Find a TenderAwarded

Published 31 Mar 2022, 10:33 BST

Official UK procurement notice

Parks, Street Scene and Green Infrastructure Management System for SWISCo

Official notice

Authority: Torbay Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedure

Sectors: Software Packages & ERP (48) Delivery: South West (UKK42)

Published estimate£360,000exc. VAT

Submissions closed 29 Apr 2022awarded 26 May 2022

Awarded to Abavus Ltd.

What is being bought

Published requirement description

Delivery in two phases of a SaaS system to manage SWISCo’s Parks, Street Scene and Green

Infrastructure service to include:

Green Infrastructure (Trees)

Street Scene

Parks & Grounds Maintenance

Communities (Parks, Play, Allotments & Public Rights of Way)

Back Office system

Integration of data with Torbay Council’s CRM system, using API’s or other appropriate

means

In-Cab Technology

Lone Working support

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal

Delivery: South West

Extensions: It is intended that the initial period of 3 years will be followed by an annual rolling 12-month Contract for hosting and maintenance and support.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 25%Social value: 10%

Published sub-criteria (4)

Method Statements: 55%
Demonstration: 10%
price: 25%
Social Value: 10%

Published award criteria (4)

Method Statements: 55
Demonstration: 10
Social Value: 10
Price: 25

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 31 Mar 2022, 10:33 BST
Last source update: 29 Jun 2022, 16:46 BST
Award evaluation window: 27 Apr 2022 – …
Authority reference: DN605082
FTS notice number: 2022/S 000-017807
Classification (CPV): Software package and information systems
Delivery area: South West (UKK42)
Official registry OCID: ocds-h6vhtk-03283e Find a Tender

Publisher note: Full Access to Documents In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 29 Apr 2022, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 27 Apr 2022, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

27 Apr 2022 → 29 Jun 2022 · 3 dates

Bids opened
27 Apr 2022, 12:00 BST
Submission deadline
29 Apr 2022, 12:00 BST
Notice published
29 Jun 2022, 16:46 BST

Notice history

3 events · 3 releases on Find a Tender · since 31 Mar 2022

Deadline moved to 29 Apr 2022, 12:00 BST
31 Mar 2022, 10:33 BST
+2 days · was 27 Apr 2022, 12:00 BST
Status changed to complete
29 Jun 2022, 16:46 BST
Buyer details updated
29 Jun 2022, 16:46 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	27 Apr 2022	29 Apr 2022	+2 d
—	Bid openingConditions for opening of tenders · IV.2.7	27 Apr 2022	29 Apr 2022	+2 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 3

Contracts signed 1latest 26 May 2022

Awarded to	Value	Date	Status
Abavus Ltd.SME	—	—	Awarded

Contracts

Contract 017807-2022-1 · Abavus Ltd.SME
Signed
26 May 2022
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Delivery in two phases of a SaaS system to manage SWISCo’s Parks, Street Scene and Green	3bids · 3 electronic	—	—	£174,420 – £360,000
Whole notice	—	—	—	£174,420 – £360,000

Contracting authority & participating public bodies

2 public bodies on the notice

Torbay Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Torbay Council Town Hall, Castle Circus, Torquay, South West, TQ1 3DRContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Abavus Ltd.Awarded supplier 7-8 The Shrubberies, South Woodford, London, London, E18 1BD

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.