Payroll & HR Services · UK public procurement notice

The payroll provision will take the form of:

Input of data, including changes, will be made on a school-by-school basis

Checking of reports prior to payment will be undertaken by the Trust central team

Payments to staff and HMRC will be made by the provider from the Trust bank account by BACs

A pay date of 15th of each month or the nearest weekday before that if the 15th falls on a Saturday, Sunday or Bank Holiday for all staff

Reports will need to identify school and staff type (teacher, educational support staff, business support staff etc.)

Contributions are made to the Teacher's Pension Scheme

All schools fall within one Local Government Pension Scheme, but are currently individually registered

The provider will be expected to make payments and provide information to all relevant pension schemes, and to factor in the different rate of contributions

The provider will be required to support the Trust with relevant audit and statutory requests to timescales as specified by the request

The Trust is seeking a HR Service that provides:

Specialist Recruitment/e-recruitment support

This service includes the provision of specialist recruitment advice and guidance.

External and internal advertising linked to website and tracking system.

Support for first stage interview shortlisting if required.

Administration and candidate correspondence.

References and processing Disclosure Barring Service/ safer recruitment and other related checks.

Model templates, guidance and tool kit - issuing/processing Letters of Employment and Contracts of Employment, ensuring the Catholic Education Service (CES) contracts are issued.

Making changes to Contracts of Employment and reissuing the same.

Human Resource Consultancy (Employee Relations)

These services include the provision of general consultancy services across all aspects of human resource requirement, to include:

Securing good performance and managing capability.

Securing good attendance and managing ill health and absence issues, e.g. Occupational Health Services.

Dealing with grievances, bullying, harassment, and discrimination issues

Managing disciplinary and grievance cases, including the management of employment tribunal cases.

Operating effective probation periods

Support the Trust Executive Team in managing and maintaining effective collective industrial relations, e.g. handling trade union negotiations and disputes

Performance management, attendance management and capability - support lines managers

Suspension Management

Business and Administration Support Services

The service includes the provision of the following services:

All human resource contractual correspondence / letters.

Updating and managing the human resource personnel system and staff records.

Provide model human resource policies, procedures, guidance and process templates, as requested by the Trust, in line with CES policies.

Safer recruitment and audit checks - provide data and reports as required.

Employee Relations Case Management systems with workflow methodology with full topic scope ranging from performance issues to disciplinary and associated management information provided for trend analysis and future risk mitigation.

Transactional services including but not limited to benefits administration and performance evaluation.

Policy review in line with CES guidance

Self-service management information with trend analysis.

Provision of model human resource employment policies, procedures and guidance.

Regular Human Resource Newsletter and briefings on latest issues and developments.

Other requirements

User-friendly portal/interface.

Assurances with HR statutory requirements such as GDPR, Gender pay gap reporting, HMRC regulatory requirements.

Subject Access Request management.

Real-time single staff record with an overview of every employee.

A system that supports statutory returns and other returns required by the DfE.