Find a TenderAwarded without competition

Published 16 Jan 2024, 09:37 GMT

Official UK procurement notice

Payroll, Roster and Availability IT System for Hertfordshire Fire and Rescue Service

Official notice

Authority: Hertfordshire County Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: East of England (UKH23)

Awarded value£387,066published contract · exc. VAT

Awarded 24 Aug 2023no call for competition

Awarded to Gartan Technologies

What is being bought

Published requirement description

This is an Award Notice for the Provision of a Payroll, Roster and Availability IT System for HFRS. This is a direct award because competition is absent for technical reasons.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1This is an Award NoticeAwarded

This is an Award Notice. Hertfordshire County Council has awarded a contract for the Provision of a Payroll, Roster and Availability IT System for the Hertfordshire Fire and Rescue Service (HFRS).

Gartan is an integrated workforce management solution designed to manage Emergency Services sector's time management needs. It is comprised of integrated 'On Call' & full time staff rostering and payroll management modules. The backbone of the rostering modules are the minimum crewing/staffing requirements at each location. The absence management algorithms are used to measure an employee's availability against the relevant minimum requirements. If a staffing issue will occur, the user is immediately alerted. If they have the user rights to create a staffing issue (e.g., a personnel shortage) the relevant users (e.g., managers) are alerted via SMS messaging, email and or App push notifications.

Delivery: East of England

Extensions: There is provision for an extension of 24 months. The value stated in II.1.7 is inclusive of this.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 16 Jan 2024, 09:37 GMT
Last source update: 30 Jan 2024, 12:43 GMT
Authority reference: HCC2315068
FTS notice number: 2024/S 000-003054
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: East of England (UKH23)
Official registry OCID: ocds-h6vhtk-042d6b Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Hertfordshire County Council (HCC) is relying on Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 in making this award without prior publication. Regulation 32(2)(b)(ii) permits such an award where competition is absent for technical reasons.

Publisher note: Where the works, supplies or services can be supplied only by a particular economic operator because competition is absent for technical reasons stated in Annex D.

Notice history

2 releases on Find a Tender

Published amendments (1)

For clarity there is no separate Annex D (as per the text in the original award notice) and the explanation for awarding this contract is below:- Hertfordshire Fire and Rescue Service (HFRS) has an integrated workforce management solution designed to manage it's time management needs. The application provides real-time insight into the availability of on-call fire services and optimises crewing fo…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £387,0661 contract exc. VAT

Bids received 1

Contracts signed 1latest 24 Aug 2023

Awarded to	Value	Date	Status
Gartan TechnologiesSME	£387,066 †	—	Awarded

Contracts

Payroll, Roster and Availability IT System for Hertfordshire Fire and Rescue Service · Gartan TechnologiesSME
Signed
24 Aug 2023
Value
£387,066
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Hertfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services PEGS LANE, HERTFORD, East of England, SG138DQContact email

Dispute resolution & review bodies

High Court Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Gartan TechnologiesAwarded supplier Letterkenny, IE0

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.