Find a TenderAwardedContract award notice

Published 22 Jul 2025, 14:20 BST

Official UK procurement notice

Paper Based and Computer Based Exam Venue in West Africa

Authority: British Council (Local council)

ServicesOpen procedureAbove thresholdConcession

Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery listed: Côte d’Ivoire (CI)Ghana (GH)Gambia (GM)

+3 more

Sierra Leone (SL)Senegal (SN)Togo (TG)

Concession value (operator's revenue)£100,000operator revenue, not the authority's budget

Submissions closed 23 Aug 2025awarded 4 Feb 2026

Award (standstill) to XTART BIZ LTD

Contract term 2 yrsends 1 Oct 2027 · up to 1 Oct 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Paper Based and Computer Based Exam Venue in West Africa – Ghana, Gambia, Senegal, Sierra Leone, Togo and Ivory Coast

CPV: Computer hardware acceptance testing consultancy services · Event services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£100,000

Contract period: 1 Oct 2025 – 1 Oct 2027 (2 yrs) · up to 1 Oct 2029 with extensionsValue: £100,000 exc. VAT · £110,000 inc. VAT

Delivery listed: Côte d’Ivoire (CI), Ghana (GH), Gambia (GM), Sierra Leone (SL), Senegal (SN), Togo (TG)

Extensions: Subject to clause 2.2, this Agreement shall come into force on the Effective Date and, unless terminated earlier in accordance with its terms, shall continue in full force and effect for a period of two (2) years (the “Initial Term”). Subject to the successful completion of a Readiness Audit not later than 2 months before the end of the Initial Term, [and at the discretion of the British Council], the term of the Agreement shall be extended, unless terminated earlier in accordance with its terms, for a further period of two (2) years (the “Extended Term”) at which point, notwithstanding clause 2.2, the Agreement shall terminate automatically. In this Agreement, references to the “Term” shall be construed as references to the Initial Term and/or the Extended Term as required by context. to re-opened every 2 years for the whole of the 8 years.

72140000 Computer hardware acceptance testing consultancy services 79952000 Event services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Supplier Response: 60%
Pricing Approach: 40%

Published award criteria (2)

Supplier Response: PleaseCompleteAnnex7Supplierresponse
Pricing Approach: PleaseCompleteAnnex3PricingApproach

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 22 Jul 2025, 14:20 BST
Last source update: 28 Oct 2026, 11:48 GMT
Award evaluation window: Submission end – 12 Sept 2025
Authority reference: ITT1025957
FTS notice number: 2025/S 000-042033
Latest notice: Contract award notice (UK6)
Classification (CPV): Computer hardware acceptance testing consultancy servicesEvent services
Delivery area in notice: Côte d’Ivoire (CI)Ghana (GH)Gambia (GM)Sierra Leone (SL)Senegal (SN)Togo (TG)
Official registry OCID: ocds-h6vhtk-0563e0 Find a Tender

How it was run

Official notice

Run through: TCS TAP eSourcing

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free

Submission deadline: 23 Aug 2025, 00:59 BST
Clarification deadline: 9 Aug 2025, 00:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

tap.tcsapps.com/tap2/ ↗

Timeline

22 Jul 2025 → 9 Nov 2026 · 8 dates

Tender notice published
22 Jul 2025, 14:20 BST
Clarification questions by
9 Aug 2025, 00:59 BST
Submission deadline
23 Aug 2025, 00:59 BST
Award decision expected by
12 Sept 2025, 00:59 BST
Contract starts393 days ago
1 Oct 2025
Assessment summaries sent265 days ago
6 Feb 2026
Latest notice published22h ago
28 Oct 2026, 11:48 GMT
Today
29 Oct 2026
Standstill endsin 11 days
9 Nov 2026, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 22 Jul 2025

Tender notice published
22 Jul 2025, 14:20 BST
UK4
Contract award notice published
28 Oct 2026, 11:48 GMT
UK6
Status changed to complete
28 Oct 2026, 11:48 GMT
Contract signature expected
11 Nov 2026, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £225,0801 award exc. VAT

Bids received 131 from SMEs

Awarded to	Value	Date	Status
XTART BIZ LTDProcurement for Paper Based and Computer Based Exam Venue in West Africa – Ghana , Gambia, Senegal , Sierra Leone , Togo and Ivory Coast13 Nov 2026 – 31 Oct 2028 · up to 31 Oct 2030Extensions: Extension up to additional 2 years	£225,080	4 Feb 2026standstill to 9 Nov 2026	Standstill

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
13final-stage tenders	1	1	—

Contracting authority & participating public bodies

British Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHTN-1551-GCQH 1 Redman Place, London, London, E20 1JQContact name, email

Bidders & participating suppliers

1 commercial party on the notice

XTART BIZ LTDAwarded supplierGB-PPON: PNNW-2363-ZYJX P. O. BOX UP 1527 KNUST KUMASI. GHANA, KUMASI, GH, 0000, GHContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Oct 2026, 11:48 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Jul 2025, 14:20 BST