Find a TenderAwarded

Published 24 Dec 2025, 10:16 GMT

Official UK procurement notice

Paisley Halloween Festival 2026/27/28 - Lighting and Projection

Official notice

Authority: Renfrewshire Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM83)

Published estimate£172,500≈ £104k / year · 1 value update

Submissions closed 16 Feb 2026awarded 10 Apr 2026

Awarded to Woodroffe Bassett Design

Contract term 1 yr 8 moends 30 Nov 2027 · extension options published · starts 7 Apr 2026

What is being bought

Published requirement description

Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.

CPV: Cultural event organisation services · Event services

The lotProcurement structure

single lot · value published

Lot #1The Tender Procedure was conducted in accordance with an above Government Procurement…AwardedRenewal 1 yr 8 moPublished value£172,500

The Tender Procedure was conducted in accordance with an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract.

Contract period: 7 Apr 2026 – 30 Nov 2027 (1 yr 8 mo)

Delivery: Scotland · Paisley

Extensions: There is an option to extend the Contract for 12 months from 1 December 2027 until no later than 30 November 2028. Any extension will be at the sole discretion of the Council.Variant bids: not allowed

79952100 Cultural event organisation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80Price: 40

Published sub-criteria (11)

Methodology 2026: 22.5
Methodology 2027: 22.5
Project Management 2026: 8.5
Project Management 2027: 8.5
Collaborative Approach 2026: 4
Collaborative Approach 2027: 4
Fair Work First: 5
Community Benefits Outcome Menu: 2
Community Benefits Methodology: 3
Price: 20
price: 20

Published award criteria (11)

Methodology 2026: 22.5
Methodology 2027: 22.5
Project Management 2026: 8.5
Project Management 2027: 8.5
Collaborative Approach 2026: 4
Collaborative Approach 2027: 4
Fair Work First: 5
Community Benefits Outcome Menu: 2
Community Benefits Methodology: 3
Price: 20
Price: 20

Conditions of participation2

Economic & financial standing
4B.5 Economic and Financial Standing
4B.6 Economic and Financial Standing
Minimum: Tenderers must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance: -Employers’ liability – minimum 5m GBP, each and every claim -Public and products liability – minimum 10m GBP, each and every claim but in th…
Technical & professional ability
4C.1.2 – Previous Experience
For public service contracts only, please provide 2 relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided):
Minimum: Bidders are required to provide 2 examples of similar work they have delivered previously that demonstrate that they have the relevant experience to deliver the services as described in the Procurement Documents. Two References should be included in the response.

What this means for your bid

Price carries 40 of 120 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 24 Dec 2025, 10:16 GMT
Last source update: 21 Apr 2026, 14:26 BST
Award evaluation window: 16 Feb 2026 – …
Authority reference: RC-CPU-25-169
FTS notice number: 2026/S 000-036149
Classification (CPV): Cultural event organisation servicesEvent services
Delivery area: Scotland (UKM83)
Official registry OCID: ocds-h6vhtk-05fd22 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Community Benefits will be part of the award criteria. Details will be confirmed in the ITT

Publisher note: The Council are utilising PCS-Tender to conduct this ITT exercise. The Project code is 30945. Community benefits are included in this requirement. (SC Ref:829949)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 16 Feb 2026, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 16 Feb 2026, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

13 Jan 2026 → 16 Jul 2026 · 6 dates

Next notice expected283 days ago
13 Jan 2026
Submission deadline248 days ago
16 Feb 2026, 12:00 GMT
Bids opened248 days ago
16 Feb 2026, 12:00 GMT
Contract starts199 days ago
7 Apr 2026, 00:00 BST
Notice published184 days ago
21 Apr 2026, 14:26 BST
Bids must remain valid until98 days ago
16 Jul 2026, 23:59 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Jan 2026

Published value published: £172,500
15 Jan 2026, 10:33 GMT
Status changed to active
15 Jan 2026, 10:33 GMT
Procurement method changed
15 Jan 2026, 10:33 GMT
Deadline published: 16 Feb 2026, 12:00 GMT
15 Jan 2026, 10:33 GMT
Status changed to complete
21 Apr 2026, 14:26 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £172,5001 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 10 Apr 2026

Awarded to	Value	Date	Status
Woodroffe Bassett DesignSMESubcontracting: The physical lights will be hired.	£172,500 †	—	Awarded

Contracts

Contract 036149-2026-1 · Woodroffe Bassett DesignSME
Signed
10 Apr 2026
Value
£172,500
Period
… – 30 Nov 2027
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

Renfrewshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1JBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Court of SessionReview contact point Edinburgh
Please refer to VI.4.3 belowReview body UK

Bidders & participating suppliers

1 commercial party on the notice

Woodroffe Bassett DesignAwarded supplier The Milkhouse, Easter Borland, Thornhill, Stirling, UK, FK8 3QJContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.