
- Quality: 30
- Price: 40
- Suitability
Refer to procurement documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 16 Oct 2024, 11:51 BST
- Last source update
- 5 Jun 2025, 10:38 BST
- Award evaluation window
- 15 Nov 2024 – …
- Authority reference
DN734703- FTS notice number
2025/S 000-030128- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04acb3Find a Tender
- Performance terms
Please note that if a bid is received from a consortium or from two suppliers then words will be added to the contract to enable suppliers to be held liable for performance individually or jointly (joint and several liability).
- Review procedure
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
How it was run
Official notice- Submission deadline
- 15 Nov 2024, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 15 Nov 2024, 14:00 GMT
Timeline
15 Nov 2024 → 5 Jun 2025 · 4 dates- Submission deadline15 Nov 2024, 14:00 GMT
- Bids opened15 Nov 2024, 14:00 GMT
- Contract starts1 Apr 2025, 00:00 BST
- Notice published5 Jun 2025, 10:38 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Jun 2025, 10:38 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MHR INTERNATIONAL UK LIMITED | — | — | Awarded |
Contracts
Payroll System · MHR INTERNATIONAL UK LIMITED
- Signed
- 25 Feb 2025
- Value
- —
- Period
- … – 31 Mar 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The provision, implementation, and maintenance of a payroll system | 3bids · 3 electronic | 0 | — | £773,705 – £1,364,393 |
| Whole notice | — | — | — | £773,705 – £1,364,393 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Courts of Justice, StrandReview body
Bidders & participating suppliers
1 commercial party on the notice- MHR International UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria