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Find a TenderAwardedContract details notice
Published 12 Nov 2025, 10:20 GMT

Official UK procurement notice

Payroll Services for the British Embassy Warsaw

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£126,016≈ £63k / year · £155,000 inc. VAT20.1% below final estimate
Submissions closed 14 Dec 2025awarded 2 Feb 2026
Awarded to MERICON KUBIAK DURAJ SPÓŁKA JAWNA2 awards
Contract term 2 yrsends 31 May 2028 · up to 31 May 2031 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

The purpose of the tender is to identify a single service provider to provide overall HR and payroll services in line with the local labour law in Poland.

  • No preliminary market engagement: N/A

CPV: Personnel and payroll services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£126,016
Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2031 with extensionsValue: £126,016 exc. VAT · £155,000 inc. VAT
Extensions: The contract will be extended if BE Warsaw is satisfied with the services.
79631000 Personnel and payroll services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical Criteria: 60%
  • Commercial Criteria: 40%
Published award criteria (2)
  • Technical Criteria
  • Commercial Criteria
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Nov 2025, 10:20 GMT
Last source update
21 May 2026, 08:14 BST
Award evaluation window
Submission end – 13 Feb 2026
FTS notice number
2025/S 000-073046
Latest notice
Contract details notice (UK7)
Classification (CPV)
Personnel and payroll services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05df3e Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
14 Dec 2025, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

fcdo.bravosolution.co.uk ↗

Timeline

12 Nov 2025 → 1 Jun 2026 · 7 dates
  1. Tender notice published348 days ago
    12 Nov 2025, 10:20 GMT
  2. Submission deadline316 days ago
    14 Dec 2025, 23:59 GMT
  3. Assessment summaries sent267 days ago
    2 Feb 2026
  4. Standstill ends257 days ago
    11 Feb 2026, 23:59 GMT
  5. Award decision expected by255 days ago
    13 Feb 2026, 23:59 GMT
  6. Latest notice published159 days ago
    21 May 2026, 08:14 BST
  7. Contract starts148 days ago
    1 Jun 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 12 Nov 2025
  1. Tender notice published
    12 Nov 2025, 10:20 GMT
    UK4
  2. Contract award notice published
    2 Feb 2026, 09:56 GMT
    UK6
  3. Status changed to complete
    2 Feb 2026, 09:56 GMT
  4. Contract signature expected
    2 Mar 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    21 May 2026, 08:14 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £100,6541 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 88 from SMEs
Contracts signed 1latest 20 May 2026
Awarded toValueDateStatus
MERICON KUBIAK DURAJ SPÓŁKA JAWNA1 Jun 2026 – 31 May 2028 · up to 31 May 2031Extensions: The contract will be extended if the Authority is satisfied with the services provided.£100,654same award published again · counted once2 Feb 2026standstill to 11 Feb 2026Standstill
MERICON KUBIAK DURAJ SPÓŁKA JAWNA£100,654 †—Awarded

Contracts

  • Contract 2 · MERICON KUBIAK DURAJ SPÓŁKA JAWNA

    Signed
    20 May 2026
    Value
    £100,654
    Period
    1 Jun 2026 – 31 May 2028 · up to 31 May 2031 with extensions
    Status
    active
    Extensions
    Extensions will be used if the Authority is satisfied with the services provided by the Contractor.

    No agreed KPIs: KPIs will be introduced if necessary.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8final-stage tenders80—

Contracting authority & participating public bodies

Foreign, Commonwealth and Development Office

Contracting authorityPublic authority - central government GB-PPON: PXRR-8771-PHVX King Charles Street, London, London, SW1A 2AHContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender