Ongoing use of Unit4 Enterprise Resource Planning Solution including the support and maintenance of this existing ERP System, and migration to cloud-based platform

The current on premise Unit4 solution is a business-critical application used by the University and its subsidiaries for the management of finances. It enables budget management, expenses, purchase to pay, sales to cash, inventory management, general ledger reporting and commitment accounting.

Unit4 Business Software Limited is the current ERP supplier and this contract will facilitate the continued use of Unit4 ERP solution including support and maintenance, as well as supporting migration of the system to cloud.

A change in supplier would result in incompatibilities and disproportionate technical difficulties in operation and maintenance. The University considers that the award of this contract is justified under Schedule 5 of the Procurement Act 2023 using para. 7 'Additional or repeat goods, services or works' as set out below and in force on 11 December 2025.

Additional or Repeat Goods/Services

The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where -

(a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and

(b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.