Official UK procurement notice
PA, Hybrid and Live Streaming Services for Meetings
Authority: Torbay Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionTorbay Council is seeking suppliers capable of providing a Public Address (PA) System and live-streaming equipment for our Council and Committee Meetings.
This Contract is being divided into two Lots:
Lot 1 Council Meetings
This Lot is for the provision of a hired service for the PA system and live streaming equipment. Suppliers must ensure that they can provide hybrid functionality as required.
In addition to the system and equipment, this Lot requires a supplier’s staff member to be present during the meetings to manage the equipment and provide support.
One supplier may be awarded a contract under this Lot.
Lot 2 Committee Meetings
This Lot is for the purchase of a PA system, recording, live streaming and hybrid equipment.
In addition to the purchase requirement, this Lot requires Torbay Council IT staff to be trained in using the equipment and the successful Applicant will be expected to worth with the Council on any planning permissions required for changes to the Grade II Listed building.
One supplier may be awarded a contract under this Lot.
CPV: Computer equipment and supplies · Parts of sound and video equipment · Radio, television, communication, telecommunication and related equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£220,000 together) · win at most 1 of themLot #1Council MeetingsRenewalPublished value£134,000
Torbay Council is seeking to enter into a contract with a supplier for the provision of a hired service for Public Address (PA) and live streaming (via Torbay Council’s YouTube Channel with the ability to provide hybrid functionality as requested) equipment for our Council meetings.
Lot #2Committee MeetingsRenewalPublished value£86,000
Torbay Council is seeking to purchase PA, recording, live streaming and hybrid equipment for our Committee Meetings.
The equipment would be managed in-house by IT, the successful supplier would train identified Torbay Council staff to use and troubleshoot the equipment.
The successful Applicant will be expected to work with Torbay Council on the planning permission required for changes to the Banking Hall (a Grade II Listed Building) which will need to be made to accommodate the new equipment, including recommending layout and location of equipment such as cameras, speakers, screens and operator kit.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Jun 2024, 15:05 BST
- Last source update
- 19 Jun 2024, 15:05 BST
- Award evaluation window
- 5 Aug 2024 – …
- Authority reference
DN729068- FTS notice number
2024/S 000-018931- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047135Find a Tender
How it was run
Official notice- Submission deadline
- 5 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 5 Aug 2024, 12:00 BST
Timeline
19 Jun 2024 → 1 Apr 2025 · 4 dates- Notice published19 Jun 2024, 15:05 BST
- Submission deadline5 Aug 2024, 12:00 BST
- Bids opened5 Aug 2024, 12:00 BST
- Contract starts1 Apr 2025, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.