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PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India

services
Open procedure
Event services
IN
Official notice
Published value
£120,000
Submission deadline 10 Sept 2026, 17:00 BST
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Foreign, Commonwealth and Development Office: "PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India". Published status: active. Published value: £120,000. 1 published lot. Recorded submission deadline: 10 Sept 2026, 17:00 BST. See the official notice for participation instructions.
Contracting AuthorityForeign, Commonwealth and Development OfficeScope & CategoriesSERVICES (1 lot)Submission Window
3d 7h left
10 Sept 2026, 17:00 BST
Submission GatewayDirect notice routeLegal Basis & Regime2023/54 · Open procedure · Above thresholdEstimated Value (exc. VAT)£120,000
Bidder Intelligence · Authority Profile: Foreign, Commonwealth and Development Office
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Foreign, Commonwealth and Development Office. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.3Bids / Report
12.5% of reports have one bid
Supplier ConcentrationModerate Concentration
Adam Smith International LtdTop vendor: 49.7% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 343 active published awards; 32 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Adam Smith International Ltd1 win£8,669,631
KPMG Advisory Services Limited1 win£4,000,000
AMERICAN LIFE INSURANCE CO SA1 win£1,323,935
JORDAN MODERN OIL & FUEL SERVICES CO. LTD.1 win£1,250,000
DEC Property Management I Pvt Ltd1 win£851,440
Procedure terms
Contracting AuthorityForeign, Commonwealth and Development Office
Procedure methodOpen procedure
Procurement categoryservices
Statusactive
Framework / DPSNot published
CompetitionNot published
Above thresholdYes
Legal basisUKPGA · 2023/54
Tender period startsNot published
Clarification deadline7 Sept 2026, 17:00 BST
Electronic submissionnotAllowed
Submission languagesen
Published2 Sept 2026, 13:49 BST
Last source update2 Sept 2026, 13:49 BST
Recurring procurementNot published
ClassificationEvent services
Delivery area
IN
OCIDocds-h6vhtk-06f064
How to participate
Submission methodNot published
Electronic submissionnotAllowed
Clarification deadline7 Sept 2026, 17:00 BST
Submission languagesen
Expression of interest deadlineNot published
E-Sourcing PortalNot published
Submission instructions
Suppliers should submit their proposal by the given deadline (time and date mentioned in this notice). Detailed instruction about this tender in provided in the documentation section of this notice. Your tender must be submitted at FCDOs South Asia Mailbox (SouthAsia.Procurement@fcdo.gov.uk) in accordance with the attached Tender Documents Instructions. Tenders submitted by any other means or send to any other mailbox will not be accepted.
What is being bought
UK's Depatment for Business Innovation Science and Trade (represented by British High Commission in New Delhi) in India intends engage a competent Event Management Company on a Retainer Agreement to support planning and delivery of the events across India for a tenure of 3 month (September to December 2026), with provision for futher extension. To support an anticipated increase in event activity during the upcoming peak period. DBT will undertake rapid competative tender excercise using the Light Touch Regime (LTR) of Procurement Act 2023. The purpose of the retainer arrangement is to ensure the availability of dedicated event management support, faster response times, proactive planning, and consistent service delivery across DBTs event portfolio. The selected agency will receive a fixed monthly retainer fee covering ongoing event management support, account management, planning, coordination, and resource availability. Costs associated with the actual execution of events will be charged separately based on approved event requirements and budgets.
What changed
From the official release history
  1. Published value updated to £120,000
    2 Sept 2026, 13:49 BST
  2. Status changed to active
    2 Sept 2026, 13:49 BST
  3. Official notice release published
    2 Sept 2026, 13:49 BST
  4. Submission deadline changed to 10 Sept 2026, 17:00 BST
    2 Sept 2026, 13:49 BST
  5. Buyer information updated
    2 Sept 2026, 13:49 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    active
    Renewal
    Published value£120,000
    The source published no individual title or description for this lot.
    Contract period18 Sept 2026, 00:00 BST — 31 Dec 2026, 23:59 GMT
    Eligibility
    SME eligible
    VCSE eligible
    Options / renewalSubject to business requirement at BIST in India
Timeline
  1. Procedure published
    2 Sept 2026, 13:49 BST
  2. Submission deadline
    10 Sept 2026, 17:00 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Foreign, Commonwealth and Development Office

Contracting authority GB-PPON-PXRR-8771-PHVX
View buyer profile
Documents (8)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published