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Published 6 Feb 2024, 15:46 GMT

Official UK procurement notice

P-2905 Framework for the Provision of PR and Event Management Services

Official notice

Authority: Translink (Public body)

Framework agreementServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£2,250,000framework ceiling, not attributable revenue
Submissions closed 7 Mar 2024awarded 22 May 2024

What is being bought

Published requirement description

Translink wish to establish a Framework for the provision of PR and Event Management Services. Appointed service providers will have a proven performance record for delivering excellent outcomes. Translink seek to partner with agencies that share our passion and ambition to deliver excellent public transport for Northern Ireland and can bring their expertise to support creative and dynamic communication campaigns that will help drive business growth, build relations and generate advocacy and support in line with wider corporate goals. Your response must be submitted via the relevant call for tender (CfT). No other method of submission will be accepted.

  • Recurrence: This framework agreement will likely be retendered before the final end date.

CPV: Event services · Public relations services

How this framework works

From the published notice
Places
up to 3 suppliers · 6 bids received (2.0 per place) · 3 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£2,250,000
Delivery: Northern Ireland
Extensions: The Framework Agreement may be extended, on agreement of both parties, for further period(s) of up to a maximum of 36 months. · This framework agreement may be re-tendered prior to the expiry date.Variant bids: not allowed
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: 70
  • Cost: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “P-2905 Framework for the Provision of PR and Event Management Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · This framework agreement will likely be retendered before the final end date.
First published
6 Feb 2024, 15:46 GMT
Last source update
17 Jun 2024, 15:38 BST
Award evaluation window
7 Mar 2024 – …
FTS notice number
2024/S 000-018650
Classification (CPV)
Event servicesPublic relations services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0437a6 Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
7 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Mar 2024, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

7 Mar 2024 → 3 Sept 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Mar 2024, 12:00 GMT
  2. Bids opened
    7 Mar 2024, 12:30 GMT
  3. Notice published
    17 Jun 2024, 15:38 BST
  4. Bids must remain valid until
    3 Sept 2024, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Jun 2024, 15:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 63 from SMEs
Contracts signed 1latest 22 May 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract

    Signed
    22 May 2024
    Value
    £2,250,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Translink

Contracting authorityPublic bodyUrban railway, tramway, trolleybus or bus services Procurement Department, Belfast, UK, BT2 7LXContact email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body Belfast

Framework contractors & participating bidders

3 commercial parties on the notice
  • GRAY'S COMMUNICATIONS LIMITEDFramework contractor 19 Clarendon Street, LONDONDERRY, UK, BT48 7EPContact email
  • LANYON COMMUNICATIONS LIMITEDFramework contractor 1st Floor, Grand Central, Franklin Street, Belfast, UK, BT2 7GGContact email
  • MCE N.I. LTDFramework contractor 3rd Floor, 83-85 Victoria Street, BELFAST, UK, BT1 4PBContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.