Official UK procurement notice
Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing.
The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.
- Recurrence: Dependant on framework extension.
CPV: Central-heating installation work · District-heating mains construction work · Electrical installation work of heating and other electrical building-equipment · Heating works · Heating-plant repair and maintenance work · Heating-system design services · Repair and maintenance services · Repair and maintenance services of central heating
How this framework works
From the published notice- Places
- up to 5 suppliers · 5 bids received (1.0 per place) · 4 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1The City of Edinburgh Council is seeking to appoint up to five organisations, under a…AwardedRenewal
The City of Edinburgh Council is seeking to appoint up to five organisations, under a Framework Agreement, that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems.
The primary services required include:
- Metering and Billing Services
- Tariff Setting Advice
- System Performance Reviews
- Operational Maintenance
- Reactive Maintenance
- Design Process Input
- Life Cycle Asset Replacement
These services will apply to existing/ legacy, in development and new/future council owned communal heat networks.
Furthermore, the framework partner(s) will help guide the Council in meeting its obligations as a supplier of heat services, this may include, but not be limited to:
- Engagement at scheme briefing and feasibility stages including development of statement of applicability and agreeing performance targets and SLAs.
- Input to the CP1 led design development process of new and ongoing communal heat networks.
- Liaison with main contractors during the design development and construction phases for compliance with CP1and smooth transition to the OMMB phase.
- Advice for ongoing optimisation and improvements in the existing communal heating and housing stock.
- Remediation works which may include new or major upgrades to the existing communal heating or local heat networks.
- Remediation works which may be framework partner led, designed and delivered or designed and delivered as part of a council appointed wider works programme.
- New developments local heat networks which may be end to end delivery as design and build contract.
- Fuel procurement and managing fuel price.
- Guidance in adopting/securing external funding schemes.
- Input in connecting to potential future local heat networks.
- Advice in respect of existing and new private wire schemes.
- Advice in respect of ESCo responsibility
A full scope of services is included with the Invitation to Tender which can be downloaded when your note of interest is submitted.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Operation, Management and Maintenance Requirements for Communal…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Dependant on framework extension.
- First published
- 3 Nov 2021, 13:05 GMT
- Last source update
- 14 Jun 2023, 14:48 BST
- Award evaluation window
- 5 Oct 2022 – …
- Authority reference
CT0961- FTS notice number
2023/S 000-016891- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f309Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Set out in the procurement documents
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: (SC Ref:735518)
How it was run
Official notice- Appointment period ends
- 5 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 5 Oct 2022, 12:00 BST
Timeline
10 Jan 2022 → 14 Jun 2023 · 4 dates- Next notice expected10 Jan 2022
- Admission / appointment period endsperiod end, not a bid countdown5 Oct 2022, 12:00 BST
- Bids opened5 Oct 2022, 12:00 BST
- Notice published14 Jun 2023, 14:48 BST
Notice history
4 events · 3 releases on Find a Tender · since 29 Aug 2022- Status changed to active29 Aug 2022, 12:33 BST
- Procurement method changed29 Aug 2022, 12:33 BST
- Deadline published: 5 Oct 2022, 12:00 BST29 Aug 2022, 12:33 BST
- Status changed to complete14 Jun 2023, 14:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 016891-2023-CT0961-1
- Signed
- 29 Mar 2023
- Value
- £400,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Easy Heat Systems LtdFramework contractor
- Pinnacle PowerFramework contractor
- Switch2Framework contractor
- Vital Energi Utilities LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria