Official UK procurement notice
Party in the Park 2026 · UK public procurement notice
Authority: Wokingham Town Council (Local council)
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate£77,400£92,880 inc. VAT
Submissions closed 3 Oct 2025awarded 23 Oct 2025
Awarded to PRODUCTION LIVE LTD
Contract term 7 moends 7 Jun 2026 · up to 5 Jun 2028 with extensions · starts 1 Nov 2025
What is being bought
Published requirement descriptionProvision of all aspects of a summer concert
- Not divided into lots: Wokingham Town Council lacks the resource and expertise required to manage multiple contracts from different suppliers for this event.
CPV: Event services · Festival organisation services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£77,400
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- Alignment with the event specification documentation: 31.25%
- Evidence of experience of delivering this type of event: 18.75%
- Evidence of understanding of, and provision for, the health and safety aspects of the event: 18.75%
- Alignment with the town council's key principles: 6.25%
- Price: 25%
Published award criteria (5)
- Alignment with the event specification documentation: The extent to which the proposal meets the specification as detailed in the event specification documentation. This includes aspect such as: * Information on stage choice and construction, lighting and sound provision and power * Information on the provision of welfare facilities for staff and artists and for the public * Information on appropriate waste clearance and refuse facilities * Information on stage screens and filming of the event * Evidence of including provision for broadening access (BSL interpreters, disabled viewing area) * Evidence of consideration of a good range of acts and a recognition that this event needs to be different to other local events * Evidence of including a Master of Ceremonies * Evidence of an understanding of the need to work effectively with Wokingham Town Council, the Licensing Authority and other local stakeholders and partners * Information on suggested marketing plans and an understanding of interaction with WTC on final marketing plans and event branding * Evidence of experience of creating assets including print, web and social media *Evidence that consideration has been given to address any needs of PRS, PPL licences
- Price: Total price for all aspects of the event
- Evidence of experience of delivering this type of event: The extent to which the tendering organisation has provided: * Clear evidence of experience and capability in running an event of this sort (outdoor, free / no restricted entry), including at least two references from previous clients * Details of previous events run that are either similar, or can demonstrate the capability to adapt experience to deliver this type of event * Any evidence of (relevant) qualifications, awards etc
- Evidence of understanding of, and provision for, the health and safety aspects of the event: The extent to which the tendering organisation has provided: * Evidence demonstrating an understanding of the need for appropriate management structure, Event Plan and recognition of the required Safety Advisory Group process through Wokingham Borough Council (Licensing Authority) for such public events * Information on provision for security needs e.g. crowd safety/marshalling, SIA trained personnel * Information on the provision of First Aid facilities for the event * Evidence of understanding of the need to assure all aspects of event particularly in relation to managing sub-contractors * Evidence of appropriate insurance cover - Public Liability/Employers Liability at a minimum of £10M * Evidence of assurance in respect to safety of/insurance of all equipment (Own, Sub-contractors, Suppliers, Food traders, Artists)
- Alignment with the town council's key principles: Evidence of consideration of how the event delivers (or could deliver) against the council's four key principles of: * Being sustainable * Involving Everyone * Fostering Town Pride * Enriching the Community
What this means for your bid
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Sept 2025, 09:14 BST
- Last source update
- 30 Jan 2026, 15:19 GMT
- Award evaluation window
- Submission end – 24 Oct 2025
- FTS notice number
2025/S 000-054495- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059571Find a Tender- Contract terms summary
Invoices for delivery of the event to be submitted to [email protected]
Payment terms are 30-days from submission of invoice.
All invoices must include a Purchase Order number which will be provided when services are commissioned.
A deposit of up to 30% of the total cost (excluding VAT) is available on signing of the contract, with the remaining balances payable under usual invoice terms after delivery of the event.
How it was run
Official notice- Submission deadline
- 3 Oct 2025, 12:00 BST
- Clarification deadline
- 26 Sept 2025, 16:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Tenders to be submitted via email to:
Details of the tender opportunity and documentation can be found at www.wokingham-tc.gov.uk ↗
Please clearly mark all tender submissions as relating to Party in the Park
Timeline
8 Sept 2025 → 30 Jan 2026 · 8 dates- Tender notice published8 Sept 2025, 09:14 BST
- Clarification questions by395 days ago26 Sept 2025, 16:00 BST
- Submission deadline388 days ago3 Oct 2025, 12:00 BST
- Award decision expected by367 days ago24 Oct 2025, 23:59 BST
- Assessment summaries sent365 days ago27 Oct 2025
- Contract starts360 days ago1 Nov 2025
- Standstill ends354 days ago6 Nov 2025, 23:59 GMT
- Latest notice published269 days ago30 Jan 2026, 15:19 GMT
Notice history
5 events · 3 releases on Find a Tender · since 8 Sept 2025- Tender notice published8 Sept 2025, 09:14 BSTUK4
- Contract award notice published28 Oct 2025, 09:37 GMTUK6
- Status changed to complete28 Oct 2025, 09:37 GMT
- Contract signature expected28 Nov 2025, 23:59 GMTscheduled
- Contract details notice published30 Jan 2026, 15:19 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £226,3141 award exc. VAT
Bids received 65 from SMEs
Contracts signed 1latest 30 Jan 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| PRODUCTION LIVE LTD1 Dec 2025 – 8 Jun 2026 · up to 30 Jun 2028Extensions: Following each annual event a summary meeting will be held to review the success of the event, and the committee will make a decision on whether an extension is offered. The maximum number of extensions available under the contract is two (running to 2028) | £226,314 | 23 Oct 2025 | Awarded |
Contracts
PITP Contract 2026 · PRODUCTION LIVE LTD
- Signed
- 30 Jan 2026
- Value
- £75,438
- Period
- 30 Jan 2026 – 8 Jun 2026 · up to 30 Jun 2028 with extensions
- Status
- active
- Extensions
- Potential to extend to cover the same event in 2027 and 2028
No agreed KPIs: Contract value is not at or above £5M including VAT
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 5 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PRODUCTION LIVE LTDAwarded supplier
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Explanation on the acceptance of partial proposals or lots for this tender
- Bidding documents and specifications Please ensure this document is completed and returned as part of your tender proposal
- Bidding documents and specifications This is for information only and provided as an example of the contract that we would expect the appointed supplier to sign.
- Bidding documents and specifications For information
- Bidding documents and specifications This is provided for information - we recommend a site visit to better understand the available space
- Bidding documents and specifications This document provides the outline and requirement for the event.
- Bidding documents and specifications Please ensure this document is completed and returned as part of your tender proposal
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender