Official UK procurement notice
Online Payments and Student Debt Management System
Authority: University of Hertfordshire (Education)
What is being bought
Published requirement descriptionThe University of Hertfordshire ("The University") is conducting a tender process for the provision and implementation of an online payment collection and student debt management system.The scope of this project is three deliverables:1. Payment Solution - The solution must efficiently manage various payment methods (i.e. Accommodation, Tuition, Research payments) ensuring a smooth transaction experience for students.2. Card Payment Gateway - Ability for third party providers to interface to take debit and credit card payments.3. Online Store – Used by both students and the general public for the purchasing of merchandise and events hosted by the University.The chosen solution will be a pre-existing, fully integrated system that meets technical and functional requirements, with minimal customisation needed.The system is expected to be fully operational and launched by September 2025 in time for the new academic year.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical fit to requirements. Expertise and track record, implementation and project management: 80%
- price: 20%
Published award criteria (2)
- Technical fit to requirements. Expertise and track record, implementation and project management: 80
- Price: 20
- Suitability
details provided in tender documents
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Dec 2024, 12:39 GMT
- Last source update
- 23 Sept 2025, 17:13 BST
- Award evaluation window
- 21 Jan 2025 – …
- Authority reference
24043- FTS notice number
2025/S 000-059034- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c653Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 21 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 21 Jan 2025, 12:02 GMT
Timeline
21 Jan 2025 → 23 Sept 2025 · 3 dates- Submission deadline21 Jan 2025, 12:00 GMT
- Bids opened21 Jan 2025, 12:02 GMT
- Notice published396 days ago23 Sept 2025, 17:13 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete23 Sept 2025, 17:13 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Bid openingIV.2.7) | 21 Jan 2025 | 28 Jan 2025 | +7 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Flywire Payments LtdOnline Payment and Student Debt Management System | £350,000 † | — | Awarded |
Contracts
Online Payment and Student Debt Management System · Flywire Payments Ltd
- Signed
- 23 Sept 2025
- Value
- £350,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Flywire Payments LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.